Reporting progress in PWA and Pro

[Monika Vaccaro]

Hello,

I have read through many of the email questions and answers (learned a lot)
but not sure my question is addressed there.

I would like to be able to advance hours on a task in MS Project Pro 2003
(server version) as well as allow the assigned resource to do this via PWA.

The reason we are doing this is that we are bringing existing projects into
the enterprise solution. So, we would like to capture tasks that may have
begun in January 2007 but having the task resources report hours via PWA
beginning July 2007.

Example - I have a task with 80 hours (2 weeks duration), start and finish
dates from 7/16/07 to 7/27/07 and 40 of those hours were accomplished prior
to having the resource use PWA. Resource input the 40 hours via PWA,
beginning 7/23/07 through 7/27/07. In Pro, I saw the 40 hours I accepted but
then the remaining 40 hours are now captured under 7/30, effectively changing
my duration to 6 days as opposed to 10 days. I changed the actual work to 80
hours, hoping to see a 100% complete on the task. Not so. I get 60%
complete because of the actual duration of 6 days.

Is there a simple way we can do this that we can explain to our project
managers as they bring in existing (already in progress) projects?

Thank you so much!

 

[PMax]

Monika ,
we not plan work already done. What for you do that? MS Project allow
to track course of works. Start your projects at point of use
Enterprise solution. Plan and track future works.
If you want record your old work, enter it in plan and set 100%. MS
Project self distribute actuals on elapsed time.

Best regards
Max

 

[Monika Vaccaro]

Thank you for your response.

I fully understand that we use project to plan future work, not work already
completed. And I do appreciate the suggestion to use two tasks, one for
previously completed work and one for future planned work.

However, we do have a need to use both PWA and MS Project Professional to
update progress on the same task. I have had very inconsistent results
testing using both to update progress on the same task.

I'm hoping someone can help by letting me know if it is even possible or
other methods that allow the resource to update their progress but also
allows the project manager to update the progress for that task.

Thanks! Monika

 

[PMax]

Monika,
In PWA and Pro all work equally. However, there are some things:
1.When you publish assignments, its fixed in resource task view.
Than, if you change % complete from Pro, resource task view will not
change. Use republish with "Overwrite resource actuals" for that.
However, be careful, if your resource already sent update, republish
will override that update. I.e. accept all updates, than republish.
2.If your task have more than one resource assignment, than setting
100% in Pro will set complete both resources.
Best regards
Max

 

[Monika Vaccaro]

Thank you Max.

I found that republish does work well for advancing progress on a task, with
the "overwrite actual work entered by resources" option. And, thank you for
the additional tips on how this works.

I hadn't thought about a scenario where a resource entered hours which
weren't accepted before I republished. I will add that extra step of
accepting all updates prior to republishing to our growing list of "how-to's".

Again, thanks, Monika