Reference pagination in index/glossary (word 2008)

[Valente Silva]

Hello, from Portugal

I am working on a 322 pages document, and growing, using Word 2008 version
12.2.3 (last one).

I am doing an index/glossary and get index pages like 1, 5, 7, 8, 9, 23, 35,
36, 57 when I expected to get 1, 5, 7-9, 23, 35-36, 57

Even when producing the index, Word shows format options and those have the
kind of 7-9 pages layout.

Any idea?

Thanks

Silva.

 

[CyberTaz]

The hyphenation to indicate a range of pages occurs if a Bookmarked passage
extends from at least one page to another & is marked as an index entry. The
3rd option in the Mark Entry dialog box can then be used to designate the
Bookmarked passage. IOW, if you have a word or phrase that simply appears on
multiple consecutive pages the number of each page will be shown
individually, not as a page range.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Hi Valente:

Bob is correct. You need to "Conflate" that index.

To do so, look for each index tag that is giving you multiple page numbers,
and enclose all of the pages in a bookmark.

Then replace the Index tag with one referring to the bookmark.

It may help to consider that the USER of the index does not want a "range of
pages". They want "The main page for each topic".

So I typically do not bother to conflate an index (it takes time and costs a
lot in maintenance, because you have to check and move the bookmarks each
time you change the book).

Instead, I remove all the index tags except the one to the main page.

I deal with the others by adding a subtopic.

Configuring: P 127
The Internet: 131
The Sound card: 27
Screen resolution: 128

It's a much more useable index, and you don't have to bother with bookmarks.

Cheers

Hello, from Portugal

I am working on a 322 pages document, and growing, using Word 2008 version
12.2.3 (last one).

I am doing an index/glossary and get index pages like 1, 5, 7, 8, 9, 23, 35,
36, 57 when I expected to get 1, 5, 7-9, 23, 35-36, 57

Even when producing the index, Word shows format options and those have the
kind of 7-9 pages layout.

Any idea?

Thanks

Silva.

--

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matters unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]