saving as older version

[Karen]

Someone I frequently send Word files to, who works on a pc, has complained that he can't read my files. When I was working on OS 9 that wasn't a problem, since I was able to save my file into Word for Windows. But now that I am using OS X, there is no option to do this. how do I save my word files into a form he can see?

 

[JE McGimpsey]

Someone I frequently send Word files to, who works on a pc, has complained
that he can't read my files. When I was working on OS 9 that wasn't a
problem, since I was able to save my file into Word for Windows. But now
that I am using OS X, there is no option to do this. how do I save my word
files into a form he can see?

What version of Word is he using?

Word v.X file format is exactly the same as MacWord98/01 and
WinWord97/00/02/03 formats.

If your correspondent uses Word95, then I'd suggest saving as RTF -
which can be read by Word95, and will preserve most if not all of the
formatting.

If your correspondent uses Word97/00/02/03, the problem may lie in a
couple areas. One is your encoding method when you send a file. Take a
look here:

http://www.entourage.mvps.org/faq/faqs.html#anchor-17

Sometimes, even with proper encoding, mail servers munge your data. When
that happens I use Aladdin's DropZip to compress the file, which seems
to fare better than the raw Word doc.

Also, make sure that your files have extensions (i.e, "filename.doc",
not just "filename") - it's not strictly necessary, but many Windows
users don't know how to associate files with applications.

 

[Phillip M. Jones, C.E.T.]

What version of Word is he using?

Word v.X file format is exactly the same as MacWord98/01 and
WinWord97/00/02/03 formats.

If your correspondent uses Word95, then I'd suggest saving as RTF -
which can be read by Word95, and will preserve most if not all of the
formatting.

If your correspondent uses Word97/00/02/03, the problem may lie in a
couple areas. One is your encoding method when you send a file. Take a
look here:

http://www.entourage.mvps.org/faq/faqs.html#anchor-17

Sometimes, even with proper encoding, mail servers munge your data. When
that happens I use Aladdin's DropZip to compress the file, which seems
to fare better than the raw Word doc.

Also, make sure that your files have extensions (i.e, "filename.doc",
not just "filename") - it's not strictly necessary, but many Windows
users don't know how to associate files with applications.

On OSX.3.3 (Panther) you don't even need DropZip. .zip technology is built
into Panther natively. (Picked that up when they switched from BSD4.3 in
Jaguar and before, to FreeBSD 5.0 in Panther.) just right click if you have
a two button mouse and look for archive on the contextual menu.
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