A Public Folder Contact type is ideal to use as an Outlook Address
Book.
- Everyone can add this PF to their own Outlook Address Book.
That way the contacts will appear in their own address book
and they won't need to visit the folder each time they want to use it.
- Right-click on the Contact folder
- Select PROPERTIES
- Select the OUTLOOK ADDRESS BOOK tab
- Select (turn on) the check mark next to "Show this folder as an
e-mail Address Book"
Now to use this, open a new message, click the TO, and select
the Contact Public Folder from the "Show Names from the:"
Outlook Address Book.
or to add the public folder to your favorites, Below is the info
on adding a public folder to your Favorites bar for Outlook
2007:
Outlook 2007:
The link that follows is the Microsoft Office Online FREE
training course.
Add a public folder shortcut to Favorites:
http://office.microsoft.com/en-us/outlook/HP052422771033.aspx?pid=CH063566521033
Using the Navigation Pane (see pics of Nav Pane):
http://www.uwec.edu/HELP/Outlook07/np-general.htm )
A search on the Training Course site for "Favorites" brings many
quick and easy Help and How-To courses you can share with
your clients:
http://office.microsoft.com/en-us/help/results.aspx?qu=favorites&sc=9
Nikki
We are saving our contacts in the public folder so we don't have individual
listings across the office. However, the number of clicks and scrolls that
you need to do to get to the public folder (instead of just clicking on
'Contacts') is a pain.
Any ideas? The add to favourite option only seems to add it to the
favourite folder in the public folder (still hidden under layers of
clicking).
