Restrict Desktop Alerts When Running Rules - Outlook 2003

[Jen]

I am running Outlook 2003 on Windows XP Pro.

I set up rules to:
- move emails (based on subject text) into a folder
- mark the email as read

The rules have been working fine - everything moves into the specified
folder and is marked as read. However, even though the email has been marked
as read, the desktop alert feature still shows the envelope icon in my
desktop notifications section. The envelope icon will not disappear until I
go in and either mark all as read in the folder or open each email item.

I need to see the desktop alerts for new email arriving in my Inbox (and
other subfolders of my Inbox), but not for any of these emails in question.

Is there any way to change this in 2003? I searched, but I only found posts
for the exact opposite problem in Outlook 2007.

 

[Judy Gleeson \(MVP Outlook\)]

you could turn the default desktop alerts off and then make rules to alert
as required. Tools | Options | Email | advanced Email Options is where the
setting sits.

--
I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

how to post questions: http://support.microsoft.com/?id=555375

 

[Jen]

It’s the envelope icon I need.
I do screen recordings, so I need to shut off my desktop alerts. I do not
record my taskbar.

I hoped to rely on the envelope to inform me of unread items in my Inbox
and/or subfolder. I keep my client email in my Inbox folder, and I need to
know when it arrives – sometimes I receive time-sensitive material. However,
it does really stink when I have to edit that alert out of videos!

I tried to edit my rules to display the envelope icon in the notification
area, but rules will only apply desktop alerts. Is there some script that I
could run that would execute the envelope icon in the notifications area?