Record Ordering on Mail Merge

[Jonathan_Oz]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I am performing an email merge letter. I do not want to send out all of the records at once, so I am using the Custom Option on the Complete Merge step. I just have one question. If I have 200 records with names and email addresses, what determines the order of the records as in what dictates which record is number 1 or number 7 or number 8 or number 200?

When I attempted to send first the records 1-60, then 61-120, I got a bunch of duplicates. I also got a few records that did not belong to the category I used as a filter, but that's a separate problem.

 

[Peter Jamieson]

I don't know what sequence Word uses - by default it seems to me to be
an internal sequence, perhaps to do with the sequence records were added.

Perhaps you know all this already:

If you go into Filter Recipients->Options, then next to "List Mail merge
Recipients By" select "Complete Record", you should be able
a. to see what is selected (if you select a category when "List Mail
Merge Recipients By" is set to Categories, then switch to "Complete
Record", you should see the selected records)
b. to specify a particular sequence by clicking on one of the column
headers (FWIW the column names are not populated correctly here but that
is also another matter).

When you specify a range of records to merge, the numbers apply to the
/selected/ records (as you might expect).


Peter Jamieson

http://tips.pjmsn.me.uk