Reuse footnote on multiple pages?

[TechieBird]

Hi all

I'm writing a document where a particular term is used repeatedly, and
requires clarification in a footnote.

I'm familiar with using the NoteRef field to reuse a footnote/endnote number
on a page, but what I'm really trying to do is that *plus* repeat the
footnote on every page where the term appears.

So, say the term I need to explain is "London". The first time I use
"London" on Page 1 I'll create a footnote for it, and then for all other
occurrences of "London" I'll add the NoteRef field linking to that footnote.

Now... is there a way I can paste a field for *all* occurrenaces of "London"
so that the footnote appears on all pages where "London" appears?

Many thanks in advance!

Julia

 

[Stefan Blom]

After you've inserted the NOTEREF field the first time, you could copy it to
the clipboard and then perform the following find & replace operation (press
Ctrl+H to display the dialog box):

"Find what": London

"Replace with": ^&^c

 

[TechieBird]

Thanks Stefan, that's what I'm already doing.

My problem is that this way the footnote only appears at the bottom of the
first page, where I want it to appear on every page where the footnote term
(e.g. "London" from my example) appears.

Thanks in advance.

--
TechieBird
http://bwain-dump.blogspot.com

After you've inserted the NOTEREF field the first time, you could copy it to
the clipboard and then perform the following find & replace operation (press
Ctrl+H to display the dialog box):

"Find what": London

"Replace with": ^&^c

 

[Stefan Blom]

A simple solution is to just insert the footnote repeatedly. You can even
copy the first occurrence of the footnote reference; when pasting, the
actuall footnote will also be duplicated.

--
Stefan Blom
Microsoft Word MVP

Thanks Stefan, that's what I'm already doing.

My problem is that this way the footnote only appears at the bottom of the
first page, where I want it to appear on every page where the footnote
term
(e.g. "London" from my example) appears.

Thanks in advance.

 

[TechieBird]

Thanks Stefan. I feared that might be my only option.

This is a requirements document which is constantly changing and having
content added and removed, so the 'first' instance of a term on a page (or
whether a term appears on a page at all) will be changing all the time, so I
wasn't looking forward to the task of having to shift these around manually
each time I create a new version.

However, I think manually shifting the footnotes or writing some VBA are my
only options at this point - but thanks very much for your help!

Regards

Julia

 

[macropod]

Hi TechieBird,

When you're needing to refer to the same term over and over, perhaps you should think of having a glossary. Footnotes really aren't
meant to be used this way.

 

[Stefan Blom]

Good point.

--
Stefan Blom
Microsoft Word MVP

Hi TechieBird,

When you're needing to refer to the same term over and over, perhaps you
should think of having a glossary. Footnotes really aren't meant to be
used this way.