Resource Allocations

[Kirsten]

I have three resources that I need to show that they are only available 10
hours a week for the life of the project. They are also assigned to more
than one task. Where do I depict that information?

Thanks for all your help!

 

[Sean Hanson]

Should be able to use the Resource Usage view and add the column for Max
Units and apply the 10% value. Note, this does not stop overallocation, only
indicates in RED when an overallocation has occurred.

I like splitting the screen in the Gantt view and on the bottom pane
selecting Resource Graph and then right click in grid and select Percent
Allocation. In this view you can adjust the timescale and look at resources
by day, week, month. To see all tasks for a resource, just select the column
header thus highlighting all tasks.
--
Sean Hanson

http://www.randsmanagement.com
Mass Resource Tool for 2007
Project Server 2007 Archive Tool
2007 ULS Log Reporting

 

[Kirsten]

Does this method work even though I don't have a percentage; I have actual
time available. Each resource only has 10 hours a week of time available for
this project.

 

[JulieS]

Hi Kirsten,

If your resources are only available a set 10 hours per week (2
hours per day) then one option is to edit the resource's calendar to
only allow 2 hours per day working time. You'd make the edit
through Tools > Change Working time, and select the resource's
calendar.

Sean makes another suggestion of setting the max. units for the
resource to a low value (25%). Assigning resources at less than
100% indicates at what rate a resource converts task duration to
work based upon the formula:

Work = Duration * Assignment Units

So a resource assigned to a 1 day (8 hour) duration task will
generate 2 hours of effort across that 1 day at a rate of 15 minutes
for every 1 hour.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project

 

[Steve House [MVP]]

I'm a bit uncomfortable with the approach you suggest. I may only have
someone 10 hours per week, or 25% of their workweek if we normally work 40
hours, but for the time that I DO have them I have their undivided
attention. If I assign them an hour of work I expect them to give 100% of
their attention to that task and get it done in one hour's time. An
allocation of 25% means it will take them 4 hours of time to do 1 man-hour's
worth of work. I want them to do it 1 hour. That means the situation
Kirsten is describing is not someone giving me 25% of a 40 hour work week,
it's someone giving me 100% of their time for a 10 hour workweek. IMHO, the
best way to handle that is through a resource calendar that says as far as
the project is concerned they only work 10 hours per week and their maximum
allocation is 100%.

 

[vanita]

Hi Kirsten

Going ahead with Steve's suggestion, I would like to add that after creating
a resource calendar with 10 hrs working in a week, you could assign units in
numbers like a resource unit as 1 instead of 100%. My experience says when we
are working with human resources, numbers relate better. For this you could
go to Tools > options > scehdule > show assignment units as a (decimal
instead of percentage).

But this suggestion is optional.
I hope you are able to resolve the problem.

Vanita