Rules - Privacy

[cpark]

I have some concerns that e-mail I am sending to Person A is being read by
Person B. Both people are in the same organization (I am with an outside
company.)

I am new to working with rules, but it is my assumption that a rule that
forwards Person A's e-mail to Person B could only be set up by Person A when
he is logged in. Is that correct? (I suppose that, theoretically, B could
go into A's office when he is away from his desk, and set up a rule with A's
knowing it, but that's unlikely in this office structure.) If my assumption
is correct, then could the computer administrator (who is actually not an
employee of the company, but comes in on a contract basis to set up/fix
things, deal with website, etc.) create a rule without A's knowledge that
forwards my e-mail to person B? If that were possible, would A be able to
view the rule (and thus become aware of it) when he is logged in to his
account, or would it be visible only to the administrator?

Thanks for any help you can provide.

 

[F.H. Muffman]

I have some concerns that e-mail I am sending to Person A is being

read by Person B. Both people are in the same organization (I am with
an outside company.)

I am new to working with rules, but it is my assumption that a rule
that forwards Person A's e-mail to Person B could only be set up by
Person A when he is logged in. Is that correct? (I suppose that,
theoretically, B could go into A's office when he is away from his
desk, and set up a rule with A's knowing it, but that's unlikely in
this office structure.) If my assumption is correct, then could the
computer administrator (who is actually not an employee of the
company, but comes in on a contract basis to set up/fix things, deal
with website, etc.) create a rule without A's knowledge that forwards
my e-mail to person B? If that were possible, would A be able to view
the rule (and thus become aware of it) when he is logged in to his
account, or would it be visible only to the administrator?

If a rule exists on a users mailbox, the user can see it.

However, that's not the only way to have mail go to multiple users.

In an Exchange environment, you can set up alternate recipients.
You can give a user permissions to another users mailbox at the Exchange
level.
You could set up a user as a Delegate, tho that would be visible to user A.
User A could have an easily guessable password.

 

[Brian Tillman [MVP - Outlook]]

I have some concerns that e-mail I am sending to Person A is being read by
Person B. Both people are in the same organization (I am with an outside
company.)

I am new to working with rules, but it is my assumption that a rule that
forwards Person A's e-mail to Person B could only be set up by Person A when
he is logged in. Is that correct? (I suppose that, theoretically, B could
go into A's office when he is away from his desk, and set up a rule with A's
knowing it, but that's unlikely in this office structure.) If my assumption
is correct, then could the computer administrator (who is actually not an
employee of the company, but comes in on a contract basis to set up/fix
things, deal with website, etc.) create a rule without A's knowledge that
forwards my e-mail to person B? If that were possible, would A be able to
view the rule (and thus become aware of it) when he is logged in to his
account, or would it be visible only to the administrator?

Whoever runs the server can theoretically see anything that passes through
that server. Theoretically, whoever runs any Internet mail router between you
and the recipient also has that ability. Thus, mail could be routed to Person
B prior to its arrival in Person A's mailbox and Person A would never know it.
Hoewever, Person B could not create a rule in the Outlook of Person B that
Person B couldn't see.