Resources Overallocated with .08 hours/day!

[Brian McCune]

I posted a similar question earlier today, but feel that I have to clarify.

Why are my resources showing as overallocated when they are only set to work for 7.2 hours/day. Their typical work day is 8 hours (as is set in the calendar). Sometimes they show as overallocated when they only have 1 hour of work per day!

Sometimes when I remove some hours, and then re-assign them it fixes things, and the overallocation is gone, but I shouldn't have to do this!

This is sure to be a management question when I present the plan to the "higher-ups"!

-Brian

 

[Jan De Messemaeker]

Hi Brian,

A resource is overallocated as soon as she is supposed to work for over 100%
during at least one minute in the plan.
So a resource can be overallocated when only asked to perform 1.01 minute in
a day, or for that matter, in a month.
I would suggest you either look carefully at all times of day (see Steve's
post on how to show timeof day), and resource allocation %, or stop worrying
about the red coloring.

I still advise you to read the faq (see my post in the other thread)

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

I posted a similar question earlier today, but feel that I have to clarify.

Why are my resources showing as overallocated when they are only set to

work for 7.2 hours/day. Their typical work day is 8 hours (as is set in the
calendar). Sometimes they show as overallocated when they only have 1 hour
of work per day!

Sometimes when I remove some hours, and then re-assign them it fixes

things, and the overallocation is gone, but I shouldn't have to do this!

 

[Bmack]

"...... or stop worrying about the red coloring."

How can you not worry about the red coloring if your
Client notices that you don't have enough resources on the
project? That is usually obvious when that "red coloring"
shows up. Having the resources overallocated is a sign
that someone is trying to satisfy the requirement without
the proper number of resources to do the job. Will usually
impact quality and is high risk. If it is on a critical
part of the product it could spell trouble. Bmack....

 

[Jan De Messemaeker]

Well, it's either or.
If your customer isn't willing to believe that this red coloring only means
the resource is overallocated at least one minute in the project, if he
wants to interpret the coloring of your software his own way, not hindered
by any factual knowledge, then it is your task to make it disappear.
Try resource leveling on a minute by minute granularity.
HTH

 

[Guest]

How many total hours do you have allocated to that
resource per week? I hesitated to respond to this because
I vaguely remeber the nightmare this gave me. It seemed
as if MS Project 2002 had a bug in this area. I remember
going to resource usage (or allocation) and manually
deleting the areas that were red. Add another resource if
everyone else is overloaded. Also check to see if the
resource is assigned 100% to your project.

-----Original Message-----
I posted a similar question earlier today, but feel that I have to clarify.

Why are my resources showing as overallocated when they

are only set to work for 7.2 hours/day. Their typical
work day is 8 hours (as is set in the calendar).
Sometimes they show as overallocated when they only have 1
hour of work per day!

Sometimes when I remove some hours, and then re-assign

them it fixes things, and the overallocation is gone, but
I shouldn't have to do this!

 

[Mike Glen]

Hi Brian,

Why not send a wish directly to Microsoft ?


Mike Glen
Project MVP

 

[Mike Glen]

Not at all, Brian! Microsoft is always very willing to listen to
constructive feedback I think the email address for wishes is
(e-mail address removed) And you could try this URL:

http://office.microsoft.com/assistance/

and look for the "Give us feedback" link


Mike Glen
Project MVP