Saving e-mails to computer folders

[GJB]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel Email Client: imap When I save e-mail to the hard drive I have a choice of "Simple Text Format" and "Entourage -mail message". I always want to use "Entourage -mail message". Is there anyway to set this up so I don't have to choose every time? It drives me nuts.

 

[GLC0101]

What is your reasoning behind saving email to hd? Are you running into a space issue within Entourage and need to relocate data stored on mail server to local system? What type of email account/s do you have setup within Entourage? We have an Exchange 2003 server and users are getting out of control with what they save. We don't have any policies setup for quotas etc. so we run into space issue frequently. My thought was to start having users save some of their email locally to free up space within their exchange mailbox stored on the server. The negative to doing such is then obtaining a backup of that locally data.

Would be interested in hearing more about your setup and what you have decided upon.

 

[Diane Ross]

When I save e-mail to the hard drive I have a choice of "Simple Text Format"
and "Entourage -mail message". I always want to use "Entourage -mail message".
Is there anyway to set this up so I don't have to choose every time? It drives
me nuts.

You can drag a folder to the desktop and it will save as an MBOX file. I
suggest making a custom view like Last Week, Last Month etc. then drag the
view to the desktop for backup.

You can also export as Entourage archive (.rge) file under File > Export.

More on import/export:

<http://www.entourage.mvps.org/import_export/index.html>


However.....

The database will be left with 'wasted' space in it every time you delete
something. However, this is not all bad, since the wasted space is used up
with new data as it is added. This way, over a period of time (assuming that
you are deleting stuff as you go) the database will probably reach an
optimum size, after which the stuff you delete is roughly equal to the stuff
you add, and no further growth takes place.

How to determine how much wasted space you have. Under File > Export, export
all items as Entourage archive (.rge) file (this is the default action).
Compare the size of the database to the .rge file. The difference is wasted
space.

Compacting your database on a regular basis is not recommended.

--
Diane Ross, Microsoft Mac MVP
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