Resources not in Project added to WSS Site (manage users)

[Eleanor]

There must be a setting I've missed or a design issue. This is a system I
did not implement, so I could use some direction as to what needs to be
changed to make this NOT happen.

The problem: Project Server creates the WSS site; however, instead of just
adding the users that are listed as resources within the project, 100 + users
are aded to the newly created WSS site. Where are these users coming from,
as I do want the ability to limit only those resources (users) that are
actually part of the project?

I understand that when a site is manually create, one is ask if one wants to
"inherit" the permissions from the master site; however, I do not, as of yet,
understand where the "automation" part happens with a site being created by
Project Server.

Any insight would be greatly appreciate.

Thanks!
-Eleanor

 

[Dale Howard [MVP]]

Eleanor --

By chance, is the system adding members of the Executives and Administrators
groups in PWA, along with any members of the Project Managers group who have
permission to see the projects?

 

[Eleanor]

As an administrator, yes I am being added to sites. I have not, as of yet,
been able to assess where the users are coming from yet. I can, however,
track this down if you think it would be beneficial.

-Eleanor, MCSE/MCT

 

[Dale Howard [MVP]]

Eleanor --

You didn't answer my question in the last post. If you check the list of
users on the site against the PWA Groups I mentioned, I believe you will
find that this is the source of users, along with those who are members of
the project team and have at least one assignment in the project. Let us
know.

 

[Eleanor]

I created a brand new project and then looked at the uses that were
automatically added to the site. The common thread appears to be that the
users are team members, a customized category called ITD Team Members. There
were, however, other users that were not in the Team Member category, such as
an Executive, PM, and Resource Manger. Since I did not add any resources to
the project schedule, additional users, of course, where not added.

I hope I've answered your question. If not, I would be happy to clarify.

Thanks!
-Eleanor

 

[Dale Howard [MVP]]

Eleanor --

By chance, does the ITD Team Members category give permissions to view
Risks, Issues, and Documents for all projects? If so, that would explain
why those resources are added to the site automatically. Based on what you
stated, it sounds like the other Groups are also given permissions to see
Risks, Issues, and Documents for all projects. Hope this helps.