Hi Barbara:
1) Yes.
2) Change to Normal View.
Normal view is unpaginated and presents extra information to make editing
and writing easier.
You are currently in Page Layout view. Pagination is required to generate
page layout view, and consequently, the document will paginate every time
you change anything.
In a normal short document like this, you would not be aware of the
pagination because it happens so quickly. However, the embedded files bulk
up the file size of the document and cause the pagination to take an
annoyingly long time. These are the situations Normal View is designed for.
It is stripped down for power and speed. People who do long documents
(around 1,000 pages...) work in Normal View routinely.
If you do not want to work in Normal View, remove the spreadsheets and
re-insert them as "simply" linked, but NOT embedded. This brings the file
size back down to just the text and produces a dramatic speed improvement.
However, the downside is that you have to remember to send the spreadsheets
whenever you send the document. The easiest way to do that is to create a
folder just for the document and its linked files, and zip the whole folder
whenever you move it.
Word 2000 is probably the most stable and rugged version of Word that has
ever been produced, but it was a bit slow. Word 2002 (Word XP) is a horrid
bug-farm, leave it alone if you can, but it is between two and ten times
faster. However, Word 2003 is the same speed as Word 2000, even more
rugged, and nearly as stable. There's a service release due out for Word
2003 in a couple of months: when we get it, Word 2003 will be the one to go
for.
Similarly, Windows 2000 was a nice solid stable product, but it never
claimed "speed" as a virtue. Windows XP will give you a healthy speed
improvement if you upgrade.
I would also be a bit suspicious that your computer does not have enough
memory if it is bogging down on short Office documents. Lift it to 512 MB
of memory and you will get a dramatic speed improvement. Or you could
simply learn patience... Yeah, I know, silly idea...
Hope this helps
from "Barbara said:
We're using Word 2000 on Windows 2000.
I have a 125-page document that contains about 30 embedded/linked Excel
files. Every third or so command that I give Word causes seems to prompt
Word to repaginate the entire document.
I've never had this problem before--the main difference is that with
this document, I'm using the embedded Excel files. (I've never done this
before in a Word file.) Could these embedded Excel charts be prompting
Word to do the repaginations?
Thanks.
Barbara
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John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
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