Scheduling a reoccuring email?

[Linn Kubler]

Hi,

Alright, I have been told by my users that I have done this in the past. I
have absolutely no recollection of doing it or how it can be done. They
want me to setup an email that automatically sends to a distribution list on
the same day every week. It's a reminder for our on-call staff to perform a
specific duty.

I know how to delay an email but that is only a one shot deal and I think I
have to have Outlook running for that to work. We are using Exchange 2005
as our email server.

Any suggestions?

Thanks in advance,
Linn

 

[David C. Holley]

It probably wasn't a reoccurring EMAIL, but rather a reoccurring TASK
REQUEST. There is a difference between the two.

 

[Diane Poremsky [MVP]]

See http://www.outlook-tips.net/archives/2004/20041230.htm for the methods.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

 

[Linn Kubler]

Thanks for the responses Diane and David. All the solutions I've found so
far require Outlook to be open and in the case of David's suggestion,
require me to mark a task complete. What I need is a solution that runs
independant of Outlook. This reminder message needs to be sent on a day
when I am not here to activate my Outlook. And I'm certainly not going to
leave my computer running over the weekend.

Think maybe I should ask this question in the Exchange news group.

Thanks,
Linn

See http://www.outlook-tips.net/archives/2004/20041230.htm for the
methods.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

Hi,

Alright, I have been told by my users that I have done this in the past.
I have absolutely no recollection of doing it or how it can be done.
They want me to setup an email that automatically sends to a distribution
list on the same day every week. It's a reminder for our on-call staff
to perform a specific duty.

I know how to delay an email but that is only a one shot deal and I think
I have to have Outlook running for that to work. We are using Exchange
2005 as our email server.

Any suggestions?

Thanks in advance,
Linn

 

[David C. Holley]

So having the task regenerate once its completed won't do the trick? If its
a monthly task showing it as 'completed' would immediately create the task
for the next month. With the Task Request sent to a distribution list, the
reminder for the task will be displayed on each user's machine.

Thanks for the responses Diane and David. All the solutions I've found so
far require Outlook to be open and in the case of David's suggestion,
require me to mark a task complete. What I need is a solution that runs
independant of Outlook. This reminder message needs to be sent on a day
when I am not here to activate my Outlook. And I'm certainly not going to
leave my computer running over the weekend.

Think maybe I should ask this question in the Exchange news group.

Thanks,
Linn

See http://www.outlook-tips.net/archives/2004/20041230.htm for the
methods.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072

Hi,

Alright, I have been told by my users that I have done this in the past.
I have absolutely no recollection of doing it or how it can be done.
They want me to setup an email that automatically sends to a
distribution list on the same day every week. It's a reminder for our
on-call staff to perform a specific duty.

I know how to delay an email but that is only a one shot deal and I
think I have to have Outlook running for that to work. We are using
Exchange 2005 as our email server.

Any suggestions?

Thanks in advance,
Linn

 

[Carmel]

Thanks for the responses Diane and David. All the solutions I've
found so far require Outlook to be open and in the case of David's
suggestion, require me to mark a task complete. What I need is a
solution that runs independant of Outlook. This reminder message
needs to be sent on a day when I am not here to activate my Outlook.
And I'm certainly not going to leave my computer running over the
weekend.

I just stumbled across this post. Since I have no desire to read it in
reverse order, I thought I would just post this URL:

http://www.howto-outlook.com/howto/recurringemail.htm

A colleague told me that they had investigated it earlier. I have no
idea if it's suitable for task in your environment.

There are several PERL scripts that could do exactly what you want;
however, they are probably not suitable for your environment.

--
Carmel |::::=======
|::::=======
|===========
|===========
|

 

[Linn Kubler]

Not sure I follow, who would mark the task complete? I have not figured out
how to send a task to someone, or a group of people, that includes a
reminder.

Here's a bit more detail on the situation. The staff I'm referring to is
one of many people who work on-call on Saturdays. Each week it is a
different person and while they have a schedule they don't necessarily
follow it. They all agreed that it would be acceptable for me to send an
email to the group and those not on call will just ignor it. I'm rarely in
on Saturdays and not always around even on Fridays so I need a solution that
doesn't require input from me to function.

I've pointed out that the task is simple, changing a backup tape, and they
have been doing it for over two years now that they shouldn't need a
reminder but they say I'm being unreasonable. That was a quote from their
manager. So I'm kind of stuck, I am thinking the solution resides on the
server side, setting up a task that can send an email without Outlook or
Outlook Express.

Thanks,
Linn

So having the task regenerate once its completed won't do the trick? If
its a monthly task showing it as 'completed' would immediately create the
task for the next month. With the Task Request sent to a distribution
list, the reminder for the task will be displayed on each user's machine.

Thanks for the responses Diane and David. All the solutions I've found
so far require Outlook to be open and in the case of David's suggestion,
require me to mark a task complete. What I need is a solution that runs
independant of Outlook. This reminder message needs to be sent on a day
when I am not here to activate my Outlook. And I'm certainly not going
to leave my computer running over the weekend.

Think maybe I should ask this question in the Exchange news group.

Thanks,
Linn

See http://www.outlook-tips.net/archives/2004/20041230.htm for the
methods.

--
Diane Poremsky [MVP - Outlook]

Outlook & Exchange Solutions Center: http://www.slipstick.com/

Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Poll: What version of Outlook do you use?
http://forums.slipstick.com/showthread.php?t=27072


Hi,

Alright, I have been told by my users that I have done this in the
past. I have absolutely no recollection of doing it or how it can be
done. They want me to setup an email that automatically sends to a
distribution list on the same day every week. It's a reminder for our
on-call staff to perform a specific duty.

I know how to delay an email but that is only a one shot deal and I
think I have to have Outlook running for that to work. We are using
Exchange 2005 as our email server.

Any suggestions?

Thanks in advance,
Linn

 

[Linn Kubler]

Yeah, I saw this one too but it requires Outlook to be running to send the
email. That's just not practical in this situation.

Thanks for the suggestion though,
Linn

 

[JR Hester]

Would teh delayed send work for you instead of a RECURRING message. I have
used this when I want to send an email when I am not in. The email appears to
leav your outbox and hover in teh exchange cyber space until the disginated
delivery time. I idscovered this once when I decided I wanted to cancel to
recall a delayed send message-- could not find it.

HTH

 

[Linn Kubler]

I imagine the delayed send feature works but it's only a one-shot deal, each
week I'd have to set it up again and I'm trying to avoid user intervention.

Linn