rolling up several spreadsheets into one

[mmarshall@sagamore]

I have approx 6 spreadsheets I need to merge into one document to receive a
final result. Each spreadsheet will be worked by a different indiviudual.
The spreadsheets are being used to produce auditing scores for several areas
and merged into one final soreadsheet rolling up all of the totals.

I'm unsure at this point what is the best way to go about this. Any
feedback is very appreciative.

Thank you.

 

[Ron Coderre]

Try this:

You might be able to use MS Query to consolidate the Excel ranges from your
multiple wkbks/wkshts. This also works for consolidating data from the
active workbook (Just save it first so Excel can find it):

This example uses 5 named ranges in 5 different workbooks.
(Each range contains 4 columns: Dept, PartNum, Desc, Price)

Assumptions:
The data in each wkbk is structured like a table:
--->Col headings (Dept, PartNum, Desc, Price)
--->Columns are in the same order.

The data in each wkbk must be in named ranges.
--->I used rng1111Data for dept 1111's data, rng2222Data for dept 2222, etc
--->You may use the same range name in different wkbks.

(Note: MS Query may display warnings about it's ability to show the query
....ignore them and proceed.)

Starting with an empty worksheet:
1)Select the cell where you want the consolidated data to start

2)Data>Import External Data>New Database Query

Databases: Excel Files

Browse to one of The files, pick The data range to import.
--->Accept defaults until the next step.

At The last screen select The View data/Edit The Query option.

Click the [SQL] button

Replace the displayed SQL code with an adapted version of this:

SELECT * FROM `C:\Dept1111`.rng1111Data
UNION ALL
SELECT * FROM `C:\Dept2222`.rng2222Data
UNION ALL
SELECT * FROM `C:\Dept3333`.rng3333Data
UNION ALL
SELECT * FROM `C:\Dept4444`.rng4444Data
UNION ALL
SELECT * FROM `C:\Dept5555`.rng5555Data

Return the data to Excel.

Once that is done....to get the latest data just click in the data range
then Data>Refresh Data.
(You can edit the query at any time to add/remove data sources and/or fields.)

Does that help?

***********
Regards,
Ron

XL2002, WinXP-Pro