Reveal Formatting

[Francee]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

In Word 2003, you could turn reveal formatting on so you can see the formatting used in the document - styles, spacing, page breaks etc.

After searching more than once I can't find this option in Word 2008. Can someone please help?

Thanks
Francee

 

[John McGhie]

Hi Francee:

If you are thinking of "Keep track of formatting" you need to turn it on,
first.

The Word Preferences has a search box: search for "format" to find it.

Then you need to turn on "Track Changes" in the document, so the changes to
the formatting are collected.

Then you need to bring up the Reviewing toolbar and choose Preference and
set a mark to distinguish changed formatting: a colour other than red or
blue would be good.

Once you have made these settings, they will stick for that document until
you turn them off.

If you use this mechanism, I recommend that you do not keep it turned on too
long, and avoid it for long and complex documents, because it is likely to
cause document corruption.

There are two other things you might be interested in: the Show/Hide button
(¶), and Draft View. The Show/Hide is on the Standard toolbar and looks
like a backwards P. Click it to see your paragraph marks and spaces.

Draft view is a special view designed to show more information while
creating the document. If you choose it, you will more easily be able to
see page breaks, section breaks etc, and if you expand the Style Area Width
you can see the name of the style applied in the left margin.

Search in Word Preferences for "Style" to see the Style Area Width setting,
which applies only to Draft view.

Hope this helps

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

In Word 2003, you could turn reveal formatting on so you can see the
formatting used in the document - styles, spacing, page breaks etc.

After searching more than once I can't find this option in Word 2008. Can
someone please help?

Thanks
Francee

This email is my business email -- Please do not email me about forum
matters unless you intend to pay!

--

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410
+61 4 1209 1410, mailto:[email protected]

 

[CyberTaz]

Hi Francee;

What you describe sounds more like "Non-Printing Characters" which John
refers to in his reply. They are referred to [IMHO, erroneously] by some as
"formatting marks" but have nothing to do with formatting. In addition to
the ¶ button (Show/Hide non-printing characters) you can use the keystroke
Command+8 to toggle them on/off.

"Reveal Formatting" is a different feature altogether & can be chosen from
the View menu. You can then click text to produce a dialog balloon which
does detail exactly what character & paragraph formatting is applied to the
text you clicked [as opposed to the Task Pane generated in Word 2003]. It
further indicates whether the formatting was applied directly or by the use
of a Style. There is no keystroke assigned to it, but you can assign one
and/or add it to a toolbar as a button.

It's unclear what you're actually looking for because Reveal Formatting does
not indicate anything about spaces & page breaks but non-printing characters
discloses nothing about Styles or other character/paragraph formatting.
That's the case in both the Mac & PC versions.

HTH |:>)
Bob Jones
[MVP] Office:Mac