Retaining formatting after save

[David]

I am editing a long document for a colleague, about 200 pages containing
many short 'chapters' all starting with a drop cap as the first letter in
each chapter.

I have saved as .doc file and as .dot file, but upon reopening either, all
the drop caps have reverted to the font for the remainder of the paragraph
with a carriage return putting the remainder of the paragraph down one line.

Suggestions please guys and gals, or more usefully, solutions ! !


David

 

[Suzanne S. Barnhill]

Are you viewing this in Normal view? Or are you perhaps opening using the
Recover Text from Any File setting in File Open?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[David]

Thanks for that reply, Suzanne.

No. I'm 'saving as' a .dot file AND as a .doc file in my My Documents folder
AND on a CD Rom (ie four files), and I'm opening straight from any of the
save locations via File> Open.

Here's a bit of one of the chapters:



Acknowledgments
M

y thanks must first go to my late wife Margaret, who sadly died before she
could see the fruits of the wonderful encouragement she gave to me to write
this book, and next to Christine my daughter who got me going with Word
Processing in the first place.





(Actually, the heading, "Acknowledgements" is saved in Arial reg 12 pt and
the main body of the paragraph is saved in TRM 11 pt. Obviously the
formatting has been changed by OE)



The "M" was a drop cap when saved.



Hope this casts a little light on the matter.





David

 

[Suzanne S. Barnhill]

In the File Open dialog, make sure the "Files of type" setting is not
"Recover Text from Any File."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[David]

Hi Suzanne,


Thank you very much for that advice.

The default in 'Files of Type' was set as 'All files *.*' and is now set as
'All Word Documents ...' (followed by a number of file types).

And I've tried it out a few times now and has worked every time so far...

Thanks again


David

 

[Suzanne S. Barnhill]

If the file type was set to "All Files," you shouldn't have been having this
problem, which is specific to "Recover Text from Any File," but I find the
"All Files" setting distracting (unless I'm looking for a non-Word file in a
folder) because it displays all my backup files at the top of the folder.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[David]

Yes, Suzanne, I agree with you about that - but (in my innocence) I thought
that, as I'd saved this file in many formats including, among others, as a
..rtf file, I would need the '*.*' option to see those as well as the '.doc'
and '.dot' files. (There are only a few in that Directory, so it was no
problem looking for any particular file).

I realise now that's not the case, as it's one of the formats included in
the list of Word file types.

Incidentally, I couldn't for the life of me understand exactly why this
should have the effect of losing all my drop caps, but I see that 'Recover,
etc' would (or could) have that effect.

Fingers crossed, its working OK now!

I'll cry for help again if it all goes wrong!


Many thanks


David

 

[David]

Hi, Suzanne,

Forgive me for saying this from my lowly position at the foot of the
messiah, but couldn't you put all your backup files in a separate directory?


Regards

David

 

[Suzanne S. Barnhill]

The backup files created by Word if you have "Always create backup file"
enabled are always saved in the same folder as the document. There is no way
around this. Since they are named "Backup of <filename>.wbk," they tend to
sort to the top.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.