Random Spaces inserted

[satch]

MacOS 9.x
Word 2001
printing to a Lazerwriter 16/600

When a document is typed up and printed it will have random spaces
inserted into the middle of a paragraphs or word. But when you look at
the document on screen it is fine. This does not happen with every
document but when it does sometimes you can fix it by deleting the word
before it and after.


I know this has been discussed here before but nothing really hit home,
so could somebody just tell me in a simple language how to fix this.

 

[Daiya Mitchell]

Do you see the random spaces in Print Preview?

Try this: Go to the printer manufacturer site, download the latest driver
for your OS, and install it.

 

[satch]

Laserwriter was at 8.7 so I updated it to 8.7.1 - which is the highest
version for that operating system. The problem is still there. Any
other suggestions?

 

[satch]

Under further messing around I noticed a space after the indent of the
beginning of the paragraph after deleting the space the document
printed out fine. All documents are done as justified. What would cause
a space to be added?

example -
(indent)(space)The Hubbard County
Board discussed the hiring of several

 

[satch]

Under further messing around I noticed a space after the indent of the
beginning of the paragraph after deleting the space the document
printed out fine. All documents are done as justified. What would cause
word to ad a space and even if you did why would it make a weird space
somewhere else?
example
(indent)(space) Hubbard County
School Board is hiring

 

[Daiya Mitchell]

Did you quit and restart Word, and restart the computer after installing the
printer driver?

Do you see the random spaces in print preview?

When you go to File | Print, is your exact printer selected, rather than
formatting the doc for any printer?

Assuming this problem just began occurring and you had not changed Word or
your printer, try some of the Word 2001 troubleshooting steps:
http://word.mvps.org/MacWordNew/TroubleshootWord2001.htm

 

[John McGhie]

All documents are done as Justified = Word inserts spaces in the text to
preform the justification.

Re-print your text ragged right and see what happens. I suspect that you
are using full justification on too narrow a measure or with too narrow a
hyphenation zone.

Cheers

Under further messing around I noticed a space after the indent of the
beginning of the paragraph after deleting the space the document
printed out fine. All documents are done as justified. What would cause
word to ad a space and even if you did why would it make a weird space
somewhere else?
example
(indent)(space) Hubbard County
School Board is hiring

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[satch]

Did you quit and restart Word, and restart the computer after installing the
printer driver?

Do you see the random spaces in print preview?

When you go to File | Print, is your exact printer selected, rather than
formatting the doc for any printer?

Assuming this problem just began occurring and you had not changed Word or
your printer, try some of the Word 2001 troubleshooting steps:
http://word.mvps.org/MacWordNew/TroubleshootWord2001.htm



--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://www.word.mvps.org/MacWordNew/>
What's an MVP? A volunteer! Read the FAQ:

Yes to restart, yes to seen space in preview, but it does not put a
weird space in between word like it did when printed out. Yes to exact
printer selected and no this problem just started happening it just
started to happen more frequently.

 

[satch]

I tried it a ragged right and no weird spaces, but when I put it back
to justified and the does the same thing. So what are you saying I
should do for fixing the too narrow a measure or hyphenation zone?

 

[John McGhie]

Start by checking your column widths. The spaces are happening because Word
is spacing out text to square the line ends. That's how it justifies text.
If the spaces become visible, the columns are too narrow for the font size
(so Word can't fit enough words on a line).

If you are justifying, you should also be hyphenating. To begin, see the
Help topic " About hyphenating text"

Hope this helps

I tried it a ragged right and no weird spaces, but when I put it back
to justified and the does the same thing. So what are you saying I
should do for fixing the too narrow a measure or hyphenation zone?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410