Resources Showing Overallocated for work already complete!

[Brian McCune]

We have a project that has a start date of June 1st, 2004.

There was a great deal of work that was completed from May 25th - June 6th. When I view my resources in the GANTT chart, they all show as overallocated for these weeks. All of these tasks (from May 25th - June 6th) are 100% complete.

Is there a way to depict historical data without piling up all of the work on the front end of the project?

-Brian

 

[Jan De Messemaeker]

Hi Brian,

A Gantt chart does not depict resources, so I can't follow you there.
Have you set the work in the past as Actual Work ?
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

We have a project that has a start date of June 1st, 2004.

There was a great deal of work that was completed from May 25th - June

6th. When I view my resources in the GANTT chart, they all show as
overallocated for these weeks. All of these tasks (from May 25th - June
6th) are 100% complete.

Is there a way to depict historical data without piling up all of the work

on the front end of the project?

 

[Brian McCune]

Jan,

The work in the "past" is actually lots of work that was completed at the beginning of the project. Let me explain further, and maybe you can give me some more insight.

We have a resource - Sue. Sue estimates that she will need 40 hours per week to complete her tasks and remain on schedule. We start the project on June 1st. Sue completes 150 hours of work within the 1st 2 weeks, and so it appears as though she was overallocated by 70 hours (150 hours minus (-) 80 hours of allocated work).

So, my question becomes, how do I account for that 80 hours of work that Sue did within the first 2 weeks that was not initially accounted for (she completed it prior to June 1st)?

Thanks in advance for your help!!

-Brian

 

[Jan De Messemaeker]

Hi Brian

Give in the work before June as Actual Work, not as Work (that was my point,
maybe you didn't notice) even if necessary 150 hours on May 31, and Sue will
not appear as overallocated on resource lists (only for that day of course).

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

Jan,

The work in the "past" is actually lots of work that was completed at the

beginning of the project. Let me explain further, and maybe you can give me
some more insight.

We have a resource - Sue. Sue estimates that she will need 40 hours per

week to complete her tasks and remain on schedule. We start the project on
June 1st. Sue completes 150 hours of work within the 1st 2 weeks, and so it
appears as though she was overallocated by 70 hours (150 hours minus (-) 80
hours of allocated work).

So, my question becomes, how do I account for that 80 hours of work that

Sue did within the first 2 weeks that was not initially accounted for (she
completed it prior to June 1st)?

 

[Jan De Messemaeker]

Hi Brian,

Quote:
" it pushes my project start date to that date "
Not in my edition of the software. It may give a warning but it does not
change the project start date as shown in Project, Project information.

If you do not want to show the Actual work you give in for the resource why
do you enter it at all?
If this is just for cost reasons define a duplicate resource, allocate this
front end work to those and do not show them to the CEO )

OBTW, there are CEOs that are smart enough to understand the situation - I
would give it a try.
HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620

Jan,

I appreciate your patient response, but your advice is not yielding the

result that I desire. If I show work completed on May 28th, it pushes my
project start date to that date and still marks the resource as
overallocated. When the CFO of teh company goes to view the resource
reports it is showing all resources as frontloaded with overallocation
before the effective start date of the project. Is there a way around this?