Range Selection

[WLMPilot]

I am trying to select a variable range, beginning in column A and ending in
the furtherest column to the right being used AND last row used.

There are three factors to remember:
1) The actual beginning point (upper leftmost cell) may change as I
insert/delete
rows above the data to be sorted. The first cell in column A for the
sort range
is located below the header FREQ.
2) The number of rows down will increase as data is added.
3) The number of columns used may increase if I determine there are other
items I need to calculate/input.

Currently, I am using columns A-R. The column headers are on row 8, which
may increase/decrease based on item #1 above.

One other quick question:
I believe I have the sort code I need. My question is this: After the
range is selected, I believe the first part of the sort code is
"Selection:Sort" (without quotes). Is this correct?

Thanks for your help!

Les

 

[David]

Hi,

Try this:
Sub Macro1()
' Macro1 Macro
' Macro recorded 1/24/2009
Range("A1").Select
Cells.Find(What:="FREQ", After:=ActiveCell, LookIn:=xlFormulas, LookAt _
:=xlPart, SearchOrder:=xlByRows, SearchDirection:=xlNext,
MatchCase:= _
False, SearchFormat:=False).Activate
TopCell = ActiveCell.Address
Selection.CurrentRegion.Select
Selection.Sort Key1:=Range(TopCell), Order1:=xlAscending, Header:=xlYes, _
OrderCustom:=1, MatchCase:=False, Orientation:=xlTopToBottom, _
DataOption1:=xlSortNormal
Range(TopCell).Select
End Sub

David

 

[Don Guillett]

This uses cell b2 (cells(2,2) as the sort key. If you want col A use
cells(2,1)

Sub sortarea()
lc = Cells(1, Columns.Count).End(xlToLeft).Column
lr = Cells.Find("*", Cells(Rows.Count, Columns.Count) _
, , , xlByRows, xlPrevious).Row
'MsgBox lc
'MsgBox lr
Range(Cells(1, 1), Cells(lr, lc)).Sort _
Key1:=Cells(2, 2), Order1:=xlAscending, Header:=xlYes, _
MatchCase:=False, Orientation:=xlTopToBottom
End Sub

 

[Dave Peterson]

You don't have to work with selections in your code for most things.

If you do, I think you'll find the code harder to understand and maintain.

You didn't say how you wanted the sort done (or did I miss that???).

Option Explicit
Sub testme()

Dim TopLeftCorner As Range
Dim BotRightCorner As Range

Dim LastRow As Long
Dim LastCol As Long

Dim StringToSearchFor As String
Dim wks As Worksheet

Set wks = ActiveSheet 'worksheets("sheetnamehere")

StringToSearchFor = "Freq"

With wks
With .Range("A1").EntireColumn
Set TopLeftCorner = .Cells.Find(What:=StringToSearchFor, _
After:=.Cells(.Cells.Count), _
LookIn:=xlValues, _
LookAt:=xlWhole, _
SearchOrder:=xlByRows, _
SearchDirection:=xlNext, _
MatchCase:=False)
End With

If TopLeftCorner Is Nothing Then
MsgBox StringToSearchFor & " wasn't found!"
Exit Sub
End If

'using column A to determined the last row to sort
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row

'using the headers in the row with Freq to determine
'the last column to sort
LastCol _
= .Cells(TopLeftCorner.Row, .Columns.Count).End(xlToLeft).Column

Set BotRightCorner = .Cells(LastRow, LastCol)

With .Range(TopLeftCorner, BotRightCorner)
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End With
End Sub

The sort statement includes the row with Freq, but header:=xlyes means that it
won't be sorted as part of the data.

 

[Rick Rothstein]

I think using CurrentRegion in your code will cause a problem in the sort if
there are any blank rows or blank columns in the data area.

 

[Rick Rothstein]

Here is a macro which uses your Sort code, but which automatically
determines the last used row and last used column, *within* the actual data
area (those rows below the FREQ header row), to apply it to...

Sub SelectDataRows()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
End With
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End Sub

 

[Rick Rothstein]

Of course, a better name for my macro might be SortDataBelowFREQ (or
something else) rather than the original macro name I posted (which I
created in response to the code I developed for simply selecting the
appropriate range in order to answer the first part of the OP's question).

--
Rick (MVP - Excel)

Here is a macro which uses your Sort code, but which automatically
determines the last used row and last used column, *within* the actual
data area (those rows below the FREQ header row), to apply it to...

Sub SelectDataRows()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
End With
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End Sub

 

[Dave Peterson]

Won't those .finds (with xlprevious) depend on where the activecell is?

And I bet you want header to be xlno.

And if I know the layout of my data, I see nothing wrong with using the
..end(xlup) or .end(xltoleft) stuff.

 

[Rick Rothstein]

I screwed up my With..End With blocking. This is the macro I should have
posted...

Sub SortDataBelowFREQ()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End With
End Sub

I guess I should point out that I used ActiveSheet, but if you want this
code to apply to a specific sheet, just change the ActiveSheet reference in
the first With statement to Worksheets("SheetX") where you would replace
SheetX with the worksheet's actual name.

--
Rick (MVP - Excel)

Here is a macro which uses your Sort code, but which automatically
determines the last used row and last used column, *within* the actual
data area (those rows below the FREQ header row), to apply it to...

Sub SelectDataRows()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
End With
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End Sub

 

[Rick Rothstein]

And, as Dave has pointed out, the Sort routine should use xlNo for the
header argument in the Sort statement. Here is the corrected code...

Sub SortDataBelowFREQ()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlNo, MatchCase:=False
End With
End With
End Sub

--
Rick (MVP - Excel)

I screwed up my With..End With blocking. This is the macro I should have
posted...

Sub SortDataBelowFREQ()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End With
End Sub

I guess I should point out that I used ActiveSheet, but if you want this
code to apply to a specific sheet, just change the ActiveSheet reference
in the first With statement to Worksheets("SheetX") where you would
replace SheetX with the worksheet's actual name.

 

[WLMPilot]

Wow! Thanks for all the responses. I think I got more coding than is
necessary, but I am not an expert at it by any means. Let me ask it
different way and see what happens.

The only unknown point of the range selection needed is the location of the
upper left most cell, which is in column A, and the first cell below the
header Freq. I think the bottom and right side intersection can be
determined with xlup and xlleft (or whatever the correct function is).

Below is part of a macro that selects a range then sorts on another
worksheet. I show you this to let you know basically what I am looking for.
I think that once the upper left corner is located, then a RANGE can be set
up similar to what is shown below:

Range("A" & begrng & ":Q" & endrng).Select
Selection.Sort Key1:=Range("E" & begrng), Order1:=xlAscending,
Key2:=Range("A" & begrng) _
, Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:= _
False, Orientation:=xlTopToBottom

I hope this helps to simplify what I am wanting. Again, thanks for your
suggestions and if what I think is wrong, please let me know and I will go
back and look at the suggestions given.

Thanks,
Les

I screwed up my With..End With blocking. This is the macro I should have
posted...

Sub SortDataBelowFREQ()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlYes, MatchCase:=False
End With
End With
End Sub

I guess I should point out that I used ActiveSheet, but if you want this
code to apply to a specific sheet, just change the ActiveSheet reference in
the first With statement to Worksheets("SheetX") where you would replace
SheetX with the worksheet's actual name.

 

[Rick Rothstein]

See inline comments...

Won't those .finds (with xlprevious) depend on where the activecell is?

No, I don't think so. Since I have not provided an After argument, the
search starts from the cell after the cell in the upper left corner of the
range (namely, "after" A1)... the range is all cells and, since xlPrevious
is used, the cell "after" A1 is the one in the bottom right corner of the
worksheet; hence, all searches take place from the bottom upward or right
side leftward.

And I bet you want header to be xlno.

Yep! I didn't pay enough attention to the your argument list when I included
it with my own code... since I am omitting the headers in my selection, the
"header" argument needs to be xlNo.

And if I know the layout of my data, I see nothing wrong with using the
.end(xlup) or .end(xltoleft) stuff.

The problem with that, as I see it, is that those methods need to specify
the row/column with data to the end. There is no guarantee that the last
header column will have data in it (could be a Comment column with no
entries in it), although that probably wouldn't screw up the sort. Also,
there is no guarantee that the last filled cell in Column A (or any other
column you might choose for that matter) will always contain the maximum
in-use row number. The code I suggested avoids these issues.

 

[Rick Rothstein]

Before I could comfortably say xlUp and xlToLeft are alright to use, you
need to tell us if there is a row and a column in your data set that
**always** contains the maximum data element for that row or column. The
Column one can more than likely use the header row, but do you have a
specific column whose last filled in cell will **always** be in the maximum
used row?

Also, as others have to you, there is no need to select the range in order
to sort it. As a matter of fact, it is rarely necessary to ever select a
range in order to operate on it. Perhaps this previous posting of mine (a
response to another person using Select/Selection type constructions) will
be of some help to you in your future programming...

Whenever you see code constructed like this...

Range("A1").Select
Selection.<whatever>

you can almost always do this instead...

Range("A1").<whatever>

In your particular case, you have this...

Range("C2:C8193").Select 'select cells to export
For Each r In Selection.Rows

which, using the above concept, can be reduced to this...

For Each r In Range("C2:C8193").Rows

Notice, all I have done is replace Selection with the range you Select(ed)
in the previous statement and eliminate the process of doing any
Select(ion)s. Stated another way, the Selection produced from
Range(...).Select is a range and, of course, Range(...) is a range... and,
in fact, they are the same range, so it doesn't matter which one you use.
The added benefit of not selecting ranges first is your active cell does not
change.

--
Rick (MVP - Excel)

Wow! Thanks for all the responses. I think I got more coding than is
necessary, but I am not an expert at it by any means. Let me ask it
different way and see what happens.

The only unknown point of the range selection needed is the location of
the
upper left most cell, which is in column A, and the first cell below the
header Freq. I think the bottom and right side intersection can be
determined with xlup and xlleft (or whatever the correct function is).

Below is part of a macro that selects a range then sorts on another
worksheet. I show you this to let you know basically what I am looking
for.
I think that once the upper left corner is located, then a RANGE can be
set
up similar to what is shown below:

Range("A" & begrng & ":Q" & endrng).Select
Selection.Sort Key1:=Range("E" & begrng), Order1:=xlAscending,
Key2:=Range("A" & begrng) _
, Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:=
_
False, Orientation:=xlTopToBottom

I hope this helps to simplify what I am wanting. Again, thanks for your
suggestions and if what I think is wrong, please let me know and I will go
back and look at the suggestions given.

Thanks,
Les

 

[Don Guillett]

Now will find "Freq" and sort below that using cell a & row below "Freq"
IF??, instead of finding the last column in row 1 you want the last column
in the Freq row, change
the lc= to Cells(FR, Columns.Count).End(xlToLeft).Column

Sub sortareabelowVariable()
Dim fr, lc, lr As Long
fr = Columns(1).Find("Freq").Row
lc = Cells(1, Columns.Count).End(xlToLeft).Column
lr = Cells.Find("*", Cells(Rows.Count, Columns.Count) _
, , , xlByRows, xlPrevious).Row
'MsgBox lc
'MsgBox lr
Range(Cells(fr, 1), Cells(lr, lc)).Sort _
Key1:=Cells(fr + 1, "a"), Order1:=xlAscending, Header:=xlYes, _
MatchCase:=False, Orientation:=xlTopToBottom
End Sub

--
Don Guillett
Microsoft MVP Excel
SalesAid Software
(e-mail address removed)

Wow! Thanks for all the responses. I think I got more coding than is
necessary, but I am not an expert at it by any means. Let me ask it
different way and see what happens.

The only unknown point of the range selection needed is the location of
the
upper left most cell, which is in column A, and the first cell below the
header Freq. I think the bottom and right side intersection can be
determined with xlup and xlleft (or whatever the correct function is).

Below is part of a macro that selects a range then sorts on another
worksheet. I show you this to let you know basically what I am looking
for.
I think that once the upper left corner is located, then a RANGE can be
set
up similar to what is shown below:

Range("A" & begrng & ":Q" & endrng).Select
Selection.Sort Key1:=Range("E" & begrng), Order1:=xlAscending,
Key2:=Range("A" & begrng) _
, Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:=
_
False, Orientation:=xlTopToBottom

I hope this helps to simplify what I am wanting. Again, thanks for your
suggestions and if what I think is wrong, please let me know and I will go
back and look at the suggestions given.

Thanks,
Les

 

[Dave Peterson]

This post describes the code I suggested.

You may want to take a look at it again.

Wow! Thanks for all the responses. I think I got more coding than is
necessary, but I am not an expert at it by any means. Let me ask it
different way and see what happens.

The only unknown point of the range selection needed is the location of the
upper left most cell, which is in column A, and the first cell below the
header Freq. I think the bottom and right side intersection can be
determined with xlup and xlleft (or whatever the correct function is).

Below is part of a macro that selects a range then sorts on another
worksheet. I show you this to let you know basically what I am looking for.
I think that once the upper left corner is located, then a RANGE can be set
up similar to what is shown below:

Range("A" & begrng & ":Q" & endrng).Select
Selection.Sort Key1:=Range("E" & begrng), Order1:=xlAscending,
Key2:=Range("A" & begrng) _
, Order2:=xlAscending, Header:=xlGuess, OrderCustom:=1, MatchCase:= _
False, Orientation:=xlTopToBottom

I hope this helps to simplify what I am wanting. Again, thanks for your
suggestions and if what I think is wrong, please let me know and I will go
back and look at the suggestions given.

Thanks,
Les

 

[WLMPilot]

Thank you for your suggestions and advice.

Les

And, as Dave has pointed out, the Sort routine should use xlNo for the
header argument in the Sort statement. Here is the corrected code...

Sub SortDataBelowFREQ()
Dim FREQrow As Long
Dim LastRow As Long
Dim LastColumn As Long
Dim DataRows As Range
With ActiveSheet
FREQrow = .Cells.Find(What:="FREQ", After:=Range("A1"), _
LookAt:=xlWhole, MatchCase:=True).Row
LastRow = .Cells.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlRows).Row
Set DataRows = .Range(FREQrow & ":" & LastRow)
LastColumn = DataRows.Find(What:="*", SearchDirection:=xlPrevious, _
SearchOrder:=xlByColumns).Column
With .Range(.Cells(FREQrow + 1, "A"), .Cells(LastRow, LastColumn))
.Sort key1:=.Columns(1), order1:=xlAscending, _
key2:=.Columns(2), order2:=xlAscending, _
key3:=.Columns(LastCol), order3:=xlAscending, _
header:=xlNo, MatchCase:=False
End With
End With
End Sub

 

[WLMPilot]

Thank you for your suggestions.

Les

Now will find "Freq" and sort below that using cell a & row below "Freq"
IF??, instead of finding the last column in row 1 you want the last column
in the Freq row, change
the lc= to Cells(FR, Columns.Count).End(xlToLeft).Column

Sub sortareabelowVariable()
Dim fr, lc, lr As Long
fr = Columns(1).Find("Freq").Row
lc = Cells(1, Columns.Count).End(xlToLeft).Column
lr = Cells.Find("*", Cells(Rows.Count, Columns.Count) _
, , , xlByRows, xlPrevious).Row
'MsgBox lc
'MsgBox lr
Range(Cells(fr, 1), Cells(lr, lc)).Sort _
Key1:=Cells(fr + 1, "a"), Order1:=xlAscending, Header:=xlYes, _
MatchCase:=False, Orientation:=xlTopToBottom
End Sub

--
Don Guillett
Microsoft MVP Excel
SalesAid Software
(e-mail address removed)

 

[WLMPilot]

Thank you for your suggestions.

Les

This post describes the code I suggested.

You may want to take a look at it again.