Reordering Numbered Paragraphs

[Rosemary]

Hi,

I am wondering if there is a "tip" or "technique" I can offer my operators
who say that reordering numbered paragraphs poses a problem: the scenario is
when they are given a hard copy of a document, and that hard copy has edits
which require the reordering of numbered paragraphs.

Once the first paragraph has been moved, all the other paragraphs are, of
course, automatically renumbered. When this happens, the numbers in the
document on the computer no longer match those on the hard copy, making it
more difficult to find and move the rest of the paragraphs.

I was going to suggest moving only the text of the paragraphs, and leaving
the numbers where they are, until all the moves have been made.

I hope I have explained this clearly . . . anyway, are there any "tips" for
doing this?

Thanks,
Rosemary

 

[Suzanne S. Barnhill]

With anything involving numbering (including page numbering), it often helps
to work from the end backward, since anything you do at the beginning of a
document (or numbered list) has repercussions in the text that follows.

 

[Klaus Linke]

Hi Rosemary,

Use "Track Changes"?
If you choose "Original" on the reviewing toolbar, you'll see the original
numbers.
If you choose "Final" (and after you have accepted all changes), you'll see
the new numbers.

Of course I use Suzanne's trick myself, anyway ;-)

Regards,
Klaus