Public Task List

[Andrew]

Hello,

I'm trying to automatically forward email to a public task list but have
failed so far. First I just tried to "mail enable" the task on the Exchange
2003 server like I do with other public folders, but the task list I created
does not show up under public folders in Exchange System Manager, only
public folders.

Then I created a new account with a mailbox, opened Outlook with that user
and created a rule to forward all mail sent to that email address to be put
into the public task list. Well that worked, but when I close Outlook 2003,
the rule does not perform. I need the messages to show as soon as they
arrive at the Exchange server.

Is there any way to accomplish this?

Thanks,
Andrew

 

[Ed Crowley [MVP]]

Inline below.
--
Ed Crowley
MVP - Exchange
"Protecting the world from PSTs and brick backups!"

Hello,

I'm trying to automatically forward email to a public task list but have
failed so far. First I just tried to "mail enable" the task on the
Exchange 2003 server like I do with other public folders, but the task
list I created does not show up under public folders in Exchange System
Manager, only public folders.

The problem with what you're trying to do is that a folder of type "Tasks"
expects messages of type IPM.Task, while mail messages are of type IPM.Note,
or, in unpatched versions of Exchange they get converted to IPM.Post. You
might consider sticking to a regular mail and post type folder. Or, you
might consider developing an event script that takes messages from one
folder, converts them to tasks and posts them to the tasks-type folder.

Then I created a new account with a mailbox, opened Outlook with that user
and created a rule to forward all mail sent to that email address to be
put into the public task list. Well that worked, but when I close Outlook
2003, the rule does not perform. I need the messages to show as soon as
they arrive at the Exchange server.

That's by design. A server-side rule can't post to a public folder because
of required authentication.

 

[Andrew]

Thanks for the info Ed. Very informative. What is an event script and does
it interface with Exchange or Outlook?
Thanks,
Chris

 

[Ed Crowley [MVP]]

Actually I meant event sink. Here's one place to start, but you're welcome
to search for "event sink" in MSDN and Google.
http://msdn.microsoft.com/en-us/library/ms987879.aspx