Remove specific task from PWA without deleting it.

[Joe]

Is there a way to remove a specific task from PWA that is 100% complete
without removing other task items that are 100% Complete? Or not let a
resource enter hours on a specific task without having to delete it.

What I am trying to do is remove a specific task from an “administrativeâ€
project plan. Since all admin task are 100% complete, I don’t want to use
the Admin utility because it will remove all of the tasks that are complete,
which I don’t want to do.

If case you are wondering why I want to do this:

I have an admin project plan where people track unplanned hours on general
support type task. For example I may have a task called “Development
Support†which would be used when a resource needs to track hours they spent
helping another developer with something unrelated to a task on the plan.
Rather than creating specific task after the fact, we use an admin project
plan to track these types of situations. All of these tasks are set up as
100% complete because we don’t plan for it. (instead, I allocated resources
at 80%, the other 20% is typically used for these admin tasks).

In this case, I have a specific admin task that I don’t want people to track
time too anymore, but I don’t want to delete the task either because I don’t
want to lose the history.

If I can’t remove it from PWA, is there a way to prevent people from
entering time on a completed task on the timesheets?

 

[Stephen Ruggiero]

Though I have not tried this solution on an Administrative project, the new
Timesheet methods introduced with SP1 (AssignmentsGet, AssignmentsSave and
AssignmentsProjectManagerUpdate) allow for specific assignments to be locked
thereby preventing updates from team members. Assignments so locked, are
removed from users' timesheets without removing the data from the database.
Soem programming is involved, but the added control of displayed timesheet
entries is worth it.

 

[mark.everett]

There are a range of possible solutions to this, ranging from really
easy (Tell the users in question to stop charging time against the task
and use the hide task feature and then severly punish people who
continue to charge time) to the very hard (involving saving the project
as an MPP, etc etc). Finally, this morning, I thought of this. I
can't think of any reason why it will not work:

1. If you don't have Generic resources, create some.
2. Open the project in Project Server
3. Open the Assign Resources tool
4. On the task in question, use the replace option to replace the
Enterprise Resources with the Generic Resources. This will maintain
actuals for the Enterprise Resource. It will also take the task off
their timesheet, since they will no longer have an assignment on that
task.
5. Save and republish.

Mark S. Everett
www.quantumpm.com