resource on 12 hour calendar only shows 8 hours work

[Bawbee]

I have created 2 resources for 12 hours per day working but they only show 8
hours for costs. The resources have been assigned a calendar with a work-time
of 0800-2000 and 7 days per week. The relevant tasks have also been assigned
the same calendar. How can/do I show these resources working 12 hours per day?

Any assistance appreciated.

 

[ProjmanZA]

I have created 2 resources for 12 hours per day working but they only show 8
hours for costs. The resources have been assigned a calendar with a work-time
of 0800-2000 and 7 days per week. The relevant  tasks have also been assigned
the same calendar. How can/do I show these resources working 12 hours perday?

Any assistance appreciated.

Hi ,

It seem like your Project Calendar is somehow overwriting your
resource calendars ..... Dont know why though... Dale ??? John ??
Julie ??

 

[JulieS]

Hello Bawbee,

If you look at the Task Usage view, do you see 8 hours or 12 hours of
work? You haven't assigned a task calendar to the task have you?
Double click on the task to view the task information dialog box,
click the advanced tab. Under Calendars ensure it is set to "none".

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Bawbee]

Hi Julie,

In Task Usage View it shows 8 hours per day.

I did as you suggested with the task calendar (I had it set to the same as
the resource) and set it to 'None'. This made no difference, the Task Usage
still shows 8 hours per day.

Bawbee

 

[Bawbee]

Julie,

I did manage to work-around this by manually entering the requirements in
the Resource Usage view. The thing is, 'most' of the usage fields were
already set to 12. (?)

Bawbee

 

[JulieS]

Hello Bawbee,

I'm glad you found a method to solve your problem although it still
doesn't make a great deal of sense to me. My understanding was you
had changed a resource's calendar to allow 12 hour work days.

Did you have the resource assigned at 100% to the task? Are the tasks
of short duration - 1 day or less? If the task's duration is one day
and you assign a resource to the task -- even though the resource
calendar *allows* 12 hours per day you will only see 8 hours of work
assuming setting for hours per day is equal to 8.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional information
about Microsoft Project

 

[Bawbee]

Julie,

My 'solution' still does not help; it increases the duration by days.

What I have is a task of 5 days duration with a resource that has a working
day between 08:00 - 20:00. The predecessor has a resource with 8 hours/day
(08:00-12:00 + 13:00-17:00). When the predecessor finishes at 17:00, the next
task wants to start @ 17:00, but I can constrain this to start the next day.
What is happening now, when I enter the 12 hours/day in Task Usage, is that
the task duration increases from 5 to 7.5. If I over-type the duration back
to 5 the manhours on the table change back. Sometimes, I'm not sure how, the
resource units increase to as much as 300% when I am only requesting 100%.

As there must be a setting to allow this somewhere but I am missing this
knowledge, I am scratching my head.

Bawbee

 

[JulieS]

Hi Bawbee,

My comments are inline in your last post:

Julie,

My 'solution' still does not help; it increases the duration by
days.

[Julie] Thanks. Let's start back at the beginning -- what version of
Project and what service pack are you using?

What I have is a task of 5 days duration with a resource that has a
working
day between 08:00 - 20:00.

[Julie] Okay, let's check a few things. First: I assume you have a
definition of "day" set to 8 hours, and a definition of "week" set to
40 hours. Please check Tools > Options, Calendar tab.

When you enter a task with 5 days duration, with no resources assigned
and a "standard" calendar of 08:00 - 12:00 and 13:00 - 17:00) Project
will schedule the task for 40 hours. If the task begins on Monday at
08:00 it should end Friday at 17:00. If you assign a resource at 100%
to the task who has a modified working calendar allowing 12 hours per
day (08:00 - 20:00 with no lunch??) the resource can perform the 40
hours of work starting at 08:00 on Monday and end Thursday at 12:00
pm. The task duration still shows 5 days because the definition of a
day is still 8 hours.

The predecessor has a resource with 8 hours/day

(08:00-12:00 + 13:00-17:00). When the predecessor finishes at 17:00,
the next
task wants to start @ 17:00, but I can constrain this to start the
next day.
What is happening now, when I enter the 12 hours/day in Task Usage,
is that
the task duration increases from 5 to 7.5. If I over-type the
duration back
to 5 the manhours on the table change back. Sometimes, I'm not sure
how, the
resource units increase to as much as 300% when I am only requesting
100%.

[Julie] Double check the resource's calendar are *all* working days
set to 08:00 - 20:00? What task type is the task in question? When
you enter the 12/day are you entering it in the Task Usage view on the
assignment row once the resource is assigned?

 

[Bawbee]

Hi Julie,

I am using MS Project 2007 (12.0.4518.1014) - XP Pro SP2

The Calendar is set as you state - 08:00-17:00, 8/day, 40/week, 20 days.

The resource calendar is set to 12 hour working (08:00-20:00), 7 days per
week.

The resource is a 'Work' type and the hours are being input in the Task
Usage view - it makes no difference if they are input in the Gantt view.

Having been thinking about it over the weekend (I know, I know, I'm sad),
the only way to 'cheat' this would be to use the standar calendar and set the
12-hour resources to 150%, unless you can advise me better.

Thanks,
Bawbee

Hi Bawbee,

My comments are inline in your last post:

Julie,

My 'solution' still does not help; it increases the duration by
days.

[Julie] Thanks. Let's start back at the beginning -- what version of
Project and what service pack are you using?

What I have is a task of 5 days duration with a resource that has a
working
day between 08:00 - 20:00.

[Julie] Okay, let's check a few things. First: I assume you have a
definition of "day" set to 8 hours, and a definition of "week" set to
40 hours. Please check Tools > Options, Calendar tab.

When you enter a task with 5 days duration, with no resources assigned
and a "standard" calendar of 08:00 - 12:00 and 13:00 - 17:00) Project
will schedule the task for 40 hours. If the task begins on Monday at
08:00 it should end Friday at 17:00. If you assign a resource at 100%
to the task who has a modified working calendar allowing 12 hours per
day (08:00 - 20:00 with no lunch??) the resource can perform the 40
hours of work starting at 08:00 on Monday and end Thursday at 12:00
pm. The task duration still shows 5 days because the definition of a
day is still 8 hours.

The predecessor has a resource with 8 hours/day

(08:00-12:00 + 13:00-17:00). When the predecessor finishes at 17:00,
the next
task wants to start @ 17:00, but I can constrain this to start the
next day.
What is happening now, when I enter the 12 hours/day in Task Usage,
is that
the task duration increases from 5 to 7.5. If I over-type the
duration back
to 5 the manhours on the table change back. Sometimes, I'm not sure
how, the
resource units increase to as much as 300% when I am only requesting
100%.

[Julie] Double check the resource's calendar are *all* working days
set to 08:00 - 20:00? What task type is the task in question? When
you enter the 12/day are you entering it in the Task Usage view on the
assignment row once the resource is assigned?

As there must be a setting to allow this somewhere but I am missing
this
knowledge, I am scratching my head.

Bawbee

 

[JulieS]

Hi Bawbee,

The first thing to do is to make sure you have Service Pack 1
installed to Project 2007.

If the calendars are set as you say, assigning the 12 hours per day
work resource should schedule 12 hours assuming the task begins at the
start of the working day. This should work in the Gantt chart or any
other view.

If you'd care to, zip the file and send it to me by email. I'll take
a look when I have a chance to see if I can determine what is causing
the odd behavior. My email is prjng [at] maine [dot] rr [dot] com.
Remove the spaces and replace the values in the [ ] with their
equivalents.

Julie

Hi Julie,

I am using MS Project 2007 (12.0.4518.1014) - XP Pro SP2

The Calendar is set as you state - 08:00-17:00, 8/day, 40/week, 20
days.

The resource calendar is set to 12 hour working (08:00-20:00), 7
days per
week.

The resource is a 'Work' type and the hours are being input in the
Task
Usage view - it makes no difference if they are input in the Gantt
view.

Having been thinking about it over the weekend (I know, I know, I'm
sad),
the only way to 'cheat' this would be to use the standar calendar
and set the
12-hour resources to 150%, unless you can advise me better.

Thanks,
Bawbee

Hi Bawbee,

My comments are inline in your last post:

Julie,

My 'solution' still does not help; it increases the duration by
days.

[Julie] Thanks. Let's start back at the beginning -- what version
of
Project and what service pack are you using?

What I have is a task of 5 days duration with a resource that has
a
working
day between 08:00 - 20:00.

[Julie] Okay, let's check a few things. First: I assume you have
a
definition of "day" set to 8 hours, and a definition of "week" set
to
40 hours. Please check Tools > Options, Calendar tab.

When you enter a task with 5 days duration, with no resources
assigned
and a "standard" calendar of 08:00 - 12:00 and 13:00 - 17:00)
Project
will schedule the task for 40 hours. If the task begins on Monday
at
08:00 it should end Friday at 17:00. If you assign a resource at
100%
to the task who has a modified working calendar allowing 12 hours
per
day (08:00 - 20:00 with no lunch??) the resource can perform the 40
hours of work starting at 08:00 on Monday and end Thursday at 12:00
pm. The task duration still shows 5 days because the definition of
a
day is still 8 hours.

The predecessor has a resource with 8 hours/day

(08:00-12:00 + 13:00-17:00). When the predecessor finishes at
17:00,
the next
task wants to start @ 17:00, but I can constrain this to start
the
next day.
What is happening now, when I enter the 12 hours/day in Task
Usage,
is that
the task duration increases from 5 to 7.5. If I over-type the
duration back
to 5 the manhours on the table change back. Sometimes, I'm not
sure
how, the
resource units increase to as much as 300% when I am only
requesting
100%.

[Julie] Double check the resource's calendar are *all* working
days
set to 08:00 - 20:00? What task type is the task in question?
When
you enter the 12/day are you entering it in the Task Usage view on
the
assignment row once the resource is assigned?

As there must be a setting to allow this somewhere but I am
missing
this
knowledge, I am scratching my head.

Bawbee


:

Hello Bawbee,

I'm glad you found a method to solve your problem although it
still
doesn't make a great deal of sense to me. My understanding was
you
had changed a resource's calendar to allow 12 hour work days.

Did you have the resource assigned at 100% to the task? Are the
tasks
of short duration - 1 day or less? If the task's duration is
one
day
and you assign a resource to the task -- even though the
resource
calendar *allows* 12 hours per day you will only see 8 hours of
work
assuming setting for hours per day is equal to 8.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information
about Microsoft Project

Julie,

I did manage to work-around this by manually entering the
requirements in
the Resource Usage view. The thing is, 'most' of the usage
fields
were
already set to 12. (?)

Bawbee


:

Hi Julie,

In Task Usage View it shows 8 hours per day.

I did as you suggested with the task calendar (I had it set
to
the
same as
the resource) and set it to 'None'. This made no difference,
the
Task Usage
still shows 8 hours per day.

Bawbee


:

Hello Bawbee,

If you look at the Task Usage view, do you see 8 hours or
12
hours of
work? You haven't assigned a task calendar to the task
have
you?
Double click on the task to view the task information
dialog
box,
click the advanced tab. Under Calendars ensure it is set
to
"none".

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information
about Microsoft Project

message
I have created 2 resources for 12 hours per day working
but
they
only
show 8
hours for costs. The resources have been assigned a
calendar
with a
work-time
of 0800-2000 and 7 days per week. The relevant tasks
have
also
been
assigned
the same calendar. How can/do I show these resources
working
12
hours per day?

Any assistance appreciated.

 

[Steve House]

Remember Project ALWAYS uses minutes for duration - the units "days" etc are
there as a convenience only. IF you choose to work with days as the
duration unit, the durations are being converted from days to minutes for
storage and calculation and back again for display. Your conversion setting
in the calendar options is "1 Day" = "8 hours" (or 480 minutes). With a
resource working from 0800-2000 each day, imagine you assign him to a task
that starts Monday 0800 and ends Tuesday at 2000. You're thinking that is a
2 day task because it takes place on Monday and Tuesday but it's really not.
Mon 0800 to Mon 2000 plus Tue 0800 to Tue 2000 is a total of 24 working time
hours (disregarding lunches, which really should be taken into account but
that's another issue). Each increment of 8 working time hours equals 1
standard day according to your conversion settings. That task's duration is
24 / 8 = 3 "standard days" so that's the real duration and that's what the
duration field for that task will show.

You have to start thinking in terms of duration as measuring hours of
working time and not normal everyday use calendar units like days, weeks, or
months.

Your problem task of 5 days duration spans the length of time that
encompasses 40 hours of working time. Assume it starts Monday at 0800 and
your assignment level is 100%. If you assign it to a resource who works an
8 hour workday, those 40 hours are burned up on Friday at 1700. If you
assign it to a resource who works 12 hours per day, the 40 hours are worked
and the task will end on Thursday at 12 noon. But in both cases, the
duration of the task is 5 days - the fact that it spans different elapsed
times during the week is irrelevant to the duration number.

HTH
--
Steve House [Project MVP]
MS Project Trainer & Consultant
Visit http://project.mvps.org/faqs.htm for the FAQs

Hi Julie,

I am using MS Project 2007 (12.0.4518.1014) - XP Pro SP2

The Calendar is set as you state - 08:00-17:00, 8/day, 40/week, 20 days.

The resource calendar is set to 12 hour working (08:00-20:00), 7 days per
week.

The resource is a 'Work' type and the hours are being input in the Task
Usage view - it makes no difference if they are input in the Gantt view.

Having been thinking about it over the weekend (I know, I know, I'm sad),
the only way to 'cheat' this would be to use the standar calendar and set
the
12-hour resources to 150%, unless you can advise me better.

Thanks,
Bawbee

Hi Bawbee,

My comments are inline in your last post:

Julie,

My 'solution' still does not help; it increases the duration by
days.

[Julie] Thanks. Let's start back at the beginning -- what version of
Project and what service pack are you using?

What I have is a task of 5 days duration with a resource that has a
working
day between 08:00 - 20:00.

[Julie] Okay, let's check a few things. First: I assume you have a
definition of "day" set to 8 hours, and a definition of "week" set to
40 hours. Please check Tools > Options, Calendar tab.

When you enter a task with 5 days duration, with no resources assigned
and a "standard" calendar of 08:00 - 12:00 and 13:00 - 17:00) Project
will schedule the task for 40 hours. If the task begins on Monday at
08:00 it should end Friday at 17:00. If you assign a resource at 100%
to the task who has a modified working calendar allowing 12 hours per
day (08:00 - 20:00 with no lunch??) the resource can perform the 40
hours of work starting at 08:00 on Monday and end Thursday at 12:00
pm. The task duration still shows 5 days because the definition of a
day is still 8 hours.

The predecessor has a resource with 8 hours/day

(08:00-12:00 + 13:00-17:00). When the predecessor finishes at 17:00,
the next
task wants to start @ 17:00, but I can constrain this to start the
next day.
What is happening now, when I enter the 12 hours/day in Task Usage,
is that
the task duration increases from 5 to 7.5. If I over-type the
duration back
to 5 the manhours on the table change back. Sometimes, I'm not sure
how, the
resource units increase to as much as 300% when I am only requesting
100%.

[Julie] Double check the resource's calendar are *all* working days
set to 08:00 - 20:00? What task type is the task in question? When
you enter the 12/day are you entering it in the Task Usage view on the
assignment row once the resource is assigned?

As there must be a setting to allow this somewhere but I am missing
this
knowledge, I am scratching my head.

Bawbee


:

Hello Bawbee,

I'm glad you found a method to solve your problem although it still
doesn't make a great deal of sense to me. My understanding was you
had changed a resource's calendar to allow 12 hour work days.

Did you have the resource assigned at 100% to the task? Are the
tasks
of short duration - 1 day or less? If the task's duration is one
day
and you assign a resource to the task -- even though the resource
calendar *allows* 12 hours per day you will only see 8 hours of
work
assuming setting for hours per day is equal to 8.

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information
about Microsoft Project

Julie,

I did manage to work-around this by manually entering the
requirements in
the Resource Usage view. The thing is, 'most' of the usage fields
were
already set to 12. (?)

Bawbee


:

Hi Julie,

In Task Usage View it shows 8 hours per day.

I did as you suggested with the task calendar (I had it set to
the
same as
the resource) and set it to 'None'. This made no difference, the
Task Usage
still shows 8 hours per day.

Bawbee


:

Hello Bawbee,

If you look at the Task Usage view, do you see 8 hours or 12
hours of
work? You haven't assigned a task calendar to the task have
you?
Double click on the task to view the task information dialog
box,
click the advanced tab. Under Calendars ensure it is set to
"none".

I hope this helps. Let us know how you get along.

Julie
Project MVP

Visit http://project.mvps.org/ for the FAQs and additional
information
about Microsoft Project

I have created 2 resources for 12 hours per day working but
they
only
show 8
hours for costs. The resources have been assigned a calendar
with a
work-time
of 0800-2000 and 7 days per week. The relevant tasks have
also
been
assigned
the same calendar. How can/do I show these resources working
12
hours per day?

Any assistance appreciated.