Public Folder as Data Source for Mail Merge in Word 2007

[MarkoLarko]

When I select the data source in Word 2007 it only gives me my 'personal'
contacts list. I need to use a public folder - based on Contact Form - as
input to my Mail Merge.
Is this possible directly or do I have to laboriously use Excel as the
intermediary data source?

Any help will be much appreciated

 

[Sue Mosher [MVP]]

You must start the merge from Outlook, not Word.

 

[Judy Gleeson \(MVP Outlook\)]

Close Word. Open Outlook. (never start this with Word open as it regualrly
hangs if you do, trust me!)

Start from the Contacts Folder, Select the people you want to merge to. Then
Tools | Mailmerge | to email | type the subject line | OK. Then use the
Insert Merge Fields button in the new Word doc that opens and away you go.
( you can also browes to and use an existing document - on the same window
where you type the Subject line).

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com

 

[MarkoLarko]

Sue.. Thanks for this... I found a blog at gmayor.com which has proved to be
most useful.
However try as I might when I try and create the mail merge letter - even
though I have set up a custom view including all the fields I need for the
merge, when I get to the word mail merge wizard the fields I need are not
available. It just shows the non-custom fields?

What am I doing wrong? I am just unable to get to select the fields I have
defined.

Many thanks

Mark

PS: Does your book define in detail how to program the different controls
and field types as well as the parametreised functions of these fields. I
just find that the Help in Outlook is rather basic and while I do not need to
or want to use VB or similar I would like to have a better understanding of
the usage and inter-relationship of the various Contact fields. For example I
am using the due date field - in a Contact Form - and when this date is
passed the content of the form turns Red? Where is this documented? I just
happened to stumble upon this by accident. I would love to know and read more
but I am unsure of where to go for this sort of information?

Sue Wrote:

You must start the merge from Outlook, not Word.