Puzzled

[Katie]

I was sent a document, which I though could be used to
create another similar document.

I opened it up in Word XP and saved as a new document.

I made changes, cutting out lots of stuff and putting in
new information.

I emailed it out but the recipient contacted me to say
that they could back track and see the old document too in
track changes. I didnt turn on track changes and the
original didnt have track changes in it from what I can
see.

How did this happen and how can I protect myself in
future? The original document had no track changes. Help
would be appreciated.

 

[macropod]

Hi Katie,

It may be that you did indeed have 'Track Changes' switched on, but set not
to show them. In Work 2K (XP might be different), you can control this via
Tools|Track Changes|Highlight Changes and checking/unchecking the visibility
options you want

Cheers

 

[Margaret Aldis]

Yes, XP is different and seems to be even more confusing than Word 2K and
before <sigh>.

The drop down views and the 'Show' menu on the Reviewing toolbar control
whether you see revisions or not (and whether, if you are using revision
balloons, you see them showing the 'inserted' or 'deleted' text). This is a
setting on your own computer and doesn't change what is in the file - just
how you see it.

To remove tracked changes from a document, you must Accept them before you
save the document.

It's not clear how track changes got turned on while editing. Maybe the
original did have tracking on (this is separate from whether it had
revisions) - perhaps it was protected for changes - but there may be some
interaction with working from an e-mailed document I'm unaware of. FWIW, I
always save a received document to disk and re-open it there to work on it,
and similarly e-mail saved copies of files rather than an open document.

 

[Katie]

Thank you, you are both angels.
j x

-----Original Message-----
Yes, XP is different and seems to be even more confusing than Word 2K and
before <sigh>.

The drop down views and the 'Show' menu on the Reviewing toolbar control
whether you see revisions or not (and whether, if you are using revision
balloons, you see them showing the 'inserted' or 'deleted' text). This is a
setting on your own computer and doesn't change what is in the file - just
how you see it.

To remove tracked changes from a document, you must Accept them before you
save the document.

It's not clear how track changes got turned on while editing. Maybe the
original did have tracking on (this is separate from whether it had
revisions) - perhaps it was protected for changes - but there may be some
interaction with working from an e-mailed document I'm unaware of. FWIW, I
always save a received document to disk and re-open it there to work on it,
and similarly e-mail saved copies of files rather than an open document.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk


switched on, but set
not checking/unchecking the
visibility


.