Publisher 2002 - Dual-Coloured File

[Studsy]

Hi,

I'm trying to set-up a file I've designed in Publisher (A5 Booklet) so that
the outside pages are in colour but the inside section is black & white. The
reason I need to distinguish is when I send it to our office printer it costs
more to print entirely in colour, even if the designs are black and white.

Is there a way I can do this?

Thanks,

Studsy.

 

[JoAnn Paules]

Two separate files. I had to do that last year because the cover for a
handbook I created was printed on a much heavier stock that the rest of the
64 page handbook. Ask your printer how he/she would prefer it be set up -
mine preferred two files to make his work easier. Snce he treats me very, I
obliged.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[Studsy]

Thanks, JoAnn. That would make my job very difficult as we are printing
Football Programmes on our own specialist photocopier which folds and
staples. Is there no other way apart from printing the covers and the inside
pages seperately and folding and stapling by hand?

Cheers,

Studsy.

Two separate files. I had to do that last year because the cover for a
handbook I created was printed on a much heavier stock that the rest of the
64 page handbook. Ask your printer how he/she would prefer it be set up -
mine preferred two files to make his work easier. Snce he treats me very, I
obliged.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Hi,

I'm trying to set-up a file I've designed in Publisher (A5 Booklet) so
that
the outside pages are in colour but the inside section is black & white.
The
reason I need to distinguish is when I send it to our office printer it
costs
more to print entirely in colour, even if the designs are black and white.

Is there a way I can do this?

Thanks,

Studsy.

 

[JoAnn Paules]

I really don't think so but you might want to read the documentation that
came with your printer just in case.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Thanks, JoAnn. That would make my job very difficult as we are printing
Football Programmes on our own specialist photocopier which folds and
staples. Is there no other way apart from printing the covers and the
inside
pages seperately and folding and stapling by hand?

Cheers,

Studsy.

Two separate files. I had to do that last year because the cover for a
handbook I created was printed on a much heavier stock that the rest of
the
64 page handbook. Ask your printer how he/she would prefer it be set up -
mine preferred two files to make his work easier. Snce he treats me very,
I
obliged.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Hi,

I'm trying to set-up a file I've designed in Publisher (A5 Booklet) so
that
the outside pages are in colour but the inside section is black &
white.
The
reason I need to distinguish is when I send it to our office printer it
costs
more to print entirely in colour, even if the designs are black and
white.

Is there a way I can do this?

Thanks,

Studsy.

 

[Matt Beals]

Generally speaking most RIP/printers aren't smart enough to handle this kind
of job well and bill you accordingly. What happens is that Publisher hands
off the art to the printer in RGB. This implies that the black text and
pictures you have also come in as RGB *even though* it is visually black and
white. So the printer/RIP gets this color information and converts it all to
CMYK.

Even if the RIP/printer was able to detect this RGB black and gray coming
from Publisher you still have to deal with how "dumb" the device itself is
when it comes to counting clicks. I put "dumb" in quotes because to us it is
dumb how it does it but to the vendor it is "smart".

Again, generally speaking the printers receive the job from the RIP (either
external or embedded) and in that job there is information that tells the
printer which ink/toner cartridges to use at the beginning of the job. Most
often if there is *any* color coming down in the job the CMYK information is
sent. So then the printer charges you for color for *all* the pages in the
job even if some or most are black and white. All the printers I have worked
with can't tell the difference between pages 1 and 4 being color and 2 and 3
being black and white an only billing me for 6 clicks. I've always been
billed 16 clicks for a job like this. It doesn't matter if the job comes
from InDesign, Quark, Word, Publisher, etc.

How do you circumvent this? Print all the color or all the black and white
first, then load the stock back into the printer and print the other color
set.

Pretty? No... Easy? No... Cheaper? Not in labor but yes in clicks. The
question then becomes where do you want to spend the money? Do you spend it
on labor to print it twice to get the lower click count? Or do you print it
once and let automation take over while you have lunch? Either way it's
going to cost you.

Matt Beals
Consultant
Enfocus Certified Trainer
Markzware Recognized Trainer
(206) 201-2320 - Main
(720) 367-3869 - eFax
mailto:[email protected]

Come visit me at:

http://www.mattbeals.com
http://forums.mattbeals.com
http://blog.mattbeals.com

Friends don't let friends write HTML email

Thanks, JoAnn. That would make my job very difficult as we are printing
Football Programmes on our own specialist photocopier which folds and
staples. Is there no other way apart from printing the covers and the inside
pages seperately and folding and stapling by hand?

Cheers,

Studsy.

Two separate files. I had to do that last year because the cover for a
handbook I created was printed on a much heavier stock that the rest of the
64 page handbook. Ask your printer how he/she would prefer it be set up -
mine preferred two files to make his work easier. Snce he treats me very, I
obliged.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

Hi,

I'm trying to set-up a file I've designed in Publisher (A5 Booklet) so
that
the outside pages are in colour but the inside section is black & white.
The
reason I need to distinguish is when I send it to our office printer it
costs
more to print entirely in colour, even if the designs are black and white.

Is there a way I can do this?

Thanks,

Studsy.

 

[Studsy]

Thanks for your excellent and detailed response, Matt. I'll copy and paste
your suggestions into an E-Mail to our Printer Contractor and see what his
response is!

Regards,

Studsy.

Generally speaking most RIP/printers aren't smart enough to handle this kind
of job well and bill you accordingly. What happens is that Publisher hands
off the art to the printer in RGB. This implies that the black text and
pictures you have also come in as RGB *even though* it is visually black and
white. So the printer/RIP gets this color information and converts it all to
CMYK.

Even if the RIP/printer was able to detect this RGB black and gray coming
from Publisher you still have to deal with how "dumb" the device itself is
when it comes to counting clicks. I put "dumb" in quotes because to us it is
dumb how it does it but to the vendor it is "smart".

Again, generally speaking the printers receive the job from the RIP (either
external or embedded) and in that job there is information that tells the
printer which ink/toner cartridges to use at the beginning of the job. Most
often if there is *any* color coming down in the job the CMYK information is
sent. So then the printer charges you for color for *all* the pages in the
job even if some or most are black and white. All the printers I have worked
with can't tell the difference between pages 1 and 4 being color and 2 and 3
being black and white an only billing me for 6 clicks. I've always been
billed 16 clicks for a job like this. It doesn't matter if the job comes
from InDesign, Quark, Word, Publisher, etc.

How do you circumvent this? Print all the color or all the black and white
first, then load the stock back into the printer and print the other color
set.

Pretty? No... Easy? No... Cheaper? Not in labor but yes in clicks. The
question then becomes where do you want to spend the money? Do you spend it
on labor to print it twice to get the lower click count? Or do you print it
once and let automation take over while you have lunch? Either way it's
going to cost you.

Matt Beals
Consultant
Enfocus Certified Trainer
Markzware Recognized Trainer
(206) 201-2320 - Main
(720) 367-3869 - eFax
mailto:[email protected]

Come visit me at:

http://www.mattbeals.com
http://forums.mattbeals.com
http://blog.mattbeals.com

Friends don't let friends write HTML email

Thanks, JoAnn. That would make my job very difficult as we are printing
Football Programmes on our own specialist photocopier which folds and
staples. Is there no other way apart from printing the covers and the inside
pages seperately and folding and stapling by hand?

Cheers,

Studsy.

Two separate files. I had to do that last year because the cover for a
handbook I created was printed on a much heavier stock that the rest of the
64 page handbook. Ask your printer how he/she would prefer it be set up -
mine preferred two files to make his work easier. Snce he treats me very, I
obliged.

--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


Hi,

I'm trying to set-up a file I've designed in Publisher (A5 Booklet) so
that
the outside pages are in colour but the inside section is black & white.
The
reason I need to distinguish is when I send it to our office printer it
costs
more to print entirely in colour, even if the designs are black and white.

Is there a way I can do this?

Thanks,

Studsy.

 

[Chris Griffiths]

Thanks for your excellent and detailed response, Matt. I'll copy and paste
your suggestions into an E-Mail to our Printer Contractor and see what his
response is!

Regards,

Studsy.

My main experience is with Canon printer/copiers. Certainly our CLC3200 can
distinguish between colour and black on a per page, not per job basis, and
click accordingly. Whilst it is
also supposed to see R=G=B=0 as black, it can get fooled into seeing RGB
"black" pages as colour. There are various ways of dealing with this. As we
virtually always print from PDF, no matter what the source of the file, we
can use Quite a Box of Tricks (www.quite.com) to force individual pages into
greyscale. The other method is, as a previous poster suggested, to print the
cover and content as separate files. Many printer/copiers do have the
ability to recombine files into a single document, using for example a
"mailbox" facility. Whatever method is used, it is usually worth printing a
test copy and noting how many clicks are used, followed by a bit of trial
and error if the result is not what you wanted.

 

[Studsy]

Thanks also for your advice, Chris. It's looking like we are going to have to
print the covers and the insides seperately and hand staple the documents.
It's a bit of a pain as we are supposed to have an 'all-singing, all-dancing'
new printer but I don't think we have any other options.

Regards,

Studsy.