This is a workaround. I still recommend .pdf attachments but if you MUST
send a multipage newsletter via email, this will work. (I wrote these
instructions two years ago and haven't changed them since. I was using Pub
2003 at the time.)
First, the caveats.
1. This process could produce a hefty email. I used a four page Publisher
template and the file size is about 800 KB. As you change fonts, add
pictures, etc, the size will grow.
2. If your audience has their email set for text only, there's nothing you
can do.
3. You need at least one other program. The program is TechSmith's SnagIt
(
http://www.techsmith.com/snagit.asp) Although the
program is not free, it's only $39.95 US. The good thing is that it also has
a built-in PDF driver. Since we are working with a .pdf file, why buy or
download another program if there's one built in? You can also use Acrobat,
PrimoPDF, or whatever, if you already have it. You can download a free 30
day trial of the program so that you can decide whether or not you want to
spend the money.
4. Printing this email doesn't always produce a full email. If that's
critical - send it as an attachment! No one really wants to read a lengthy
email anyway.
~~~~~
Create your newsletter. Convert newsletter to .pdf with the software of your
choice.
Open .pdf file in Adobe Reader. (If you have any other programs open, close
them or make sure that your newsletter is on top.)
Set your zoom level is set for 80% to 100%. Any smaller, and you may not be
able to read it. Any larger and your audience will have to scroll in all
four directions when they read it. (I found that if I reduced the width of
my Reader screen, it picked up less of the background. I thought it looked
nicer that having two inches of blue on either side of my newsletter. It
also seemed to cut down a little bit on the file size.)
Set your Page Layout is set for Continuous.
Open SnagIt.
In the Basic Capture Profile, select "Web page (keep links)".
In Profile Settings, make sure your Input is set for Scrolling-Auto Scroll
Window. Your Output should be set for E-mail.
Click the BIG red button under Capture.
You will be taken back to your newsletter's .pdf file.
The cursor will look like a pointing finger. Left-click once in the middle
of the page. The cursor will change to an X and starting scrolling down the
pages. All you have to do is sit back and wait until it's finished and the
SnagIt screen appears again.
Click on the (Send E-mail). This will pop the image into your email program.
Add your addressees and send it.
