Save formatted mailing label for address/phone directory

[Steve]

I have to create an address/phone directory several times a year. Each one
has the same layout and fields, but different information. I have been going
to Tools/Mail Merge and starting from scratch everytime. I've saved the
label format, but all that gives me is the size of the label. I still have
to reinsert and relayout the fields every time. I would like to save a label
somehow where all I have to do is open a new datasource each time rather than
recreate the entire thing from scratch. I've searched for this but I'm not
asking the right question (or the question right). Suggestions? Thank you!

 

[Doug Robbins - Word MVP]

You need to save the mail merge main document after you have populated it
with the merge fields, either just before or after you execute the merge.
If you are executing the merge to a new document, you need to switch from
that new document, back to the mail merge main document and save that.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Steve]

Thanks so much. I think I understand now. What I don't understand is why I
couldn't find get this answer from that annoying little paper clip!

 

[Graham Mayor]

See http://www.gmayor.com/mail_merge_labels_with_word_xp.htm or
http://www.gmayor.com/merge_labels_with_word_2007.htm

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Graham Mayor - Word MVP


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