Restricting resource assignments based on max availability

[Renee Cormier]

Help! I've searched and searched MS Help and textbooks. I
have a resource that is only 30% available to my project.
I have defined this max availability in the resource
information screen so my expectation was that MS Project
(2002) would not permit me to assign her more than 30% and
if I assigned her 50% the system would calculate the
actual # of hours to be 50% of 30% but it's giving me 4
hours which is 50% of 100%.

Does MSProject do this or is there a work around?
Is the only solution for me to remember that this person
is only available 30% and when I want to assign her 50% to
indicate 15%?

Many thanks in advance!
Renee

 

[Jan De Messemaeker]

Hi Renee,

The best way to avoid systematic overallocation is as follows:

The 30% will be presented by Project as the default when you assign the
resource to the task (be it by entering the name in Resource Names or by
Using the resource Assignment window or by using Task Information) so don't
give in a percentage, Project will take the Max. Units.

Once all assignments are entered, and you want to check, I would go to
Resource Usage View, insert the Assignment Units column, and you will see
immediately the deviations.

HTH

 

[Steve House]

As Jan said, if you don't explicitly specify the percentage, Project will
assign her at the 30% level. The rule is the default assignment percentage
is either 100% or the maximum availability, whichever is less. The
percentages, whether maximum or the percent assigned, ALWAYS refers to the
total workday as defined in the resource's calendar. If she works an 8 hour
day, the max avail of 30% means of that 8 hours you can have her up to an
average of 2.4 hours each day. If you assign her 50%, it means essentially
you've called her boss and got him to agree to let you have her 4 hours a
day for that particular task in order to get it finished on time and avoid
delaying the project. Project red-flags it with an overallocation warning
but doesn't prevent you from doing that because such situations occur all
the time in projects - you can generally have her 30% but the business
priorities of the firm are such as to allow you an exception of 50% for this
task.

 

[Renee Cormier]

Thanks very much Steve

-----Original Message-----
As Jan said, if you don't explicitly specify the percentage, Project will
assign her at the 30% level. The rule is the default assignment percentage
is either 100% or the maximum availability, whichever is less. The
percentages, whether maximum or the percent assigned, ALWAYS refers to the
total workday as defined in the resource's calendar. If she works an 8 hour
day, the max avail of 30% means of that 8 hours you can have her up to an
average of 2.4 hours each day. If you assign her 50%, it means essentially
you've called her boss and got him to agree to let you have her 4 hours a
day for that particular task in order to get it finished on time and avoid
delaying the project. Project red-flags it with an overallocation warning
but doesn't prevent you from doing that because such situations occur all
the time in projects - you can generally have her 30% but the business
priorities of the firm are such as to allow you an exception of 50% for this
task.

--
Steve House [MVP]
MS Project Trainer/Consultant
Visit http://www.mvps.org/project/faqs.htm for the FAQs




.

 

[Renee Cormier]

Thanks very much Jan

-----Original Message-----
Hi Renee,

The best way to avoid systematic overallocation is as follows:

The 30% will be presented by Project as the default when you assign the
resource to the task (be it by entering the name in Resource Names or by
Using the resource Assignment window or by using Task Information) so don't
give in a percentage, Project will take the Max. Units.

Once all assignments are entered, and you want to check, I would go to
Resource Usage View, insert the Assignment Units column, and you will see
immediately the deviations.

HTH

--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
http://users.online.be/prom-ade/index.htm
32-495-300 620
"Renee Cormier" <[email protected]> schreef in bericht


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