Removing Section Break affects page attributes

[GaiPilz]

I have a letter template that has a section break on page one to allow for a
different header for the follow on page. The page attribute in the second
page header is different to the first page header. If my letter is only one
page long and I delete the section break the page attributes of page 2
override those of page 1 and my page 1 header is in a different position.

 

[DeanH]

What you see is normal practise for Word as it takes the second section
properties and moved them into the "first" when you delete a section break.
The work aorund is to link the subsequent Headers and Footers temporarily
with the first so when the break is deleted the properties are what you want.
But for Letters you should change the Page Setup, Layout for this template
to have a Different First page.
This way you wont need the Section Break as Word will automatically allow
you to have different Headers and Footers.
What you can also do is edit the template as you require, i.e. insert a
manual page break to show the 2nd page, edit the Headers as required, save,
then delete the manual page break so you only show the first page.
When you need to create a letter which is more than one page, the 2nd page
header will appear automatically.
Come back if you need more assistance.
Hope this helps
DeanH

 

[GaiPilz]

Dean
This worked up to a point. My problem is that the first page header (a tif
file of the company logo) is located 0.59 cm from the top of the page and the
second page header (an edited version of the tif file of the company logo) is
located 4.54 cms from the top of the page so that only the thick dividing
line of the logo is in the second page header and aligns with the line in the
first page header! I don't know how to set these two distances without
putting in a section break. I could add blank lines above the tif file to
bring it down the page but it would be hit & miss re alignment and could
easily be corrupted. Do you have any further suggestions?

 

[DeanH]

I am sure you meant 0.54cm not 4.54! ;-)
You still don't need a section break if you have the different first page
attribute for this document.
Is this dividing line in the Header?
Is the line a floating graphic (drawn line) if so the object properties can
be edited to match for both Headers.
If the line is a border of a paragraph (sentence line) then any changes
above this line (such as changing the size of a InLineWithText graphic - your
logo) will alter the postioning of this line. You could tinker with the Space
Before/After settings of the paragraph before the line to match, but I am
sure that a drawn line floating in the Header would be easier to position.
If the logos are floating as well, you can get these to align better between
the Headers.
Hope this helps ;-)
DeanH

 

[Terry Farrell]

As Dean has said, you don't need the section break if you use the 'Different
first page' setting. You don't even need to keep the second page with the
template either because Word will remember the second page settings once the
template has been saved and the second page deleted.

For a great tutorial on how to set up various letter templates, see
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

 

[GaiPilz]

Thanks Dean
I will give this a try. I did really mean 4.54! My first page logo which
includes the thick line is 4.7 cm deep and the second page logo which is only
the line is 0.75 deep. I therefore have to position it lower down the header
to align with the first page header. If I increase the size of the second
page header it increases the width of the line. I arrived at the second page
header by cropping the first page footer to leave only the line. The tiff
files were supplied by the graphic artist and I do not know there properties.
Gai

 

[DeanH]

Thanks Terry for the article, I was trying to find it.
Ciao
DeanH

 

[Suzanne S. Barnhill]

I would imagine that the second-page header is not meant to align with the
first page. It is normal to have a deeper header on the first page of a
letter. I have created letterhead templates for graphic artists who supplied
different art for the first and subsequent pages, and this was the way they
were designed.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org