J
Joseph O'Brien
Hello everyone.
I am trying to figure out the best way to implement a kind of
"knowledge base" of previously-written proposals and presentations in
our office.
Option 1 would be to set up a shared folder on the network and dump
everything in there. After assigning categories or keywords to the
documents, a user could find documents on specific topics by using
Office's advanced search, or sort by category in Explorer.
Option 2 would be similar, except it would be set up in a public folder
on the Exchange server. Again, after assigning categories, users could
search or sort by category.
I'm kind of leaning towards option 2 for a few reasons. First, the
Categories option in Outlook is much stronger than in Explorer. I also
think the Find interface is easier to use. And the fact that you can
sort by categories, and the document will show up under each category
it is assigned to is definitely a plus.
However, I'm not sure if this an appropriate use of Public Folders.
Would anyone out there mind sharing some practical advice about this?
Thanks,
joseph
P.S. I would like to use Windows SharePoint Services, but, as usual,
due to the limited search functionality (can't search metadata), I
don't think that's an option. I understand that this is possible under
SPS2003.
I am trying to figure out the best way to implement a kind of
"knowledge base" of previously-written proposals and presentations in
our office.
Option 1 would be to set up a shared folder on the network and dump
everything in there. After assigning categories or keywords to the
documents, a user could find documents on specific topics by using
Office's advanced search, or sort by category in Explorer.
Option 2 would be similar, except it would be set up in a public folder
on the Exchange server. Again, after assigning categories, users could
search or sort by category.
I'm kind of leaning towards option 2 for a few reasons. First, the
Categories option in Outlook is much stronger than in Explorer. I also
think the Find interface is easier to use. And the fact that you can
sort by categories, and the document will show up under each category
it is assigned to is definitely a plus.
However, I'm not sure if this an appropriate use of Public Folders.
Would anyone out there mind sharing some practical advice about this?
Thanks,
joseph
P.S. I would like to use Windows SharePoint Services, but, as usual,
due to the limited search functionality (can't search metadata), I
don't think that's an option. I understand that this is possible under
SPS2003.