Repeated Numbering Formatting

[Phyler]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a list of hundreds of multiple-choice questions that I am editing, each of which has several answers (usually A-E). I want the questions to be numbered sequentially, but I want the choices to remain as A-E. If I select the whole range of questions (including the answers) and format the numbers to be a continuous list, then the answers are also formatted as numbers. However, if I format them back to letters, then each question continues the previous numbering. For example, if question 19 is formatted with answers A-E, then question 20 has F-J and 21 has K-O, etc.

I would love an alternative to manually highlighting each set of 5 possible answers and formatting them back to "Restart Numbering". Is there a way to repeat this? Control-Y does not work, nor does the "Format" function (only seems to work for text, not for numbers).

Suggestions would be greatly appreciated.

 

[CyberTaz]

Your problem is that conceptually you're thinking In terms of a long
singular list of numbered items with separate numbered lists interspersed
within it. That can't be done - at least not without a lot of painstaking
grief, aggravation & VBA, resulting in a high degree of fragility

What you're really dealing with is a single multi-level list - or what is
referred to in Word as an Outline Numbered List. The questions are your
Level 1 items & the answers to each question your Level 2 items.

See Word Help on the topic: Create an outline numbered list

That will provide the basic information. If you need customization beyond
the built-in styles have a look at the following page & follow directions
explicitly - to the letter;

http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Yes: You need an "Outline numbered list" with the Second Level set to
"Restart on Higher".

You create two paragraph styles: You might use the built-in ones, List
Number, and List Number 2.

You set List Number to be level 1 of an Outline Numbered list. And set its
numbering format to "Nothing".

You set List Number 2 to be the second level of the same list. Set its
Numbering style to be A, B, C...", and set it to "Restart on Higher."

The ensure that your answer block begins with a List Number paragraph (which
may be blank). Each time List Number occurs, the following List Number 2
will reset to "A".

Shauna Kelly's site shows most of how to do this:
http://www.shaunakelly.com/word/index.html

And particularly:
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

Hope this helps

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I have a list of hundreds of multiple-choice questions that I am editing, each
of which has several answers (usually A-E). I want the questions to be
numbered sequentially, but I want the choices to remain as A-E. If I select
the whole range of questions (including the answers) and format the numbers to
be a continuous list, then the answers are also formatted as numbers. However,
if I format them back to letters, then each question continues the previous
numbering. For example, if question 19 is formatted with answers A-E, then
question 20 has F-J and 21 has K-O, etc.

I would love an alternative to manually highlighting each set of 5 possible
answers and formatting them back to "Restart Numbering". Is there a way to
repeat this? Control-Y does not work, nor does the "Format" function (only
seems to work for text, not for numbers).

Suggestions would be greatly appreciated.

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]