QuickParts not a substitute for Autocorrect>Autotext

[Greg Gates]

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Pat Garard]

G'Day Greg,

You're damn right it's not.

Furthermore there is no reference/help anywhere on Microsoft.com!!

Let's hope this means that it is not yet set in concrete.

What seems to be missing is the "Show AutoComplete suggestions" facility.
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Suzanne S. Barnhill]

FWIW, AutoCorrect in Word 2007 should function exactly the same as in
previous versions, so if you can migrate entries there, you should be able
to use them as before. Existing AutoText should also work as before except
that (a) AutoComplete no longer works (a major mistake IMO) and (b) I
understand that AT entries are no longer categorized by style (another major
blunder, as it removes the ability to create specific "collections" of AT
entries by creating a style).

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[squarci]

FWIW, AutoCorrect in Word 2007 should function exactly the same as in
previous versions, so if you can migrate entries there, you should be able
to use them as before. Existing AutoText should also work as before except
that (a) AutoComplete no longer works (a major mistake IMO) and (b) I
understand that AT entries are no longer categorized by style (another major
blunder, as it removes the ability to create specific "collections" of AT
entries by creating a style).

Hi,

I'm cross-posting a message sent to the Outlook newsgroup, maybe you
can help here as Autotext is mainly a Word feature:

---------------------------------------------------------------------------------------------------------
I would like to offer my experience in this matter. I too rely on
hundreds of Autotext entries for quick and easy writing in Outlook and
Word (in my case Office 2000). When trying out the Office 2007 beta 2,
I was shocked to find out that Autotext had seemingly disappeared.

However, I managed to recover Autotext entries in Word 2007. This is
what I did:

Office Button>Word Options>Add-ins>in the drop-down list under
"Manage:"select "Templates" then "Go". Select "Add" under "Global
Templates and add-ins", then navigate to your Word 2003 Normal.dot and
select it.

This will restore all your autotext entries in Word 2007, you can then
find them under Quick Parts>Building Blocks Organiser. You can enter
the autotext entries in the normal way by typing in the first few
letters then F3.

HOWEVER:

1. Word does not save these settings, you must reload the old
Normal.dot template every time you restart Word 2007.

2. I have not found a way of achieving the same result in Outlook 2007.
It seems that Outlook and Word are no longer connected by Wordmail as
they were in Office 2000/2003. The check box that said "use Word to
compose e-mail" is no longer there in Outlook 2007.

I certainly hope that Microsoft will be able to import Autotext entries
in a simple manner to both Word and Outlook 2007 in the final version.
It is inconceivable that such basic functionality should have been
ignored.

Best regards

Daniele Squarci

 

[Bob Buckland ?:-\)]

Hi Daniele,

You are correct that Outlook no longer uses Word as its email editor. Outlook is, in that regard, basically self contained. It uses
a .DLL set that is a cloned or 'mini-Word' version and stores building blocks (including Quickparts and Autotext and 13 other
Gallery [classifications] of blocks) in Normalemail.dotm as its default, Word in 'Building Blocks.dotm' as its default.

I was working on more information on these features to post here, but I'll not be able to get back to it until after work today .

Hopefully the Outlook folks will have replied before then.

===========Hi,

I'm cross-posting a message sent to the Outlook newsgroup, maybe you
can help here as Autotext is mainly a Word feature:

---------------------------------------------------------------------------------------------------------
I would like to offer my experience in this matter. I too rely on
hundreds of Autotext entries for quick and easy writing in Outlook and
Word (in my case Office 2000). When trying out the Office 2007 beta 2,
I was shocked to find out that Autotext had seemingly disappeared.

However, I managed to recover Autotext entries in Word 2007. This is
what I did:

Office Button>Word Options>Add-ins>in the drop-down list under
"Manage:"select "Templates" then "Go". Select "Add" under "Global
Templates and add-ins", then navigate to your Word 2003 Normal.dot and
select it.

This will restore all your autotext entries in Word 2007, you can then
find them under Quick Parts>Building Blocks Organiser. You can enter
the autotext entries in the normal way by typing in the first few
letters then F3.

HOWEVER:

1. Word does not save these settings, you must reload the old
Normal.dot template every time you restart Word 2007.

2. I have not found a way of achieving the same result in Outlook 2007.
It seems that Outlook and Word are no longer connected by Wordmail as
they were in Office 2000/2003. The check box that said "use Word to
compose e-mail" is no longer there in Outlook 2007.

I certainly hope that Microsoft will be able to import Autotext entries
in a simple manner to both Word and Outlook 2007 in the final version.
It is inconceivable that such basic functionality should have been
ignored.

Best regards

Daniele Squarci >>
--
I hope this helped you,

Bob Buckland ?
MS Office system products MVP

LINKS for the 2007 Office System

1. Read about it, try it, or watch the movie
the 2007 Microsoft Office system iinfo is at
http://microsoft.com/office/preview

2. Already have 2007 Office System Beta 2?
Send Microsoft your feedback (with pictures)
http://sas.office.microsoft.com/

3. Use the 2007 OfficeOnline website without Office2007

a. Install the ActiveX access control
http://office.microsoft.com/search/redir.aspx?AssetID=XT101650581033
b. then visit http://officebeta.iponet.net

 

[squarci]

Hi Bob,

I'm not sure what the reasoning was to drop Word as Outlook's mail
editor! I came to rely on Wordmail to access all the autotext entries
and proofing tools, and if these are no longer available in Outlook
2007, then it's a big letdown!

As a workaround, have you any idea how to permanently import all my
Autotext entries from Word 2000 normal.dot into the 2007
BuildingBlocks.dotm? As mentioned, I could see these entries when I
load the 2000 normal.dot as a global template, but this change does not
"stick".

And the next step: how to export a Word BuildingBlocks.dotm into
Outlook's Normalemail.dotm?

Thanks,

Daniele

 

[Beth Melton]

Did you assign the entries to the AutoText Gallery or Quick Parts
gallery? If you added them to the AutoText gallery then you can add
the AutoText command to the QAT which provides access to the AutoText
gallery and the ability to create new AutoText entries. To do so:
right-click the Ribbon and select "Customize Quick Access Toolbar". In
the "Commands not in the Ribbon", locate "AutoText" and add it to your
QAT.

Although the AutoComplete tips are no longer available, you can type
the first few letters and press F3 to insert the entry or add the
"Insert AutoText" command to the QAT - it's in the "Commands not in
the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better than
opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of
the new UI, I'd say what they need to do is modify the current
AutoText command and organize the AutoText entries in to submenus
according to the Category (previously the Style) - similar to the way
it used to be.

You can also still use Word for email. The "Email" command can also be
found in the "Commands not in the Ribbon" category for QAT
customization. As in previous versions, this will toggle the email
headers and allow you to send email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open
the template in Word 2003 and run the Backup procedure which will
create a document of your AutoCorrect entries. Then open
AutoCorrect.dot in Word 2007 and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word,
open the Microsoft Office Button, and click Upgrade. Then save it in
the new file format.

They also need to return the functionality to import AutoText entries
in Word 2007. The Organizer is still around but it no longer has the
AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our
data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds
paragraphs of
text to be used in the body of a response message. These
paragraphs, some
including images, are use to respond to customers addressing a
specific topic
(ie responding to a person asking a question we have answered in
detail
before).

For example, someone may ask about a diamond's clarity and what does
it
mean? So we had a page of text (in Autocorrect>Autotext )
explaining that
topic in detail.

To type this text every time for every response, would be time
consuming and
not very cost effective. So we would just go to
"Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response
text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or
Word 2007
anywhere (which I think were part of the normal.dot file in Word
2003).

Please don't tell us this is a feature that just went away without
warning?
Or instructions as to how to migrate it? If so we just lost
hundreds of
hours of text and revisions. My guess is we are not the only ones
using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries,
or is
that hundreds of hours keying over the past several years lost
forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the
new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007
QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each
individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one
of our
individual entries of stored text. Just start keying the first
words,
and it filled in all the rest (or you could go retrieve it
easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003
Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual
entries
stored in 2007 QuickParts. It will take us hours to repopulate all
the
Autotext entries manually, but at least we will not lose the entire
function
that 2003 Autocorrect>Autotext provided small business and
e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to
the
suggestions with the most votes. To vote for this suggestion, click
the "I
Agree" button in the message pane. If you do not see the button,
follow this
link to open the suggestion in the Microsoft Web-based Newsreader
and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Pat Garard]

Hi Beth,

This is a High Quality response - thank you.

I, for one, would like to know More...

....is there information we don't know about??
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts gallery? If
you added them to the AutoText gallery then you can add the AutoText command
to the QAT which provides access to the AutoText gallery and the ability to
create new AutoText entries. To do so: right-click the Ribbon and select
"Customize Quick Access Toolbar". In the "Commands not in the Ribbon", locate
"AutoText" and add it to your QAT.

Although the AutoComplete tips are no longer available, you can type the first
few letters and press F3 to insert the entry or add the "Insert AutoText"
command to the QAT - it's in the "Commands not in the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better than opening
the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of the new
UI, I'd say what they need to do is modify the current AutoText command and
organize the AutoText entries in to submenus according to the Category
(previously the Style) - similar to the way it used to be.

You can also still use Word for email. The "Email" command can also be found
in the "Commands not in the Ribbon" category for QAT customization. As in
previous versions, this will toggle the email headers and allow you to send
email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open the
template in Word 2003 and run the Backup procedure which will create a
document of your AutoCorrect entries. Then open AutoCorrect.dot in Word 2007
and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word, open the
Microsoft Office Button, and click Upgrade. Then save it in the new file
format.

They also need to return the functionality to import AutoText entries in Word
2007. The Organizer is still around but it no longer has the AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for assistance
by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Patrick Schmid]

...is there information we don't know about??
Nope. We are all still learning here

Patrick Schmid
--------------
http://pschmid.net

_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts gallery? If
you added them to the AutoText gallery then you can add the AutoText command
to the QAT which provides access to the AutoText gallery and the ability to
create new AutoText entries. To do so: right-click the Ribbon and select
"Customize Quick Access Toolbar". In the "Commands not in the Ribbon", locate
"AutoText" and add it to your QAT.

Although the AutoComplete tips are no longer available, you can type the first
few letters and press F3 to insert the entry or add the "Insert AutoText"
command to the QAT - it's in the "Commands not in the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better than opening
the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of the new
UI, I'd say what they need to do is modify the current AutoText command and
organize the AutoText entries in to submenus according to the Category
(previously the Style) - similar to the way it used to be.

You can also still use Word for email. The "Email" command can also be found
in the "Commands not in the Ribbon" category for QAT customization. As in
previous versions, this will toggle the email headers and allow you to send
email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open the
template in Word 2003 and run the Backup procedure which will create a
document of your AutoCorrect entries. Then open AutoCorrect.dot in Word 2007
and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word, open the
Microsoft Office Button, and click Upgrade. Then save it in the new file
format.

They also need to return the functionality to import AutoText entries in Word
2007. The Organizer is still around but it no longer has the AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for assistance
by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Beth Melton]

I'm sure there's a LOT we all still don't know so I want 'More' too.
;-)

Are you referring to how Quick Parts and AutoText work or something
else? If it's general information you're after, there are a few
articles on Office 2007 on this page and they will be updated
periodically:
http://www.microsoft.com/office/preview/community/article_archive.mspx

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Hi Beth,

This is a High Quality response - thank you.

I, for one, would like to know More...

...is there information we don't know about??
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts
gallery? If you added them to the AutoText gallery then you can add
the AutoText command to the QAT which provides access to the
AutoText gallery and the ability to create new AutoText entries. To
do so: right-click the Ribbon and select "Customize Quick Access
Toolbar". In the "Commands not in the Ribbon", locate "AutoText"
and add it to your QAT.

Although the AutoComplete tips are no longer available, you can
type the first few letters and press F3 to insert the entry or add
the "Insert AutoText" command to the QAT - it's in the "Commands
not in the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better
than opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries
of the new UI, I'd say what they need to do is modify the current
AutoText command and organize the AutoText entries in to submenus
according to the Category (previously the Style) - similar to the
way it used to be.

You can also still use Word for email. The "Email" command can also
be found in the "Commands not in the Ribbon" category for QAT
customization. As in previous versions, this will toggle the email
headers and allow you to send email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro
found AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open
the template in Word 2003 and run the Backup procedure which will
create a document of your AutoCorrect entries. Then open
AutoCorrect.dot in Word 2007 and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm
(or Normal.dotx) with your old Normal.dot. Then open Normal.dot in
Word, open the Microsoft Office Button, and click Upgrade. Then
save it in the new file format.

They also need to return the functionality to import AutoText
entries in Word 2007. The Organizer is still around but it no
longer has the AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or
our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds
paragraphs of
text to be used in the body of a response message. These
paragraphs, some
including images, are use to respond to customers addressing a
specific topic
(ie responding to a person asking a question we have answered in
detail
before).

For example, someone may ask about a diamond's clarity and what
does it
mean? So we had a page of text (in Autocorrect>Autotext )
explaining that
topic in detail.

To type this text every time for every response, would be time
consuming and
not very cost effective. So we would just go to
"Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with
images
042705rev" The 042705 being the date we last revised the response
text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or
Word 2007
anywhere (which I think were part of the normal.dot file in Word
2003).

Please don't tell us this is a feature that just went away without
warning?
Or instructions as to how to migrate it? If so we just lost
hundreds of
hours of text and revisions. My guess is we are not the only
ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003
entries, or is
that hundreds of hours keying over the past several years lost
forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using
the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including
the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007
QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each
individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any
one of our
individual entries of stored text. Just start keying the
first words,
and it filled in all the rest (or you could go retrieve it
easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003
Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual
entries
stored in 2007 QuickParts. It will take us hours to repopulate
all the
Autotext entries manually, but at least we will not lose the
entire function
that 2003 Autocorrect>Autotext provided small business and
e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to
the
suggestions with the most votes. To vote for this suggestion,
click the "I
Agree" button in the message pane. If you do not see the button,
follow this
link to open the suggestion in the Microsoft Web-based Newsreader
and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Graham Mayor]

And there lies the rub for Microsoft with this new version. How many
corporate customers are going to want to cripple productivity while they
re-train their staff? 2002/3 was a shock - 2007 may be a shock too far?

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

...is there information we don't know about??

Nope. We are all still learning here

Patrick Schmid
--------------
http://pschmid.net

_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts
gallery? If you added them to the AutoText gallery then you can add
the AutoText command to the QAT which provides access to the
AutoText gallery and the ability to create new AutoText entries. To
do so: right-click the Ribbon and select "Customize Quick Access
Toolbar". In the "Commands not in the Ribbon", locate "AutoText"
and add it to your QAT. Although the AutoComplete tips are no longer
available, you can
type the first few letters and press F3 to insert the entry or add
the "Insert AutoText" command to the QAT - it's in the "Commands
not in the Ribbon" as well. Granted this isn't the perfect solution, but
it's a little better
than opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries
of the new UI, I'd say what they need to do is modify the current
AutoText command and organize the AutoText entries in to submenus
according to the Category (previously the Style) - similar to the
way it used to be. You can also still use Word for email. The "Email"
command can also
be found in the "Commands not in the Ribbon" category for QAT
customization. As in previous versions, this will toggle the email
headers and allow you to send email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro
found AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open
the template in Word 2003 and run the Backup procedure which will
create a document of your AutoCorrect entries. Then open
AutoCorrect.dot in Word 2007 and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm
(or Normal.dotx) with your old Normal.dot. Then open Normal.dot in
Word, open the Microsoft Office Button, and click Upgrade. Then
save it in the new file format.

They also need to return the functionality to import AutoText
entries in Word 2007. The Organizer is still around but it no
longer has the AutoText tab. So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


"Greg Gates" <greg AT ringdesigner.com> wrote in message
Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or
our data of a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds
paragraphs of text to be used in the body of a response message. These
paragraphs, some including images, are use to respond to
customers addressing a specific topic (ie responding to a person
asking a question we have answered in detail before).

For example, someone may ask about a diamond's clarity and what
does it mean? So we had a page of text (in Autocorrect>Autotext )
explaining that topic in detail.

To type this text every time for every response, would be time
consuming and not very cost effective. So we would just go to
"Autocorrect>Autotext" pick the topic titled "Diamond's clarity
detailed explanation with images 042705rev" The 042705 being the
date we last revised the response text. We then inserted it into
the body of the message. Questions for the difference between 2003 and
2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or
Word 2007 anywhere (which I think were part of the normal.dot file
in Word 2003). Please don't tell us this is a feature that just went
away without
warning? Or instructions as to how to migrate it? If so we just
lost hundreds of hours of text and revisions. My guess is we are
not the only ones using the 2003 Word/Outlook Autocorrect>Autotext
function this way. Help:
Is there a way to migrate all our Autocorrect>Autotext 2003
entries, or is that hundreds of hours keying over the past several
years lost forever? AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using
the new 2007 QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including
the Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007
QuickParts is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each
individual entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any
one of our individual entries of stored text. Just start
keying the first words, and it filled in all the rest (or you
could go retrieve it easily via a button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003
Autocorrect>Autotext. [2] Build some conversion function to bring
into 2007 all the 2003 Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual
entries stored in 2007 QuickParts. It will take us hours to
repopulate all the Autotext entries manually, but at least we will
not lose the entire function that 2003 Autocorrect>Autotext
provided small business and e-commerce businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to
the suggestions with the most votes. To vote for this suggestion,
click the "I Agree" button in the message pane. If you do not see
the button, follow this link to open the suggestion in the
Microsoft Web-based Newsreader and then click "I Agree" in the
message pane.
http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Pat Garard]

Thanks Beth!

The 'Help' within the Beta is sparse - almost zilch on Quickparts.

Lots of people are discovering all these things over 'n over - nice to
have a focus or clearing house on such things.

Thanks again.
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

I'm sure there's a LOT we all still don't know so I want 'More' too. ;-)

Are you referring to how Quick Parts and AutoText work or something else? If
it's general information you're after, there are a few articles on Office 2007
on this page and they will be updated periodically:
http://www.microsoft.com/office/preview/community/article_archive.mspx

Please post all follow-up questions to the newsgroup. Requests for assistance
by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

Hi Beth,

This is a High Quality response - thank you.

I, for one, would like to know More...

...is there information we don't know about??
--
Regards,
Pat Garard
Melbourne, Australia
_______________________

Did you assign the entries to the AutoText Gallery or Quick Parts gallery?
If you added them to the AutoText gallery then you can add the AutoText
command to the QAT which provides access to the AutoText gallery and the
ability to create new AutoText entries. To do so: right-click the Ribbon and
select "Customize Quick Access Toolbar". In the "Commands not in the
Ribbon", locate "AutoText" and add it to your QAT.

Although the AutoComplete tips are no longer available, you can type the
first few letters and press F3 to insert the entry or add the "Insert
AutoText" command to the QAT - it's in the "Commands not in the Ribbon" as
well.

Granted this isn't the perfect solution, but it's a little better than
opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of the new
UI, I'd say what they need to do is modify the current AutoText command and
organize the AutoText entries in to submenus according to the Category
(previously the Style) - similar to the way it used to be.

You can also still use Word for email. The "Email" command can also be found
in the "Commands not in the Ribbon" category for QAT customization. As in
previous versions, this will toggle the email headers and allow you to send
email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open the
template in Word 2003 and run the Backup procedure which will create a
document of your AutoCorrect entries. Then open AutoCorrect.dot in Word 2007
and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word, open
the Microsoft Office Button, and click Upgrade. Then save it in the new file
format.

They also need to return the functionality to import AutoText entries in
Word 2007. The Organizer is still around but it no longer has the AutoText
tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/


"Greg Gates" <greg AT ringdesigner.com> wrote in message
Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data
of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific
topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming
and
not very cost effective. So we would just go to "Autocorrect>Autotext"
pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text.
We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using
the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new
2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire
function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[squarci]

That's fantastic Beth! I now have all my autotext entries back again!

As regards E-mail via Word, that's not so efficient as writing directly
in Outlook. Do you know of any way of transferring the Word Autotext
entries to Outlook?

Many thanks!

Daniele

 

[Beth Melton]

Unforunately, although Word functionality is available in Outlook, it
no longer uses WinWord.exe for its email editor. IOW, there is little
sharing between them.

You can utilize Quick Parts for Outlook which is found on the Insert
tab. Since there isn't currently a means to transfer AutoText as there
was in previous versions, I suspect another utility will be developed
so you could transfer your AutoText from Word to Outlook.(I hope
anyway!). So you may want to hold off on recreating them by hand if
you can.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

 

[Mike]

Hi:

I have been using Word 2000 for some time, and just started having two very
strange problems with Autotext:

(1) When I'm prompted to complete a word (e.g. typing "reas.." prompts
"reasonable" in box) and, to insert the word, I hit enter ... and the word
doesn't insert. Hitting enter just makes the cursor go down a line (e.g.
"reas" is left on line one, and cursor shifts down to next line, as if I hit
enter in absence of any Autotext functionality being present)

(2) When I hit F3 (rather than enter, which I MUCH prefer) to insert the
Autotext entry, a word is inserted, but it enters a whole different word from
my custom Autotext list (e.g. I type "reas," box appears prompting for
"reasonable," I hit F3, and from out of left field the word "discussion" is
inserted).

These problems are driving me nuts. I rely on Autotext heavily.

Has anyone ever heard of these problems, and know how I may be able to fix
them such that Enter works again, and the right words fill in? Any
assistance would be very much appreciated!

Thanks
Mike

 

[Thomas Kufahl]

I certainly agree. I don't care to even learn about Quick Parts. At best,
it looks mouldy, funky, rotten, rancent to me.

Re: QuickParts not a substitute for Autocorrect>Autotext

RECAP OF WHAT WE POSTED BACK ON 052906

Situation in the past:
For Word/Outlook 2003, we would go Tools>Autocorrect>Autotext
to find our stored text information. For 2007, can't find it or our data of
a lot of stored information?

Explanation of what we did:
We used Autocorrect>Autotext as a method to store hundreds paragraphs of
text to be used in the body of a response message. These paragraphs, some
including images, are use to respond to customers addressing a specific topic
(ie responding to a person asking a question we have answered in detail
before).

For example, someone may ask about a diamond's clarity and what does it
mean? So we had a page of text (in Autocorrect>Autotext ) explaining that
topic in detail.

To type this text every time for every response, would be time consuming and
not very cost effective. So we would just go to "Autocorrect>Autotext" pick
the topic titled "Diamond's clarity detailed explanation with images
042705rev" The 042705 being the date we last revised the response text. We
then inserted it into the body of the message.

Questions for the difference between 2003 and 2007:
I can't find our Autocorrect>Autotext entries on Outlook 2007 or Word 2007
anywhere (which I think were part of the normal.dot file in Word 2003).

Please don't tell us this is a feature that just went away without warning?
Or instructions as to how to migrate it? If so we just lost hundreds of
hours of text and revisions. My guess is we are not the only ones using the
2003 Word/Outlook Autocorrect>Autotext function this way.

Help:
Is there a way to migrate all our Autocorrect>Autotext 2003 entries, or is
that hundreds of hours keying over the past several years lost forever?




AS OF TODAY 060406

Much of the feedback we received in this forum, suggested using the new 2007
QuickParts as a replacement. So we did just that!
And after doing that................
We really want to suggest to Microsoft they reconsider including the
Autocorrect>Autotext functionality into 2007.




-Bottom line, 2007 QuickParts does not even come close to the ease
and functionality of Word/Outlook 2003 (and ealier versions)
Autocorrect>Autotext.
-2007 QuickParts is not easy to work with.
-We painfully manually keyed in/added 60 of our
2003 Autocorrect>Autotext entries.
-Over the past 5 days, we used the 2007 QuickParts function
in our e-commerce business e-mail customer correspondence
to access the 60 stored entries. So we used it hands-on!
-Accessing each entry in 2007 QuickParts is nowhere near the ease
of 2003 Word/Outlook Autocorrect>Autotext! In fact 2007 QuickParts
is very very very very difficult to use.
-The hardest thing using 2007 QuickParts is accessing each individual
entry of the 60 QuickParts we stored .
-In 2003 Autocorrect>Autotext, it was so very easy to access any one of our
individual entries of stored text. Just start keying the first words,
and it filled in all the rest (or you could go retrieve it easily via a
button).
-2007 QuickParts is cumbersome and extremely awkward to use.




SUGGESTIONS
[1] Please Microsoft, bring back the function of 2003 Autocorrect>Autotext.
[2] Build some conversion function to bring into 2007 all the 2003
Autocorrect>Autotext entries
[3] OR build some tool to be able to quickly access the individual entries
stored in 2007 QuickParts. It will take us hours to repopulate all the
Autotext entries manually, but at least we will not lose the entire function
that 2003 Autocorrect>Autotext provided small business and e-commerce
businesses.



Thank you for listening!

Regards,

Greg Gates
www.ringdesigner.com



--
Greg Gates
Co founder
www.ringdesigner.com

www.ringdesigner.com

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...683250&dg=microsoft.public.word.docmanagement

 

[Beth Melton]

I have been working with Quick Parts for about a year now and I
suspect you'll change your mind once you learn they're nothing more
than enhanced AutoText.

In the past it was difficult to organize your AutoText entries - you
had to know you needed to associate them with a style in order to
categorize them, there wasn't a Gallery (preview) of your entries
unless you used the AutoText dialog box. If you wanted a list of
AutoText entries for selection in a document you needed to know how to
create an AutoText list field (and the style aspect), and the built-in
AutoText entries were primarily text. While you could use AutoText for
graphics and such, this aspect wasn't widely known.

Now it's easy to organize/categorize them, you don't have to memorize
names - you can see a preview instead, and in the new Controls you can
insert a Building Blocks/Quick Parts control to insert a list of
entries for selection in a document (think templates), and the fact
they can be used for more then just text is more visible in light of
the built-in entries. Granted most of this was available in previous
versions, but now 'how to' is simple and straightforward.

PLUS, one of the coolest aspects is the built-in entries are linked to
the document theme. Try this, create a new document, from the Insert
tab, open the Cover Page gallery and insert a cover page such as "Mod"
(although a bit too much for my taste, it will demonstrate the various
elements the best). Then from the Page Layout tab, open the Themes
gallery and hover over the various document themes. Note the Live
Preview and how the elements in the previously inserted cover page
automatically update to the document theme.

Then on the Insert tab, open the Header gallery and note the gallery
previews, they also match the document theme. So newly inserted Quick
Parts will not need to be reformatted, it's just a matter of inserting
them. And if the document theme ever changes the previously inserted
elements will update.

Note that some Quick Parts do not update to the document theme in B2 -
these were all corrected in a later build.

Also note, this is still a beta and I suspect we'll see improvements
to Quick Parts in the future.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/