L
Lab lady
Our computers won't save document versions to a floppy disk even with the
"save on close" box checked. Help please!
"save on close" box checked. Help please!
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S
Suzanne S. Barnhill
You should never even think about saving a Word document (much less
versions!) to a floppy disk. This is the quickest way to corrupt your
document. Always save to the HD, then Send or Copy to the floppy.
versions!) to a floppy disk. This is the quickest way to corrupt your
document. Always save to the HD, then Send or Copy to the floppy.
L
Lab lady
I understand your answer; however, we are in an academic setting where
students are learning to use the programs and most only have floppies on
which to save their work. They are not encouraged to put files on the hd
because of the possibility of cheating.
I have found that the versions are actually saved on the floppy. When the
file is copied to the desktop and opened, the versions are there. So I guess
my question now is how do I get them to show when working on the floppy?
students are learning to use the programs and most only have floppies on
which to save their work. They are not encouraged to put files on the hd
because of the possibility of cheating.
I have found that the versions are actually saved on the floppy. When the
file is copied to the desktop and opened, the versions are there. So I guess
my question now is how do I get them to show when working on the floppy?
T
TF
Well you'll have to change your policy and working methods because it is
crazy to save any Word document to a floppy and suicidal to save versions to
a floppy. Encourage them to use the hard drive: that's what it is used for.
Correct 3½" floppy technology is at least 20 years old and not up to the job
to save Word documents safely. Word HAS to write temp files in the target
folder whilst it is saving in order to construct the document correctly,
finally deleting the temp files. As well as being dog slow at writing, this
hazardous writing and deleting session will overwrite and corrupt if there
is insufficient spare disk space. The same happens on opening documents too:
so always save or open from the hard disks and copy to and from the floppy
drive.
:I understand your answer; however, we are in an academic setting where
: students are learning to use the programs and most only have floppies on
: which to save their work. They are not encouraged to put files on the hd
: because of the possibility of cheating.
:
: I have found that the versions are actually saved on the floppy. When the
: file is copied to the desktop and opened, the versions are there. So I
guess
: my question now is how do I get them to show when working on the floppy?
:
: "Suzanne S. Barnhill" wrote:
:
: > You should never even think about saving a Word document (much less
: > versions!) to a floppy disk. This is the quickest way to corrupt your
: > document. Always save to the HD, then Send or Copy to the floppy.
: >
: > --
: > Suzanne S. Barnhill
: > Microsoft MVP (Word)
: > Words into Type
: > Fairhope, Alabama USA
:
: > Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
: > all may benefit.
: >
: > : > > Our computers won't save document versions to a floppy disk even with
the
: > > "save on close" box checked. Help please!
: >
: >
crazy to save any Word document to a floppy and suicidal to save versions to
a floppy. Encourage them to use the hard drive: that's what it is used for.
Correct 3½" floppy technology is at least 20 years old and not up to the job
to save Word documents safely. Word HAS to write temp files in the target
folder whilst it is saving in order to construct the document correctly,
finally deleting the temp files. As well as being dog slow at writing, this
hazardous writing and deleting session will overwrite and corrupt if there
is insufficient spare disk space. The same happens on opening documents too:
so always save or open from the hard disks and copy to and from the floppy
drive.
:I understand your answer; however, we are in an academic setting where
: students are learning to use the programs and most only have floppies on
: which to save their work. They are not encouraged to put files on the hd
: because of the possibility of cheating.
:
: I have found that the versions are actually saved on the floppy. When the
: file is copied to the desktop and opened, the versions are there. So I
guess
: my question now is how do I get them to show when working on the floppy?
:
: "Suzanne S. Barnhill" wrote:
:
: > You should never even think about saving a Word document (much less
: > versions!) to a floppy disk. This is the quickest way to corrupt your
: > document. Always save to the HD, then Send or Copy to the floppy.
: >
: > --
: > Suzanne S. Barnhill
: > Microsoft MVP (Word)
: > Words into Type
: > Fairhope, Alabama USA
:
: > Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
: > all may benefit.
: >
: > : > > Our computers won't save document versions to a floppy disk even with
the
: > > "save on close" box checked. Help please!
: >
: >
C
Charles Kenyon
I've read your response to Suzanne. All I can do is reiterate her warning.
If you want to be able to use your documents, when working with in Word, act
as if your floppy drive does not exist. (This applies to CDRW/CDR drives as
well.)
Don't use Word to:
Open a document on a floppy
Print a document on a floppy
Edit a document on a floppy
Save a document to a floppy (not even a copy)
Word regularly trashes documents on floppy drives!
Instead, work on the document using your hard drive. Copy it back and forth
using Windows.
I know that for some with shared computers (libraries) this is a tough
prescription. All I can recommend for that is to use a brand new formatted
disk each time you save and don't do any editing. We get requests for help
here weekly if not daily from people who have lost important work
permanently because they were using floppy disks from within Word. With
recent operating systems it is relatively easy to create separate hard drive
folders for different users and restrict access to those folders.
If you want to be able to use your documents, when working with in Word, act
as if your floppy drive does not exist. (This applies to CDRW/CDR drives as
well.)
Don't use Word to:
Open a document on a floppy
Print a document on a floppy
Edit a document on a floppy
Save a document to a floppy (not even a copy)
Word regularly trashes documents on floppy drives!
Instead, work on the document using your hard drive. Copy it back and forth
using Windows.
I know that for some with shared computers (libraries) this is a tough
prescription. All I can recommend for that is to use a brand new formatted
disk each time you save and don't do any editing. We get requests for help
here weekly if not daily from people who have lost important work
permanently because they were using floppy disks from within Word. With
recent operating systems it is relatively easy to create separate hard drive
folders for different users and restrict access to those folders.
L
Lab lady
Thank you for your response. We know working on floppies is not ideal and
will soon be totally outdated. We are encouraging students to purchase jump
drives (on which saving versions will work) but for now we are stuck with
what we have. However, it is good to know that what we've been experiencing
is typical of Word and not just because of our network.
will soon be totally outdated. We are encouraging students to purchase jump
drives (on which saving versions will work) but for now we are stuck with
what we have. However, it is good to know that what we've been experiencing
is typical of Word and not just because of our network.
B
Beth Melton
Even with a jump/USB drive you can still encounter document
corruption. Again, this has to do with how Word and other Office
applications utilize temp files.
Why not prevent permanent storage on the Desktop and lock other drives
down? Students could then copy to the Desktop, work on their files,
then when they log off the documents on the Desktop are guaranteed to
be removed.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
corruption. Again, this has to do with how Word and other Office
applications utilize temp files.
Why not prevent permanent storage on the Desktop and lock other drives
down? Students could then copy to the Desktop, work on their files,
then when they log off the documents on the Desktop are guaranteed to
be removed.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
L
Lab lady
We do have security on our drives where a reboot takes the computer back to
regular settings. However, students have the option to correct documents for
full credit so they have to be saved somewhere. None of our servers are
large enough to create folders in which students could save their work for
corrections so we will just have to continue what we have been doing for now.
Fortunately, none of these files are of a vital nature. I have passed all
the suggestions and cautions on to our instructors and they, in turn, plan to
pass them on to the students so they will know the best way to protect their
documents in the future.
regular settings. However, students have the option to correct documents for
full credit so they have to be saved somewhere. None of our servers are
large enough to create folders in which students could save their work for
corrections so we will just have to continue what we have been doing for now.
Fortunately, none of these files are of a vital nature. I have passed all
the suggestions and cautions on to our instructors and they, in turn, plan to
pass them on to the students so they will know the best way to protect their
documents in the future.
T
TF
Why not suggest that they urgently need to invest in some storage as the
current procedure is unreliable. Storage is now VERY cheap. A 300GB drive
costs less than $200. Or a better solution, though more expensive, would be
to invest in a NAS (Network Attached Storage) device. NAS would keep the
students off the server and eliminate the need for floppies - surely a high
risk device!
Terry Farrell
: We do have security on our drives where a reboot takes the computer back
to
: regular settings. However, students have the option to correct documents
for
: full credit so they have to be saved somewhere. None of our servers are
: large enough to create folders in which students could save their work for
: corrections so we will just have to continue what we have been doing for
now.
: Fortunately, none of these files are of a vital nature. I have passed all
: the suggestions and cautions on to our instructors and they, in turn, plan
to
: pass them on to the students so they will know the best way to protect
their
: documents in the future.
:
: "Beth Melton" wrote:
:
: > Even with a jump/USB drive you can still encounter document
: > corruption. Again, this has to do with how Word and other Office
: > applications utilize temp files.
: >
: > Why not prevent permanent storage on the Desktop and lock other drives
: > down? Students could then copy to the Desktop, work on their files,
: > then when they log off the documents on the Desktop are guaranteed to
: > be removed.
: >
: > --
: > Please post all follow-up questions to the newsgroup. Requests for
: > assistance by email can not be acknowledged.
: >
: > ~~~~~~~~~~~~~~~
: > Beth Melton
: > Microsoft Office MVP
: >
: > Word FAQ: http://mvps.org/word
: > TechTrax eZine: http://mousetrax.com/techtrax/
: > MVP FAQ site: http://mvps.org/
: >
: >
: > : > > Thank you for your response. We know working on floppies is not
: > > ideal and
: > > will soon be totally outdated. We are encouraging students to
: > > purchase jump
: > > drives (on which saving versions will work) but for now we are stuck
: > > with
: > > what we have. However, it is good to know that what we've been
: > > experiencing
: > > is typical of Word and not just because of our network.
: >
: >
: >
current procedure is unreliable. Storage is now VERY cheap. A 300GB drive
costs less than $200. Or a better solution, though more expensive, would be
to invest in a NAS (Network Attached Storage) device. NAS would keep the
students off the server and eliminate the need for floppies - surely a high
risk device!
Terry Farrell
: We do have security on our drives where a reboot takes the computer back
to
: regular settings. However, students have the option to correct documents
for
: full credit so they have to be saved somewhere. None of our servers are
: large enough to create folders in which students could save their work for
: corrections so we will just have to continue what we have been doing for
now.
: Fortunately, none of these files are of a vital nature. I have passed all
: the suggestions and cautions on to our instructors and they, in turn, plan
to
: pass them on to the students so they will know the best way to protect
their
: documents in the future.
:
: "Beth Melton" wrote:
:
: > Even with a jump/USB drive you can still encounter document
: > corruption. Again, this has to do with how Word and other Office
: > applications utilize temp files.
: >
: > Why not prevent permanent storage on the Desktop and lock other drives
: > down? Students could then copy to the Desktop, work on their files,
: > then when they log off the documents on the Desktop are guaranteed to
: > be removed.
: >
: > --
: > Please post all follow-up questions to the newsgroup. Requests for
: > assistance by email can not be acknowledged.
: >
: > ~~~~~~~~~~~~~~~
: > Beth Melton
: > Microsoft Office MVP
: >
: > Word FAQ: http://mvps.org/word
: > TechTrax eZine: http://mousetrax.com/techtrax/
: > MVP FAQ site: http://mvps.org/
: >
: >
: > : > > Thank you for your response. We know working on floppies is not
: > > ideal and
: > > will soon be totally outdated. We are encouraging students to
: > > purchase jump
: > > drives (on which saving versions will work) but for now we are stuck
: > > with
: > > what we have. However, it is good to know that what we've been
: > > experiencing
: > > is typical of Word and not just because of our network.
: >
: >
: >
B
Beth Melton
Here are a couple additional tips to pass along:
- If using Word 2002/2003 then in Word go to Tools/Options/Save and
turn on "Make local copy of files stored on network or removable
drives". This option was added to help prevent document corruption on
removable media.
- It is imperative they close the document prior to removing the
media. Actually, I do work directly off a USB drive occasionally but I
make sure I exit Word prior to removing the drive. AND I make sure I
"Safely remove hardware" prior to unplugging the drive. I encountered
a corrupt document recently and I didn't safely remove the hardware.
Additionally, Word may not delete all temp files associated with the
document even after the document is closed. Part of the reason for
this is due to what you did with the document, such as if you
copy/pasted text between documents. I haven't decided whether this has
an impact on the document itself, (I'm sure I'll find out when I'm
actually working on an important document someday <grin>), but it's a
precaution I take plus they don't need unnecessary temp files -
especially on floppy disks.
However even if they follow these tips there are still no guarantees.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
- If using Word 2002/2003 then in Word go to Tools/Options/Save and
turn on "Make local copy of files stored on network or removable
drives". This option was added to help prevent document corruption on
removable media.
- It is imperative they close the document prior to removing the
media. Actually, I do work directly off a USB drive occasionally but I
make sure I exit Word prior to removing the drive. AND I make sure I
"Safely remove hardware" prior to unplugging the drive. I encountered
a corrupt document recently and I didn't safely remove the hardware.
Additionally, Word may not delete all temp files associated with the
document even after the document is closed. Part of the reason for
this is due to what you did with the document, such as if you
copy/pasted text between documents. I haven't decided whether this has
an impact on the document itself, (I'm sure I'll find out when I'm
actually working on an important document someday <grin>), but it's a
precaution I take plus they don't need unnecessary temp files -
especially on floppy disks.
However even if they follow these tips there are still no guarantees.
--
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
S
Suzanne S. Barnhill
No one is saying you should store student documents permanently--just while
they are being edited. Once the document is closed, the student can copy it
from the HD to the floppy, jump drive, or whatever. If he then brings it
back for editing, he reverses the process, copying it from the floppy to the
temporary storage location before editing. Please consider what Beth has
told you in this regard.
they are being edited. Once the document is closed, the student can copy it
from the HD to the floppy, jump drive, or whatever. If he then brings it
back for editing, he reverses the process, copying it from the floppy to the
temporary storage location before editing. Please consider what Beth has
told you in this regard.
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