PST/OST archiving

[Antimo]

Hi everybody!
I have a doubt regarding archiving items on Outlook 2003: moving mails
from the Inbox to the archive, I see that the PST archive file does
not grow, instead another file in the same folder grows: the OST file.
Why this behaviour?
Since this is happening, to backup my mails I suppose I have to burn
both PST both OST files: otherwise I would like to have only the PST
file to burn. Is there a way to obtain this?

Many thanks, any help appreciated!
Antimo

 

[K. Orland]

The OST file is simply an offline copy of your Exchange server mailbox if you
synchronize Outlook, for example if you travel and use Outlook offline. You
must set up Outlook to synchronize folders with Exchange.
A PST file is the local delivery location of email. In the case of using
Exchange, you would move your mail from your Exchange mailbox to a PST if
that's what you choose to do. If you use a PST there is no synchronization
option since you don't synch a PST, you just deliver mail to them (either as
the default location or in the case of Exchange, you move the mail to that
location).

Note that anything moved from the Exchange server is no longer stored there.

So you see the size of the PST depends on whether or not it's your default
mail delivery location. If you're using an Exchange server, then you don't
use a PST. The only reason to have a PST in that case is if you have a cap on
the size of your mailbox, then you can create a PST and move mail to it from
your mailbox. Because a PST is stored on your laptop/PC, it does not count
towards your Exchange mailbox quota. Unless you intend to make a backup copy
of that PST, if anything ever happens to it (PC/laptop crash or theft,
corruption, etc.) it may possibly not be recoverable.

Does this make sense to you?

 

[Antimo]

Hi Kathleen, thanks for the answer.
I use Exchange server, and as you inferred I created the PST (local
archive) because I have a cap on my mail quota on the exchange server.
The thing that I do not unserstand is that when I move mails from the
Inbox (exchange server) to the archive (PST) I do not see the PST file
growing, but the OST. Quite strange, any hint about this behaviour?

Thanks again,
Antimo



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