Saving a Style - 2003 & 2007

[Margy]

Can one save a style as a set i.e. design a style with headings and numbering
etc and then save that set as e.g. "Contact 1". Then call that style up for
other documents that need to be done with the same style. Please tell me how
if it can be done. I can work with styles and modify then etc. etc.

I will need to do it in Word 2003 and 2007

Your advice will be greatly appreciated.

 

[DeanH]

Have a look at the function of Organizer, found under Tools, Templates and
Add-Ins, Organizer button. Here you can copy over Styles, etc. from other
elsewhere into your current document.
These instructions are for 2003 and prior, hopefully they will point to the
relevent place in 2007.
Hope this helps
DeanH

 

[Margy]

Thanks Dean. This customer has about 6 types of documents they produce and
each has a different style with different numbering with assigned shortcuts.
They need to to call up e.g. "Affidavit" and have the styles for that. Then
when they want to do e.g. a Contract, they call up that set of styles. It is
a legal company. I do know the Organizer and once all the styles are setup we
will then save that template and move it to other PCs. I need the different
styles setup under difference names so that they can produce all these
different types of complex documents. I hope that explains it better. Hope
you can assist.

 

[DeanH]

The usual way woud be to create a template for "Affidavit", "Contract", etc
with the necessary styles built-in. So opening a new new document based on
the "Affidavit" template will "call-up" the neccesary Affidavit styles.
You could have one Template which has all these styles included, and you
could create a custom menu for each document type which then would display
the necessary styles. This could work well unless you have too many styles as
this method obviously uses toolbar space.
When I need different groups of styles, I group these by their Group name,
ie "Affidavit_BodyText1", "Contract_BodyText1", etc. This can work but again
if you have a large numbers of groups, styles required this can be cumbersome.
As with all style creation, the fewer number of styles the better. So a
concerted effort to control the numbers will pay dividends in the end.
I am sure there could be a Macro method, which hopefully someone else may
jump in here with a solution.
All the best.
DeanH

 

[Suzanne S. Barnhill]

To follow up on what Dean has said, I would emphasize that the traditional
approach is to have a specific template for each type of document. It can
contain not only the desired styles but also any boilerplate text that is
required in such a document.