Saving/moving emails

[MAO]

I have a new computer and I want to copy the emails/folers from one to the
other. I tried the personal folder option, but it saves in a .pst file on my
hard drive that cannot be opened, same as what the archive does. I want to
copy and move and open emails just like I can in Outlook . Is this
possible. What is with the .pst if you can open or read what you have saved??

 

[Simon Lloyd]

This is directly from the help files:

CREATE A NEW DATA FILE AND MOVE OR COPY ITEMS TO IT

- On the *File* menu, point to *New*, and then click *Outlook Data

File*.

- To create a Microsoft Outlook Personal Folders file (.pst) that

offers greater storage capacity for items and folders and supports
multilingual 'Unicode' (http://tinyurl.com/mokctk) data, click *OK*.
For compatibility with earlier versions of Outlook, under *Types of
storage*, click *Microsoft Outlook 97-2002 Personal Folders File
(.pst)*, and then click *OK*.

- In the *File name* box, type a name for the file, and then click

*OK*.

- In the *Name* box, type a display name for the .pst folder.
- Select any other options you want, and then click *OK*. '[image:

http://www.thecodecage.com/forumz/mk:@msitstore:msohlp11.chm::/html/blueup.gif]Password
information' (http://tinyurl.com/mokctk)
If you are creating a .pst file, you can add a password of up to 15
characters. Use strong passwords that combine upper- and lowercase
letters, numbers, and symbols. Weak passwords don't mix these
elements. Strong password: Y6dh!et5. Weak password: House27. Use a
strong password that you can remember so that you don't have to
write it down.
If you select the *Save this password in your password list* check
box, make a note of the password in case you need to open the .pst
on another computer. Select this check box only if your Microsoft
Windows user account is password-protected and no one else has
access to your computer account.

The name of the folder associated with the data file appears in the
'*Folder List*' (http://tinyurl.com/mokctk). By default, the folder
will be called Personal Folders.

- Drag any item from your current folders to the new folder. Press

CTRL while dragging to copy items instead of moving them.

- You can open a 'Personal Folders file (.pst)'

(http://tinyurl.com/mokctk) across a network, but you must have read
and write permissions to the network location. Make sure that the
.pst file is not in use by another person or program. If the file is
already in use, you will not be able to access the .pst file.

- Storing items containing multilingual Unicode data in a Microsoft

Outlook 97-2002 Personal Folders File (.pst) file may result in
incorrect character mapping that will lead to text that is
unreadable. It is recommended you use the **Microsoft Outlook
Personal Folders file (.pst)** format because it offers greater
storage capacity for items and folders and supports multilingual
Unicode data.
I have a new computer and I want to copy the emails/folers from one to
the
other. I tried the personal folder option, but it saves in a .pst file
on my
hard drive that cannot be opened, same as what the archive does. I want
to
copy and move and open emails just like I can in Outlook . Is this
possible. What is with the .pst if you can open or read what you have
saved??

Also look at IMPORTING DATA in help files.


--
Simon Lloyd

Regards,
Simon Lloyd
'Microsoft Office Help' (http://www.thecodecage.com)

 

[Roady [MVP]]

You can open a pst-file via File-> Open-> Outlook Data File...
For more information about backing up and restoring your Outlook data see;
http://www.howto-outlook.com/howto/backupandrestore.htm

 

[Gordon]

Also look at IMPORTING DATA in help files.

No! Do NOT use the import/export function to move data from one Outlook to
another UNLESS the first instance logs on to Exchange Server and the second
does not.

 

[Gordon]

I have a new computer and I want to copy the emails/folers from one to the
other. I tried the personal folder option, but it saves in a .pst file on
my
hard drive that cannot be opened, same as what the archive does. I want
to
copy and move and open emails just like I can in Outlook . Is this
possible. What is with the .pst if you can open or read what you have
saved??

pst files can only be opened in Outlook.

See here on how to do it properly:

How to backup and restore Outlook

http://www.howto-outlook.com/howto/backupandrestore.htm
http://www.slipstick.com/config/backup.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx

There is out-dated information on some of these pages, specifically with
regard to Outlook 2003 and 2007.

The main points to note:
1. Do NOT use the import/export function to move Outlook data from one
version to another - all you need to do is to copy the pst file, with
Outlook closed.

2. Do NOT paste the copied pst file into the default location - paste into
(for example) your Documents folder and then do File-Open-Outlook Data File
within Outlook.