Reformatting cross references

[peter.mac]

I'm looking for a method to globally reformat cross reference numbers
from roman to arabic within a document. I can reformat the actual
reference numbers, but the cross references don't seem to be as easy.

TIA,
Peter

 

[Daiya Mitchell]

Hi Peter,

I'm looking for a method to globally reformat cross reference numbers
from roman to arabic within a document. I can reformat the actual
reference numbers, but the cross references don't seem to be as easy.

I assume these are cross-references to the existing endnotes?
Cross-references are fields. After changing the endnotes, if you Update
Fields, then the cross-references should pick up the new endnote format as
well. (similarly, while endnote numbers update automatically, a
cross-reference to note 7 (which used to be note 6 until you inserted a new
note) will still say 6 until you Update Fields).

To update fields:

Help:
€ To update all fields in a document, click Select All on the Edit menu,
hold down CONTROL and click the selection, and then click Update Field on
the contextual menu.

It's easier to hit F9, but Apple hijacked that for Exposé, so until you have
re-assigned Exposé, F9 won't work.

 

[Bob]

It's easier to hit F9, but Apple hijacked that for Exposé, so until

you have re-assigned Exposé, F9 won't work.

Is there no way I can reassign Word's key binding so that it uses
something other than F9 for Update Field?

 

[Bob]

Go to AppleMenu>System Preferences - Dashboard & Expose, ...

Yep. I knew how to do that. But I use Expose a lot more than I use
Word, so to me F9 is "correct" for Expose and I wanted to make Word use
something else. So option 1 would be the one for me, thanks.

One last question. If I change several of Word's key bindings to my
liking (e.g. I'd like to match other text editors keys for find/replace
operations), is there an easy way to port my selections to another
machine? I have word at home and word at work (and yes, both are paid
for). A cursory hunt didn't turn up an "import customized settings"
option (nor an export) so it seems like I'd have to write down a list
of my changes and perform them on the other machine too. Is here a
better way?

Thanks,
Bob H

 

[Daiya Mitchell]

One last question. If I change several of Word's key bindings to my
liking (e.g. I'd like to match other text editors keys for find/replace
operations), is there an easy way to port my selections to another
machine? I have word at home and word at work (and yes, both are paid
for). A cursory hunt didn't turn up an "import customized settings"
option (nor an export) so it seems like I'd have to write down a list
of my changes and perform them on the other machine too. Is here a
better way?

Keyboard shortcuts are saved in global templates, which you can transfer
from machine to machine. By default, such customizations are saved in the
Normal template, which is the special global template that Word uses to
create the default documents.

One option: You could take your Normal template, rename it, and load it as a
global template in the other machine. But since Normal carries quite a lot
of stuff, that could affect customizations you didn't want changed. You
could use the Organizer to delete the other stuff from the Normal template,
though.

There are other options, for instance, creating a custom global template
just to hold the keyboard shortcuts and moving that around.

How to do those things is nicely explained in this article:
http://word.mvps.org/mac/GlobalTemplate.html

 

[Beth Rosengard]

Hi Bob,

Keyboard shortcuts are stored in the Normal template and there is no way to
transfer them using the Organizer (which allows many other kinds of
customizations to be transferred between documents). But you could copy
your entire Normal template from one machine and replace the Normal on the
other machine. Note that if you do that, any other customizations will also
be replaced but if you want things the same on both your home and work
computers anyway, you won't have any problem with this method.

To test how this will work for you, try this procedure:

1. Make a copy of the Normal template on machine #1 and send it to
yourself. Assuming you're in Word 2004, your Normal template is at this
location (unless you've moved it): Home/Documents/Microsoft User
Data/Normal.

2. Quit out of Word on machine #2!

3. Navigate to Normal on machine #2 and rename it (call it OldNormal).

4. Drag the Normal template from machine #1 into machine #2's MUD
(Microsoft User Data folder).

5. Launch Word.

6. If you like what you see, you can trash OldNormal.

If this work flow makes sense for you, you can use it to transfer the Normal
template between machines whenever you like. From now on, instead of
renaming the receiving machine's Normal (unless you want an archive of it),
you can just drag the newer Normal into the MUD and replace the older one.

CAVEAT: The Normal template tends to corrupt sooner or later. Whenever it
does, you have to replace it with a virgin Normal which means losing all
your keyboard shortcuts. For this reason, we recommend keeping Normal as
clean as possible and using your own Custom templates if you plan to
customize your templates heavily.

You can read much more about these topics at these links:

<http://word.mvps.org/Mac/MacWordNormal.html>
<http://word.mvps.org/mac/BackUpPrefs.html>

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>