Repeating text

[parapist]

We are currently using a form that requires us to type client demographic information repeatedly in the same document. Is there a way to type it once and get it to appear in all the other places?

 

[Greg]

Yes there are several methods. Each involves some sort
field that references the original input. These include
REF, DOCPROPTERTY and DOCVARIABLE fields. The input could
be a bookmark or field in your form, a document property,
a userform input, etc. Some methods are far more robust
than others.

Here are few quick examples.

1. Select a bit of your client information then
Insert>Bookmark. Name the Bookmark Test and click Add.
Now move the cursor to where you want to repeat the
information and type "REF Test" without the "" and then
select the entire expression. Press CTRL+F9 to insert the
field code brackets and then press F9 to display the field
result. Copy and paste this field throughout your
document as necessary.

2. Click File>Properties and type "Joe Smith" in the Title
field. Click OK. In your document type "DOCPROPERTY
Title" without the "" and then select the entire
expression. Press CTRL+F9 to insert the field code
brackets and then press F9 to display the field result.
Copy and paste this field throughout your document as
necessary.

See the following for some other methods:

http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

-----Original Message-----
We are currently using a form that requires us to type

client demographic information repeatedly in the same
document. Is there a way to type it once and get it to
appear in all the other places?

 

[Jay Freedman]

For the repetitions, use cross-references (Insert > Cross-reference) to the
form field where the information is first entered. In the Insert >
Cross-reference dialog, you'll find the form fields listed under Bookmarks.
Each form field has a built-in bookmark, whose name you can change in the
form field's Properties dialog.

Also, in the Properties dialog of each form field, check the Calculate on
Exit option so the cross-references will update automatically.

 

[Dragos]

hello,

I checked the Calculate on Exit option so the cross-references will update
automatically but it doesn't work.
After I write the first field I have to do click right on mouse and Update
for all other fields where I would like to have the same text! And it works
just like this....is it normal?

 

[Suzanne S. Barnhill]

Are you using REF fields? You must use REF fields, not additional form
fields.

hello,

I checked the Calculate on Exit option so the cross-references will update
automatically but it doesn't work.
After I write the first field I have to do click right on mouse and Update
for all other fields where I would like to have the same text! And it works
just like this....is it normal?

demographic information repeatedly in the same document. Is there a way to
type it once and get it to appear in all the other places?

 

[Greg]

See:
http://gregmaxey.mvps.org/Repeating_Data.htm