Re-ordering endnote references

[Mike Richards]

Hi,

I've been sent a draft of a paper which uses endnotes as references to
other papers. The numbering is now astray - and I can't find a way of
putting it back into order.

The pointers to the endnotes are in the form of:

blah blah blah[1]

which points to the first paper:

yaddah yaddah yaddah[2]

points to the second paper - and so on.

All was well until someone placed a new reference to endnote number 12
early on in the paper, so it now reads something like:

burble burble blah[1] yaddah wibble blah[2] yakkity yakkity[12] babble
bibble blah[3]

Whereas it should be:

burble burble blah[1] yaddah wibble blah[2] yakkity yakkity[3] babble
bibble blah[4]

If I go to Normal mode and switch to viewing the endnotes I can see
them all listed in the original order. What I need to do is move
endnote 12 up to position 3 and for all the endnotes after that to be
renumbered.

Selecting endnote 12 and dragging it to the new position doesn't work
as the numbering and the reference marks themselves don't change.

Is there a way of performing this task without changing each and every
reference by hand?

Thanks,

Mike.

 

[Daiya Mitchell]

If the references were inserted as cross-references to endnotes, which are
Word field, select all and hit F9 to UpdateFields. This should sort out the
numbering.

Except that I'm not totally sure that's your problem, so you might want to
try that on a copy.

Hi,

I've been sent a draft of a paper which uses endnotes as references to
other papers. The numbering is now astray - and I can't find a way of
putting it back into order.

The pointers to the endnotes are in the form of:

blah blah blah[1]

which points to the first paper:

yaddah yaddah yaddah[2]

points to the second paper - and so on.

All was well until someone placed a new reference to endnote number 12
early on in the paper, so it now reads something like:

burble burble blah[1] yaddah wibble blah[2] yakkity yakkity[12] babble
bibble blah[3]

Whereas it should be:

burble burble blah[1] yaddah wibble blah[2] yakkity yakkity[3] babble
bibble blah[4]

If I go to Normal mode and switch to viewing the endnotes I can see
them all listed in the original order. What I need to do is move
endnote 12 up to position 3 and for all the endnotes after that to be
renumbered.

Selecting endnote 12 and dragging it to the new position doesn't work
as the numbering and the reference marks themselves don't change.

Is there a way of performing this task without changing each and every
reference by hand?

Thanks,

Mike.

 

[Mike Richards]

If the references were inserted as cross-references to endnotes, which are
Word field, select all and hit F9 to UpdateFields. This should sort out the
numbering.

Except that I'm not totally sure that's your problem, so you might want to
try that on a copy.

Hi Daiya,

Thanks for the help - sadly that didn't fix it, but I appreciate the
time you took to post.

Best wishes,

Mike.

 

[Mike Richards]

If the references were inserted as cross-references to endnotes, which are
Word field, select all and hit F9 to UpdateFields. This should sort out the
numbering.

Except that I'm not totally sure that's your problem, so you might want to
try that on a copy.

Hi Daiya,

Thanks for the help - sadly that didn't fix it, but I appreciate the
time you took to post.

Best wishes,

Mike.

 

[Daiya Mitchell]

Hi Daiya,

Thanks for the help - sadly that didn't fix it, but I appreciate the
time you took to post.

Yeah, I thought I wasn't understanding your problem correctly. Let me try
again.

The paper used endnotes as references. Are these endnotes referring to a
numbered list of papers at the end of the paper, or are they
cross-references to actual files? Are these all endnotes, or are some of
them cross-references to endnotes?

Also, are you tracking changes? because auto-numbering does not sort out
while changes are being tracked, sorry, forgot to mention that.

The only thing I can picture is that the writer used endnotes 1-12 to refer
to 12 papers, in a numbered list at the end, then used cross-references to
refer to papers 8, 10, and 12 again. In which case the numbers are going to
be out of order, that's how it works. So I'm pretty sure I'm not
understanding what's going on.

Daiya

 

[Mike Richards]

The paper used endnotes as references. Are these endnotes referring to a
numbered list of papers at the end of the paper, or are they
cross-references to actual files? Are these all endnotes, or are some of
them cross-references to endnotes?

Hi Daiya,

Thanks for getting back.

Track changes is not running.

The guy who did the draft isn't around, so my forensic skills have
determined...

The citations are endnotes which are at the end of the paper (I think
they were originally generated in EndNote).

These have then been referenced inside the paper using [Insert]
[Cross-reference] then [Reference type] is set to 'Endnote' and
[Insert reference to:] 'Endnote number'.

Hope this helps.

I guess this boils down to - is Word able to reorder the endnotes at
all?

Thanks,

Mike.

 

[Daiya Mitchell]

Hi Mike,

The guy who did the draft isn't around, so my forensic skills have
determined...

The citations are endnotes which are at the end of the paper (I think
they were originally generated in EndNote).

EndNote only generates the text of the note, but will not generate the
endnote number itself, by the way. So thankfully it does not interfere in
this process.

These have then been referenced inside the paper using [Insert]
[Cross-reference] then [Reference type] is set to 'Endnote' and
[Insert reference to:] 'Endnote number'.

Hope this helps.

I guess this boils down to - is Word able to reorder the endnotes at
all?

Right, I think I finally understand the problem (sorry . You want Word to
reorder not the reference numbers in the text, but the order of the books
referenced at the end (e.g., you want what is now book 12 to be listed at
spot 3?). So that the first time the books are referenced, they appear in
order, but later references to them can be out of order? (Since I don't use
this citation method, I wasn't really understanding the nuances of what you
needed

You can select the reference number for 12 (in the main text) and drag it to
spot three (in the main text), and it will move the text of the endnote with
it. All the endnote numbers will update, and you can hit F9 to update the
cross-references to the endnotes. (if that helps, my apologies for taking
so long to get to this point, it seems so clear now)

If I seem to still not understand, feel free to send a copy of the doc to me
privately, though you will have to unmunge my email address by removing
caps.