Question on use of calendars

[Shane]

Hi All,

We are using Project Server 2007 (Feb CU).

One of our projects wants to use more than one calendar where, for example,
we have resources in one country working a y 9 hour day and resources in
another country working an 8 hour day. When I try to create a second base
calendar I am unable to set the working day duration to the correct figure
without altering the other.

I am sure I am doing this wrong so if someone can point me in the right
direction on how best to do this, I would appreciate it.

Cheers
Shane

 

[Gérard Ducouret]

Shane,

You are bumping into a limitation of Ms Project : it's setting Tools /
Options / Calendar / Hours per day is the same for every resources in the
project whatever is their calendar. To manage sharply these different
calendar settings, you have to split your project into 2 or more
subprojects, each one containing the tasks of resources attached to a
specific calendar. Then you will merge all the subprojects into a master
project.
Hope this helps

Gérard Ducouret

 

[Andrew Lavinsky]

I am not sure how you're doing it right now, but it doesn't sound correct.

Assuming that the resources from both countries are Enterprise Resources,
and that you have server admin rights....

1) Create a new calendar by going into PWA, Server Settings, Calendars -
make a new calendar based on a copy of the Standard
2) Assign the second country calendar to the resources from that country
in the Resource Pool

Does that work?

-A

 

[Gérard Ducouret]

Andrew,

You can create as much calendars as you want, with different number of hours
per day. But in a project you have only one setting for Hours per day...

Gérard Ducouret

 

[Shane]

Hi Gérard,

This seems cumbersome as we would need the ability to assign resources
across many projects. We have many project plans in each instance.

It seems an oversight to allow creation of calendars but a common work day
duration.

Any other suggestions are welcome.

Shane

 

[Gérard Ducouret]

Shane,

<This seems cumbersome>
I agree ;-(
If you don't need a very sharp estimation of workload, you can definitely
set a common work day on every calendar.

Gérard Ducouret

 

[Gary L. Chefetz]

Shane:

You need to create a calendar for each country with its own holidays and
working times. Assign the users to their country calendar. The Project
Calendar will remain the standard for calculating duration or the project.
Note that in some countries, like India, you may need a calendar for each
region or city where you have workers as calendars are negotiated
differently in various regions and cities.

--
----------
Gary L. Chefetz, MVP
MSProjectExperts
Project Server Consulting: http://www.msprojectexperts.com
Project Server Training: http://www.projectservertraining.com
Project Server FAQS: http://www.projectserverexperts.com
Project Server Help Blog: http://www.projectserverhelp.com

 

[Gary L. Chefetz]

And that calculates duration for the project, but allows other calendars to
be used for resources.

--
----------
Gary L. Chefetz, MVP
MSProjectExperts
Project Server Consulting: http://www.msprojectexperts.com
Project Server Training: http://www.projectservertraining.com
Project Server FAQS: http://www.projectserverexperts.com
Project Server Help Blog: http://www.projectserverhelp.com

 

[Roy]

Shane

If you have not done this before, you create the new calendar (the 9 hour
day one for example) in PWA using the Admin rights in the Enterprise
Calendars area. Now go to the Resource Center (using Admin rights) and
assign the new calendar to the appropriate resources (get the Base calendar
drop down). You will probably need to re-publish the projects to get the
changes to take. Note that if you have fixed duration as your task type, the
duration will register differently in your duration column. Don't be
alarmed, the start date and end date are the same. If you had the task as 5
days with an 8 hour per day calendar (standard calendar - 40 hours) and now
have resources working 9 hour days, MS Project will show the duration to be
5.6 days (5 days times 9 hours is 45 hours which is 5.6 days when compared to
your base calendar).

Roy

 

[Andrew Lavinsky]

You are correct. Pls disregard the previous post....tried to recall it from
my outbox, but wasn't quite quick enough.

 

[Gérard Ducouret]

You are welcome, Andrew.

Gérard

You are correct. Pls disregard the previous post....tried to recall it
from
my outbox, but wasn't quite quick enough.

 

[Shane]

Guys -

Thanks for your input here.

This helped alot

Shane