Removing completed projects from views

[cornasdf]

Hey all,
I am having trouble in that my projects are still showing up on timesheets
and resource assignment views even after completion. I have a project that
is 100% complete as of late Jan 09. I have followed this post:
http://www.projectserverexperts.com/ProjectServerFAQKnowledgeBase/PreventTimeEntry.aspx,
which had me mark all of my resources as proposed and republish to no avail.

Does anybody know a good way to mark projects completed without removing
them from project server entirely?
Using Project Server 2007 with the feb CU.

Thanks
ej

 

[Jonathan Sofer [MVP]]

Are resources reporting time on the timesheets at the project level or task
level?

Also, are you referring to My Timesheets or My Tasks?

Have you validated that the project "% Complete" field is 100% at the
project level?

 

[cornasdf]

Thanks for the reply.

We are reporting at project level.

I am referring to my timesheets. my tasks seems to work ok as I have no
'current' tasks for these projects.


Thanks
ej

 

[Jonathan Sofer [MVP]]

The way My Timesheets works when reporting at the project level is that the
project will always be added as a line item for resources timesheets until
the project is literally marked 100% complete. You need to go into your
project, include the "Show project summary task" line item through
Tools>Options>View

Got to Gantt and include % Complete. Mark all activities 100% complete so
that the project level shows 100%. Re-publish and then this project will no
longer show up for resources.

For the person that is marked as the Project Owner, the project will still
show up as a line item on their timesheet even if the project is marked 100%
complete. You will have to create a dummy user account to set as the owner
for all completed projects if you want to remove this line from the PMs
timesheets.

So this has nothing to do with proposed bookings approach. That approach is
for hiding tasks from My Tasks and when reporting My Timesheets at the task
level.

 

[cornasdf]

For the person that is marked as the Project Owner, the project will still
show up as a line item on their timesheet even if the project is marked 100%
complete. You will have to create a dummy user account to set as the owner
for all completed projects if you want to remove this line from the PMs
timesheets.


That is what I was missing. Thank you so much for your help!

 

[Jonathan Sofer [MVP]]

Great, glad it was helpful.

Jonathan

show up as a line item on their timesheet even if the project is marked
100%
complete. You will have to create a dummy user account to set as the owner
for all completed projects if you want to remove this line from the PMs
timesheets.


That is what I was missing. Thank you so much for your help!

 

[Tao of Project]

Hey all,
I am having trouble in that my projects are still showing up on timesheets
and resource assignment views even after completion.  I have a project that
is 100% complete as of late Jan 09.  I have followed this post:http://www.projectserverexperts.com/ProjectServerFAQKnowledgeBase/Pre...,
which had me mark all of my resources as proposed and republish to no avail.

Does anybody know a good way to mark projects completed without removing
them from project server entirely?
Using Project Server 2007 with the feb CU.

Thanks
ej

Actually, there are 3 ways to do this. 1. change assignment owner, 2.
change booking type. 3. set the publish flag of a task to no in
project pro.

 

[Mike Fisher]

Jonathan,

Even if all project tasks and consequently the entire project are marked as
100% Complete and 100% Work Complete, the top level project line still shows
in the My Timesheets page in Add Lines for resources.

Even if changing tasks to Publish=No and Resources to Proposed, the top
level task shows.

If there a way to completely hide completed projects and the top level
project line from resources whle still having them published?

 

[Mike Fisher]

Anyone else know how to hide the top level project name from the PWA
Timesheet Add Lines dialog box while still having the project published to
PWA?

Marking all tasks/project 100%, publish=No, resources=proposed, etc. does
not hide the top level task from still showing to users.

 

[Gary L. Chefetz]

This is a known deficiency in the system. The only way to remove it is to
delete the project from the published database, but you probably do not want
to do that. So, this must be a training and performance issue.

--
Gary L. Chefetz, MVP, MCT, MCTIP
Business: http://www.msprojectexperts.com
FAQs: http://www.projectserverexperts.com
BLOG: http://www.projectserverhelp.com

 

[Jonathan Sofer [MVP]]

Hi Mike,

The only way I'm aware of being able to remove the top level project name
from the Timesheet Add Lines dialog box is to delete the project from the
Published database. This keeps the project in the Draft DB and is still
accessible via Project Professional but will remove it from PWA, the
Reporting Database and the Data Analysis views.

Jonathan

 

[Mike Fisher]

Thanks again Gary and Jonathan... This helps to know the constraints of MS
Project to work within so we can advise our customers on what their asking
for when they no longer want to see closed projects.