Save Back Up of Emails

[Jess]

How can I save emails to a CD? Or, How do I view the emails again after I
have saved them. I already walked myself through the export wizard steps to
save emails in a PST folder. However, once this is done I can't seem to
figure out how to re-open that PST folder... Help?

 

[Pat Willener]

Export and Backup is *not* the same thing; don't export to a PST file.

If you want to access your backed-up emails from a CD-ROM; that is not
possible. Outlook cannot open PST files that are read-only.

Let us know what you want to achieve, and someone will point you to the
method you could use for that.

 

[Brian Tillman]

How can I save emails to a CD? Or, How do I view the emails again
after I have saved them. I already walked myself through the export
wizard steps to save emails in a PST folder. However, once this is
done I can't seem to figure out how to re-open that PST folder...
Help?

Close Outlook. Burn the existing PST to the CD. All done. If you want to
reference it again, copy it from the CD to your hard drive, remove the
read-only attribute (right-click the file in Windows Explorer, select
properties, and uncheck "Read-only"), start Outlook, then click
File>Open>Outlook Data File, browse to the PST on the hard drive, select it,
and click OK.

 

[Jess]

This is what my boss requested "Could you please have 1-2 discs so that you
can show me how we can move some of the email material I have from my folder
to disc so I can better manage all the emails I get." I am assuming she
wants to take emails out of her inbox and put them on a disc that she can
later pop into her computer and easily view - not necessarily via Outlook.
The only way that I could find to do this was to highlight every single
email, copy it and then paste it into a file on a disc. This seems to allow
the email to be re-opened and viewed. Is this the only way to do what I am
trying to do? I can find any way to copy an entire file from Outlook, only
individual emails...

 

[Jaime]

How can I save emails to a CD? Or, How do I view the emails again
after I have saved them. I already walked myself through the export
wizard steps to save emails in a PST folder. However, once this is
done I can't seem to figure out how to re-open that PST folder...
Help?

You can use our product OutlookExtract www.outlookextract.com to save
your messages to disk or CD as single files. You can save them as MSG,
EML or PDF. This has several advantages:

- easier backup and synchronization, because you backup small single
files and not the whole PST file which can be several GB large.
- long term storage of your emails
- you can read the messages by simply clicking on them or you can use
the included tool, EmailExplorer, that allows you to read, search and
print them without the need to have Outlook installed.

 

[Jess]

Aha! Now that does sound convenient. If only I didn't have to pay extra for
it...

 

[Brian Tillman]

You can use our product OutlookExtract www.outlookextract.com to save
your messages to disk or CD as single files. You can save them as MSG,
EML or PDF. This has several advantages:

Very inefficient, in my opinion, plus you will lose important metadata.

 

[Jaime]

Very inefficient, in my opinion, plus you will lose important
metadata.

No metadata is lost if you save the messages as MSG. As a matter of
fact you can drag and drop the MSG files back to Outlook without losing
one bit of information.

For long term backup and storage it is important to have the email's
content and header information in a readable format that doesn't have
the need to have Outlook installed in order to read the message.
Formats such as HTM, TXT and PDF are quite appropriate for this.

And if you want to make daily backups of your messages, the convenience
to save a couple of MB of only the new messages as opposed to saving
the whole PST file with a usual size of 1 Gb or more is quite evident.

 

[Brian Tillman]

For long term backup and storage it is important to have the email's
content and header information in a readable format that doesn't have
the need to have Outlook installed in order to read the message.
Formats such as HTM, TXT and PDF are quite appropriate for this.

And if you want to make daily backups of your messages, the
convenience to save a couple of MB of only the new messages as
opposed to saving the whole PST file with a usual size of 1 Gb or
more is quite evident.

We'll have to disagree.