Reporting hours worked

[bushie_40]

Hi,

We are using Server 2003 and have managed time periods and timesheets
setup. When we assign tasks to a user it has a planned # of hours
allocation and users log time against plan.

The problem we are having are the cases where they completed the task
but it took them less time then planned - it will only show partially
completed. We'd like a way to log time but also check off the task as
completed when it is done. Same problem if there is a task that takes
longer than expected, they will hit 100% and not be able to log more
time.

I'm sure there is an option to solve this?

Thanks,

Paul

 

[Jonathan Sofer - MCP]

As part of the team members weekly update process, the team member is to
mark on their timesheet how much work they have done as well as remaining
work. When you schedule 40 hours of work and the resource enters 10 hours
of actual work, remaining work will become 30. If the resource sees that
they are down to 0 remaining work and need more time they simply change that
value to whatever amount of extra hours they expect to need to complete the
task. If they have completed the task and there are still remaining work
hours, the resource should zero out the reaming work and this will mark
their assignment complete. This is part of the team member training to use
this field. It is in the left grid of the timesheet and is available no
matter which of the three time tracking methods is being used.

In this way the team members are informing the PM of the true state of the
project and the tasks.

Realize too that the resource only has control over their assignment and not
the whole task. So if there are two resources on a task with 40 hours each,
one resource can put in 20 hours and zero out remaining work but the other
resource could have put in 10 hours and left 30 hours of remaining work.
This means the task is not marked as complete and has a total of 30 hours
worked and 30 hours remaining work. However, on the first team members
timesheet, the assignment will show as complete and will not show up in the
Current Tasks view anymore.

Hope that helped.

 

[Zafar Rana]

Paul,

There are three methods for reporting progress:

-Percent of work complete: Resources report the percent of work
complete, between 0 and 100%.
-Actual work done and work remaining: Resources report the actual work
done and the work remaining to be done on each task.
-Hours of work done per day or per week: Resources report the hours
worked on each task during each time period.

If you have your project setup with the second or third method then
resources will be able to adjust the remaining work, in case the task
is completed sooner then they will adjust the remaining work to 0 and
if it took them longer to complete the task they can add more hours to
the remaining work field in the timesheet view.

Hope this helps.

Zafar Rana

 

[Jonathan Sofer - MCP]

Hey Zafar,

FYI, Remaining work is also available for updating with the first tracking
method of "Percent of work complete"