Removing Reviewers

[CSprings]

I have a Word document that all changes have been accepted under track
changes. One would think it would be a clean document. But it has assigned
people who have opened the document at one point or another, a color in track
changes (even though many of these reviewers didn't make any changes at all).
No matter what I seem to do, the document is still carrying all of these
reviewers forward. We use our documents in conjunction with another
software, SEC Publisher, to file with the SEC. This software only recognizes
three reviewers at a time. How can I delete the inactive reviewers from the
pulldown who never made any changes to the document to begin with? I tried
the "Remove personal information from file properties on save" from another
post and that didn't work. It just took out the reviewer's name from the
actual changes made in the document. I need to be able to go back and see
what changes where made and who made them. I just don't need to show these
numerous "inactive" people as being reviewers. Please advise. Thank you!

 

[Cindy M.]

Hi =?Utf-8?B?Q1NwcmluZ3M=?=,

I have a Word document that all changes have been accepted under track
changes. One would think it would be a clean document. But it has assigned
people who have opened the document at one point or another, a color in track
changes (even though many of these reviewers didn't make any changes at all).
No matter what I seem to do, the document is still carrying all of these
reviewers forward. We use our documents in conjunction with another
software, SEC Publisher, to file with the SEC. This software only recognizes
three reviewers at a time. How can I delete the inactive reviewers from the
pulldown who never made any changes to the document to begin with? I tried
the "Remove personal information from file properties on save" from another
post and that didn't work. It just took out the reviewer's name from the
actual changes made in the document. I need to be able to go back and see
what changes where made and who made them. I just don't need to show these
numerous "inactive" people as being reviewers.

Which versions of Word do you have available? If you have 2003 or 2007 you
should be able to save in XML file format then delete the names out of the
document by opening as a plain text file. Just make a note of the names, then
use Find. You should see something like this:

<aml:annotation aml:id="0" aml:author="name of author"
aml:createdate="2006-10-26T09:46:00Z" w:type="Word.Insertion">

You can delete: aml:author="name of author"

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[CSprings]

NO, I have Word 2002.

Hi =?Utf-8?B?Q1NwcmluZ3M=?=,

Which versions of Word do you have available? If you have 2003 or 2007 you
should be able to save in XML file format then delete the names out of the
document by opening as a plain text file. Just make a note of the names, then
use Find. You should see something like this:

<aml:annotation aml:id="0" aml:author="name of author"
aml:createdate="2006-10-26T09:46:00Z" w:type="Word.Insertion">

You can delete: aml:author="name of author"

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)


This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[Cindy M.]

Hi =?Utf-8?B?Q1NwcmluZ3M=?=,

NO, I have Word 2002.

Then the only thing I can think of would be to save the file to round-trip HTML or
RTF format and open that as "plain text", then look for the information. You'll need
to do some testing, though; I can't give you that one.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply in
the newsgroup and not by e-mail