reference list - not a toc

[Cheryl]

I posted this question yesteday and received a response (thanks suzanne).
Unfortunatly, it didn't answer my question so i'll try to be more clear. I
have a table of contents that is working perfectly - i don't need any help
with it. I am using heading styles to create the toc.

In additionto the toc, i want to automatically search the document and have
it make a list of all the jobs that have concrete work. then make a list of
all the jobs that have bridgework, etc. since some of the jobs have both,
they would be listd under each heading. (see example of what I am looking for
below)
thanks for any wisdom you can provide.

my original question below:

I am working on a document that lists the qualifications of a construction
company with descriptions for each job. Each job description lists the types
of work done (concrete, pipe, bridgework, etc.) I have a table of contents,
but I want to insert a table with page numbers based on the types of work.
For example,

Bridgework
sunnyside job - page 17
prairie job - page 42

Concrete
sunnyside job - page 17
moser job - page 23

I want it to be able to update as new jobs are added . . .

Do I want too much or is there a way to do this? I am pretty familiar with
word and table of contents, but can't figure out how to do this.

Thanks for your help.

 

[Suzanne S. Barnhill]

Could you use an index for this?

 

[Bear]

Cheryl:

Have you considered TC fields? They're like index entry fields, but you
insert entries that you want to appear in a TOC. They're in the Help.

Bear

 

[Jay Freedman]

Hi Cheryl,

There is a mechanism, one that's rarely used any more, that will let you get
what you need.

Besides a table of contents built from header styles, you can have
additional tables of contents -- as many as you want -- built from TC
fields. The basic mechanics are covered in one of Suzanne's articles,
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm, in the section on "TOC
entries that don't appear in the document".

The part that will make your tables work -- assuming you need no more than
about 50 tables -- is the "table identifier" mentioned at the end of that
section. Choose a single character to represent each type of work (for
example, B for bridgework, C for concrete work). The Alt+Shift+O dialog
shown in the article allows you to choose only upper case letters, but you
can enter the field code manually or edit a field code after inserting it
from the dialog. The table identifier follows the \f switch in the field
code. Upper and lower case letters are considered the same, but you can also
use single digits or most of the punctuation marks. (What the article and
the Help topics don't say is that if you enter more than one character in
the switch, only the first one counts.)

Insert a separate TC field for each job using each kind of work. For the
examples you gave, you would need four TC fields:

on page 17:
{ TC "sunnyside job" \f B } { TC "sunnyside job" \f C }
on page 23:
{ TC "moser job" \f C }
on page 42:
{ TC "prairie job" \f B }

Then insert one table of contents for each kind of work, using the
corresponding \f switch in its code. Omit any switches that would collect
entries by style or outline level (if you use the Table of Contents dialog,
click Options and uncheck "Styles" and "Outline levels", leaving only "Table
entry fields" checked; if you copy another TOC field, remove any \l, \n, or
\o switches and their values). In your example, the codes could be as simple
as

Bridgework
{ TOC \f B }

Concrete
{ TOC \f C }

One more thing to be aware of: TC fields are automatically formatted as
Hidden text, so you should turn on nonprinting characters with the ¶ button
(or at least go to Tools > Options > View and check "Hidden") while you're
inserting them, lest they suddenly disappear as soon as you type the
characters TC inside the field braces.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Cheryl]

THANK YOU SO MUCH!!!!

I think this is going to work.

Cheryl
who no longer believes she is a Word Expert