Saving individual letters after a mail merge

[McFox]

After completing a mail merge, I need to save the letters individually in
each of my client file folders. Having attempted various ways to do this I
seem to keep coming up with the problem of the
pagination/formating/electronic letter head etc of the lettter becoming
corrupted. I believe it has something to do with Section Breaks, however I
still cannot resolve it, after looking through various manuals and using Word
Help!

For I number of reasons I need to save the individual letters as received by
the client; is there any way to separate and save the letters after a mail
merge?

Hopelessly yours!

 

[Graham Mayor]

See http://www.gmayor.com/individual_merge_letters.htm

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Graham Mayor - Word MVP


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[Peter Jamieson]

Have you already tried the splitter at
http://www.gmayor.com/individual_merge_letters.htm ?

 

[McFox]

Thanks guys; found the web page prior to your responses, though didn't have
the opportunity to try it it till this morning.

Fantastic, one less headache to worry about when mailmerging my next mailshot.

So, whoever did it ... thanks for the great code.

 

[McFox]

Just when I thought all was well!

I ran the exercise again with our 'headed' paper as the main document, and
after saving individually, I find that there is a third page created for a
two page document. This third page has our letter head again (second page is
correct as a continuation page), and at the end of the last line on the
second page is a 'Section Break (New Page)'.

If I delete this section break the first page becomes corrupted, with all
the text dropping into the second page, with the second page text moving to
the third page. Our company logo and address sits in the header of the first
page, with a section break below it (not sure why there is a section break,
however if I delete this then the header content disappears as well).


Is there any way to get rid of the superflous third page without destroying
the formatting above, or is there a better way of creating the letter head,
rather than in a Header.

We tend to send our mail shots electronically, therefore I need an
electronic version of our header and continuation paper. I am using Word
2003.

Thanks.

 

[Graham Mayor]

If you create your merge document from normal.dot and add the letterhead
content to the body of the first page (it doesn't actually need to go in the
header) the merge should work correctly.

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Graham Mayor - Word MVP


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