Publisher and Outlook

[JSF]

Is there a way to place a Publisher document in the body of an Outlook
message so it doesn't appear distorted or to insert it without it becoming an
attachment?

 

[JoAnn Paules [MVP]]

Yes there is. At the risk of offending DavidF, this isn't the correct
newsgroup to ask tho since it doesn't have anything to do with web design.

If your version of Publisher and Outlook do not match, you may not be able
to do this. Outlook needs to be the same version or newer than Publisher.
For example, Outlook 2003 and Publisher 2002.

--

JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375

 

[Mary Sauer]

There are no good ways to send a Publisher document in the body of an email. A
PDF attachment is the best way, no distortion and everyone has the reader. There
are free conversion programs around. This is one:
www.primopdf.com

How to save your publication as a Web Archive in Publisher and share it in
e-mail
http://support.microsoft.com/kb/312157/en-us
How to share a Publisher file with a user who does not have Publisher installed
http://support.microsoft.com/kb/308031/

 

[DavidF]

Reference: Create and send e-mail publications using Publisher:
http://office.microsoft.com/en-us/publisher/HA010743381033.aspx

Tips and troubleshooting for sending a publication page as an e-mail
message:
http://office.microsoft.com/en-us/publisher/HP010390591033.aspx?pid=CH062524821033

The Send This Page as Message command is not available when you click Send
E-mail on the File menu in Publisher 2003:
http://support.microsoft.com/default.aspx?scid=kb;en-us;884425

Convert Your Publisher Newsletter for Use on the Web:
http://office.microsoft.com/en-us/publisher/HA010563151033.aspx

DavidF

 

[ladalang]

Open your publsiher document you want to send, got to

file
send e-mail
send this page as a message.

preview it and if it doesn't work, send it to yourself and then forward that
message it will give you space to add text.

or save as a jpg. from publisher then open in a photo program and crop as
needed

 

[Tomi]

Forgive me Mary, but you are simply wrong. I send publisher files in the
body of my emails all the time and I have done so for years. I am having
trouble with Outlook 2007 distorting longer publisher files, but I never had
a problem before. I have searched for my answer on several posts and have
seen you repeatedly giving people the wrong information. 2003 worked
seamlessly.

 

[Mary Sauer]

In the message you have attached to this I did give alternatives to a PDF. You
are very lucky all your recipients have HTML emails enabled. I could never
receive your email.

 

[Tish]

Thank you. I've been trying for two months to figure out how to do this. I
love Publisher but hated the fact that no-one else could see the multi-page
files without some of the pages being upside down. I still don't like the
fact that no-one else can help me edit since they must work with my files in
either .pdf or .jpg, but at least now they can see all the pages right side
up! Publisher is a great application.....but not if no-one else can exchange
files with you in a collaborative environment.

 

[DavidF]

You are welcome, I think? I am not sure what it was about the post you
reference that solved what ever problem you are having, or were having, but
if it helped then that is a good thing. If you were instead asking a
question, then I don't understand. If you were asking a question, then
please post again as to what you are trying to do.

DavidF

 

[Tish]

David: I'm sorry. In my rush of gratitude, I wasn't specific. The links
you sent allowed me to follow the instructions so that I could send a .jpg
image vs a .pub of .pdf image via e-mail. Publisher's instructions under
Help have not been at all clear on that.

I'm still suffering with a problem though. I designed a card.....it's a
4-page folderover onthe template. When I attempt to send it .jpg as an
entire card, it's the same as the .pdf. Half of the pages are upside down.
I'm currently sending .jpgs to myself from the Publisher document of
individual pages and then trying to 'marry them' back together right side up
and in one e-mail. This is a Royal Pain but I can't get the software for all
of the people on my mailing list. Am I missing some Publisher instruction
that would allow me to simply rotate the upside pages and send the revised
format out in .pdf?

Also do you know of any way that someone without Publisher could work
collaboratively with me using my Publisher draft as a start on the process?
I haven't been able to find a way for someone to edit my pages without having
Publisher.

 

[Mike Koewler]

Tish,

It's a foldover, half of it is supposed to be upside down.

Mike

 

[DavidF]

Thanks for the explanation...and the gratitude.

You should be able to select all the objects on the pages in your Publisher
file that will be printed upside down for folding, go to Arrange > Rotate or
Flip and rotate them 90 degrees, two times. Now those pages will appear
upside down on your Pub doc, but when you print to PDF all the pages will be
oriented the same. If you do this after you have saved all the changes you
have made to the Pub doc, and right before you are ready to close the Pub
doc, then just don't save the changes (the rotations) when you close, and
your document will remain correctly arranged for printing and folding, when
you open it again.

You need Publisher to open Publisher docs...no way around that. Your
collaborators could download and install the free trial version of Publisher
2007, and it would allow them to open and view Publisher docs, but not edit
them after the trial period. However, a Publisher document is usually a much
larger file than a PDF file....and a PDF file is also smaller than a JPG of
a page, so using the PDF option is the best in my opinion. If it were me, I
might put a temporary page number on each page so your helpers could
reference that page number with their comments.

Good luck.

DavidF

 

[Patty]

Hi, Mike,

So do you have to work with it on the screen upside down (and go
cross-eyed)? Or is there a way to display it right side up while it's being
edited?

Thanks so much,
Patty

 

[DavidF]

Patty,

Mike only comes around infrequently, so I will try to respond instead.

You could rotate the whole page if you wanted, but the problem is that you
are trying to use a print formatted publication in a web formatted way. When
was the last time you were emailed a document that could only be read
correctly by printing it out, and folding it? I think your best solution is
to use a different format for your email. Redesign with the email format in
mind. Look at some of the email formatted templates for ideas.

DavidF

 

[Patty]

Hey David, my question was "how to rotate it". One of the folks in my
office, after asking around for awhile, knew how to use the green dot to
rotate and I accomplished my task. Not sure why the response related to
email - my question wasn't related (grin). Never had anything of the kind
happen that's described about having to print out an email and fold, either.
Just needed to know about the green button.
Thanks,
Patty

 

[Rob Giordano [MS MVP]]

probably an assumption made because we are in a webDESIGN newgroup?

--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression

 

[Patty]

Hey Rob,

Hmm...well, I am working in Publisher - the option was "Publisher and
Outlook", one of which I'm using. So what "group" option should I have
chosen to ask my question?

Thanks! Patty

 

[Rob Giordano [MS MVP]]

microsoft.public.publisher if you're using OE or Windows Live Mail to read
the newsgroups. Sorry I don't remember the web front end address because it
sucks.


--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression

 

[Spike]

http://www.microsoft.com/communitie...c00-731a-414b-85bf-8299f4db0fa9&lang=en&cr=us


I use windows mail my self

Spike

 

[Rob Giordano [MS MVP]]

thanks...and me too.
used to use Thunderbird but went back to OE now WM


--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression