Resources availability for a specific project

[Pearl]

Hello,

We have Project Server 2003.
I have a resource that works at 2 different projects (gantts).
For the first project he is available from March, 1st. and for the second
project he is available from May, 1st.
How should I update his availabiltiy per project ?

I have the same question when the resource should work on 2 projects at the
same time with 50% for each one.

Thanks

Pearl

 

[Dale Howard [MVP]]

Pearl --

Project Managers cannot update availability for enterprise resources, so
that is out of the question for either project. Instead, in your first
scenario, I would assign the resource to only those tasks between March 1st
and April 30th in the first project. And I would assign the resource to
only those tasks that start May 1st or later. In your second scenario, I
would open each project and assign the resource to work no more than 50%
Units on each task assignment. Hope this helps.

 

[Pearl]

Hello Dale,

Thank you for the answer but its not good for me because:
1. Tasks can move because links/leveling ect. so I'll have to check all the
time if the resource still between the rellevant dates.
2. I did what you wrote but at the leveling, sometimes I got 2 tasks at the
same dates at the same gantt. together is was 100% assignment.

About the permissions, I have admin permission so changing the availability
is not a problem.
The problem is that I can't do it for each project separately. So, if I
understand,
this isn't a real multiprojects system. am I right ?

Thanks

Pearl

 

[Dale Howard [MVP]]

Pearl --

Project Server 2007 is a real multi-project system, but not the way you want
it to be. You cannot set resource availablity by project. The best a PM
can do is to temporarily set the Max. Units value for the resources in an
enterprise project and then make resource assignments based on those Max.
Units values. However, when the PM closes the project and then later
reopens it again, the Max. Units values revert back to those specified in
the Enterprise Resource Pool.

Regarding your two responses, each project manager must be constantly
involved in managing and monitoring his/her projects. Project Server 2007
is a project management tool designed to assist each PM in managing his/her
projects; it is not an automated tool that can replace the project manager
or make project management decisions in the absence of the project manager.
Hope this helps.

 

[Gary L. Chefetz]

Pearl

To add to what Dale has told you, you can also use resource plans to
calculate resource usage in the steady way that you want, but your project
managers still need to manage the tasks in the project so that their
resource usage doesn't exceed the amount allocated. I don't know of any
system that includes a real scheduling engine, that does exactly what you're
asking for.

--
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Gary L. Chefetz, MVP
MSProjectExperts
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